HomeMy WebLinkAboutMinutes - Library Board - 12/07/2023 - RegularATHE CITY OF THE COLONY
OLONY LIBRARY BOARD MINUTES
ch,�,h,,k� THURSDAY, DECEMBER 7, 2023
7:00 PM
The Regular Session of the Library Board of the City of The Colony, Texas, was called to order at 7:00
p.m. on the 7th day of December 2023 at City Hall, 6800 Main Street, The Colony, Texas, with the
following roll call:
Sandi Gehrke
Cynthia Worthen
Margaret Heermans, Vice Chair
Jonita Hams
Joanna Krueger
Jarrett Davis
Sarah Fried, Chair
Judy Ensweiler
Megan Charters
Karla Storm
Place 1
Present
Place 2
Present
Place 3
Present
Place 4
Absent
Place 5
Present
Place 6
Present
Place 7
Present
Council Liaison
Present
Staff Liaison
Present
Recording Secretary
Present
1.0 ROUTINE ANNOUNCEMENTS, RECOGNITIONS AND PROCLAMATIONS
No report.
2.0 CITIZEN INPUT
This portion of the meeting is to allow up to five (5) minutes per speaker with a maximum of
thirty (30) minutes for items not posted on the current agenda. The board may not discuss these
items, but may respond with factual data or policy information, or place the item on a future
agenda. Those wishing to speak shall submit a Request Form to the board secretary.
No report.
3.0 CONSENT AGENDA
The Consent Agenda contains items which are routine in nature and will be acted upon in one
motion. Items may be removed from this agenda for separate discussion by a board member.
3.1 Consider approval of minutes of Library Board meeting held September 28, 2023.
The Board reviewed the minutes. Motion to approve the above consent agenda item — Davis;
second by Heermans; motion passed with all ayes.
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4.0 REGULAR AGENDA ITEMS
4.1 Discuss and consider the approval of Library Board meeting dates for 2024.
The Board discussed the meeting dates for 2024. Motion to approve the above agenda item — Gehrke;
second by Krueger; motion passed with all ayes.
4.2 Discuss and receive reports regarding the progress on Library Board Goals and Projects for 2023:
A. Continue to maintain legislative awareness of pertinent library issues.
No report.
B. Continue to assist in representing TCPL at library, school, and community activities.
Board Member Fried and Council Member Ensweiler attended the David J. Fox, Jr., Texas
State Historical Marker Dedication Ceremony on October 201h. Director Charters,
Recording Secretary Storm, and Council Member Ensweiler attended Holidav in the Park on
December 2nd.
C. Initiate contact and work to form partnerships in the community to introduce TCPL's services
and resources and to serve as an information source for the community.
Director Charters announced the possible need.for volunteers at The Colony Chamber of
Commerce Health & Business Expo and Job Fair on January 18th and The Colony Total
Solar Eclipse event on April 8th.
D. Compile evidence and anecdotal information relating to Library needs in regard to advocating
and informing stakeholders about future Library space.
When AT&T internet access was down throughout The Colony, citizens were calling and
coming to the Library with requests, for private conference rooms where they could work and
make work calls/Zoom calls. Some patrons became very angry when told we did not have
private spaces available. (Space needs: Conference rooms and study rooms, along with plenty
of computer and work space.)
4.3 Receive a presentation and discuss The Colony Public Library 2021-2025 Strategic Plan Year 3
overview.
Director Charters reviewed the Strategic Plan Year 3 action items for FY 2023-24.
4.4 Discuss, consider, and approve updates to The Colony Public Library Collection Development
Policy.
The Board reviewed the policy and discussed how many months patrons need to have a library card
before they can make a request for reconsideration. The Board agreed that a six-month waiting
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period would be appropriate. Motion to approve the above agenda item as revised — Fried; second
by Gehrke; motion passed with all ayes.
4.5 Discuss and consider Library needs in a future Library space.
The Board discussed various needs for more space and other requirements for the future of the
Library.
4.6 Receive a presentation and discuss staff updates regarding public relations events, programs,
services, and community partnerships.
Director Charters announced that Story Time and Music & Movement are on hiatus in December
and will resume in January. Family activities for December include Sensory Play and a New Year's
Eve Party kit; Teen activities include a Felt Stuffed Animal kit; and adult activities include a Spice
Club Pop -Up event and a Medicare Education Seminar.
4.7 Receive a presentation and discuss updates regarding Friends of The Colony Public Library activities.
FOTCPL is having their monthly meeting on Thursday, December 141" at 6:00 p.m. in the Library
Conference Room.
5.0 ADJOURNMENT
And with no further business to discuss the meeting was adjourned at 8:25 p.m.
APP VED:
Sarah Fried, Chair
City of The Colony Library Board
ATTEST:
Karla for ecording Secretary
City of The Colony Library Board
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