HomeMy WebLinkAboutMinutes - Technologies Board - 11/01/2023 - RegularMINUTES OF THE REGULAR MEETING OF THE TECHNOLOGIES BOARD
HELD ON
The Regular Session of the TECHNOLOGIES BOARD of The Colony, Texas was called to order
at 6:42pm on the 1st of November, 2023 at TRINITY NORTH, 6053 MAIN STREET, THE
COLONY, TEXAS, with the following roll call:
Mike Hughey
Present
James Ries
Present
Robert Michelson
Absent
Michael Hawkins
Present
Steven Elliott
Present
Dennis Kilmer
Present
Shawn Adams
Present
Council Liaison
Robin Holtz Absent
With Six out of Seven members present, a quorum was established and the following items
discussed.
1.0 1 CALL MEETING TO ORDER
1.1 General announcements
Welcome Judy Ensweiler sitting in for Robyn Holtz as Council Liaison. Welcome to Mike
Hughey our newest Board Member.
2.0 1 DISPOSITION OF MINUTES
2.1 Acceptance of Technologies Board Minutes for a meeting held on August 2, 2023.
Motion to approve — James Reis; second by — Shawn Adams
3.0 1 CITIZEN INPUT
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4.0 AGENDA ITEMS
4.1 Officer elections for Chair and Vice -Chair.
Motion to nominate Steven Elliott as Chair — Shawn Adams; second by —James Reis
Motion to nominate Robert Michelson as Vice Chair — Dennis Kilmer; second by - Shawn
Adams
4.2 Discuss and consider the Technology Board meeting location and dates for 2024.
Three quarterly meeting calendar options were presented to the board from which to make
a selection for 2024.
A motion to select meeting dates in February, March, August, and November 2024 was
made by Dennis Kilmer; second by Michael Hawkins.
4.3 Update the board on current IT related projects and plans.
Chris Cuellar,IT Director, advised the board that the fiber installation project is still
ongoing. Fiber is running from Fire Station 4 to the Trinity building. As part of the Trinity
building renovation, a data center will be built first and the fiber will be put in place. Fiber
will run from several buildings, Fire Station 2, Fire Station 3, Police Department, City Hall,
Public Works, Animal Shelter and the Water tower on North Colony, all of these will
connect to the new main fiber trunk. Renovations to Trinity North are beginning the first
part of next year. The goal is to move City Hall to this building, and the Library will expand
in the current City Hall.
The police department is moving to cradle point, there will be new body cams implemented
and in car video.
Cyber security initiatives are being focused on creating a multifactor authentication for
VPN access. I.T. has been approved for a Cyber security position, and interviews are
scheduled.
The I.T. Department is currently researching access control systems to manage the doors
city wide. The software vendor that supports our current system went out of business
therefore creating the need to upgrade to a new vendor.
4.4 Board to provide direction to staff regarding future agenda item.
None
5.0 ADJOURNMENT
With no further business, the meeting adjourned at 6:58p.m.
APPROVED:
en lliott, Chairman
Amand arcia, Recordi 'ecretary