HomeMy WebLinkAboutMinutes - City Council - 11/08/2023 - RegularMINUTES OF THE CITY COUNCIL REGULAR SESSION
HELD ON
NOVEMBER 8, 2023
The Regular Session of the City Council of the City of The Colony, Texas, was called to order
at 6:30 p.m. on the 8th day of November 2023, at City Hall, 6800 Main Street, The Colony,
Texas, with the following roll call:
Richard Boyer, Mayor
Present
Judy Ensweiler, Councilmember
Present
Robyn Holtz, Councilmember
Present
Brian Wade, Mayor Pro Tern
Present
David Terre, Councilmember
Absent (Personal)
Perry Schrag, Deputy Mayor Pro Tern
Present
Joel Marks, Councilmember
Present
And with 6 councilmembers present a quorum was established and the following items were
addressed:
1.0 ROUTINEANNOUNCEMENTS, RECOGNITIONS and PROCLAMATIONS
1.1 Call to Order
Mayor Boyer called the meeting to order at 6: 30 p. m.
1.2 Invocation
Councilman Schrag delivered the invocation.
1.3 Pledge of Allegiance to the United States Flag
The Pledge of Allegiance to the United States Flag was recited.
1.4 Salute to the Texas Flag
Salute to the Texas Flag was recited.
1.5 Proclamation recognizing National Animal Shelter Appreciation week.
Mayor proclaimed November S - 13, 2023 as "National Animal Shelter
Appreciation Week. "Animal Shelter Manager, Mark Cooper, accepted the
proclamation.
1.6 Items of Community Interest
Mayor congratulated Councilman Schrag on his re-election and newly elected
official, Dan Rainey. He announced that the oath of office for the four (4) positions
will be administered during the November 21, 2023 meeting.
1.6.1 Receive presentation from Parks and Recreation regarding upcoming events and
activities.
1 These items are strictly public service announcements. Expressions of thanks, congratulations or condolences; information
regarding holiday schedules; honorary recognition of city officials, employees or other citizens; reminders about upcoming
events sponsored by the City or other entity that are scheduled to be attended by a city official or city employee. No action
will be taken and no direction will be given regarding these items.
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November 8, 2023
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Special Events Supervisor, Lindsey Stansell, provided upcoming events and
activities to the Council.
2.0 CITIZEN INPUT
Shannon Greer, 4624 Coney Island Drive, expressed appreciation for Councilman
Terre and suggested renaming the Animal Shelter in his honor.
3.0 WORK SESSION
3.1 Discuss and receive direction on The Colony Animal Services Ordinances.
Deputy City Manager, Joe Perez, briefly reported on efforts from surrounding
communities to address dog boarding facilities. Animal Shelter Manager, Mark
Cooper, spoke concerning the Rover app; used for in -home boarding and pet
sitting. He stated that the department is working closely with the Police
Department to address cruelty related issues. City Manager, Troy Powell,
expressed that a lot can't be done with ordinances because they're guided by state
law. At the request of Councilman Marks, he suggested discussing things that could
be done internally, at a future meeting.
Alex Eicke, 7305 Elm Street, commended Animal Services for their efforts.
3.2 Discuss and receivc input on proposed revisions to The Colony's short-term rental
ordinance.
Deputy City Manager, Joe Perez, gave an overview of proposed ordinance
revisions.
Councilman Wade arrived at 7: 24 p.m.
Council provided discussion and directed staff to bring this item back to the
December meeting with suggested changes.
3.3 Discuss and receive direction in regards to Homeowner's Associations in The
Colony seeking relief on water utility bills due to leaks.
Director of Customer Services, Molly Owczar, presented this item. City Manager,
Troy Powell, suggested giving a one-time adjustment to the Homeowner's
Associations to cover the City's costs to provide, treat and deliver the water for a
two month billing period.
Council provided direction to move forward on it.
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November 8, 2023
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3.4 Council to provide direction to staff regarding future agenda items.
Mayor stated that he will have a discussion with Frank Phillips, Denton County
Elections Department, regarding precincts locations on election day and the timing
of election results.
4.0 CONSENT AGENDA
Motion to approve all items from the Consent Agenda with the exception of Agenda Item Nos
4.7 — 4.10— Marks; second by Ensweiler, motion carried with all ayes.
4.1 Consider approving City Council Regular Session meeting minutes from October
17, 2023.
4.2 Consider approving a resolution authorizing the City Manager to issue a purchase
order to Rush Truck Center in the amount of $50,016.32 for the replacement of an
Assistant Fire Marshal truck.
RESOLUTION NO.2023-076
4.3 Consider approving a resolution authorizing the City Manager to issue a purchase
order to Got You Covered Uniforms in the amount of $84,000.00 for the purchase
of Fire Department uniforms.
RESOLUTION NO.2023-077
4.4 Consider approving a resolution authorizing the City Manager to execute a contract
with Flock Group Incorporated for the purchase of ten (10) Flock Safety Falcon
License Plate Reader (LPR) cameras in the amount of $63,500.00.
RESOLUTION NO.2023-078
4.5 Consider approving a resolution authorizing the City Manager to execute a
multiple -use agreement with the Texas Department of Transportation allowing the
installation and operation of Automated License Plate Recognition cameras in
Texas Department of Transportation Right -Of -Way."
RESOLUTION NO.2023-079
4.6 Consider approving a resolution authorizing the City Manager to accept a proposal
from Next Gen Construction in the amount of $103,800.00 for the reroofing of the
City Hall Annex building.
RESOLUTION NO.2023-080
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November 8, 2023
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"AGENDA ITEM NOS. 4.7 — 4.10 PRESENTATIONS COMBINED AND VOTED ON
TOGETHER"
Motion to approve- Ensweiler, second by Marks, motion carried with all ayes.
4.7 Consider approving a resolution authorizing the City Manager to issue a purchase
order to PVS Technologies in the amount of $75,000.00 for the purchase of Ferric
Chloride Solution for the treatment of waste water.
RESOLUTION NO.2023-081
4.8 Consider approving a resolution authorizing the City Manager to issue a purchase
order to Polydyne Inc. in the amount of $75,000.00 for the purchase of Clarifloc
for the treatment of waste water.
RESOLUTION NO.2023-082
4.9 Consider approving a resolution authorizing the City Manager to issue a purchase
order to NRC Gulf Environmental in the amount of $100,000.00 for sludge hauling
services for the treatment of waste water.
RESOLUTION NO.2023-083
4.10 Consider approving a resolution authorizing the City Manager to issue a purchase
order to US Peroxide, LLC in the amount of $177,000.00 for the purchase of
Hydrogen Peroxide for the treatment of waste water.
RESOLUTION NO.2023-084
4.11 Consider approving a resolution authorizing the City Manager to execute the
submission of a grant application to the Office of the Governor for Axon Body
Worn Cameras - Grant Number 4791601.
RESOLUTION NO.2023-085
4.12 Consider approving a resolution authorizing the City Manager to execute
Supplemental Agreement No. 1 to lease DACW63-1-08-0613 with the US Army
Corps of Engineers expanding the lease area at Wynnewood Park to include area
for future marina site.
RESOLUTION NO.2023-086
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4.13 Consider approving a resolution authorizing the City Manager to execute a
Construction Services Contract in the amount of $544,510.00 with Stoic Civil
Construction, Inc. for the Stewart Creek Park Shoreline Protection & Enhancement
Project.
RESOLUTION NO.2023-087
4.14 Consider approving a resolution authorizing the City Manager to execute a
Construction Services Contract in the amount of $ 489,250.00 with JR West Texas
Concrete, LLC. for the Bridge Culvert Repair at Paige Road and Memorial Drive.
RESOLUTION NO.2023-088
4.15 Consider approving a resolution authorizing the City Manager to execute a
Construction Services Contract in the amount of $650,000.00 with URETEK USA,
Inc. for the Citywide Roadway Lifting Services Project.
RESOLUTION NO.2023-089
5.0 REGULAR AGENDA ITEMS
5.1 Conduct a public hearing, discuss and consider an appeal of denial, revocation, or
suspension of a short-term rental license for 3805 Overlook Court, The Colony,
Texas.
City Attorney, Jeff Moore, along with Deputy City Manager, Joe Perez, gave an
overview of this item and the owner's decision to appeal the suspension of the short-
term rental license. Director of Community Image, Iris Browder, reported on the
citations issued for operating since the suspended license.
Property Owner, Preston Tighe, appeared to answer questions.
The public hearing opened at 8: 09 p. m. and closed at 8: 45 p. m.
Kim Moore, 3801 Overlook Court, appeared and spoke in favor of the suspension.
Analisa Fink, 3809 Overlook Court, appeared and spoke in favor of the suspension.
Councilman Schrag recused himself from this item.
Motion to approve a five (S) year suspension— Wade, motion failed due to a lack of support.
Motion to approve a one (1) year suspension-Ensweiler; second by — Marks, motion carried with
all ayes with the exception of Wade voting no and Schrag abstaining.
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5.2 Discuss and consider an ordinance regarding the Site Plan application of "Club
Carwash," an approximately 4,970 square -foot car wash and auto laundry building
with a single tunnel and approximately 19 vacuum stalls within Lot R6A-3, Block
1, in the Wal-Mart Addition. The subject site is located at 4675 State Highway 121
in the General Retail (GR) Zoning District and the Gateway Overlay District.
Deputy City Manager, Joe Perez, presented the proposed site plan ordinance to
Council. Representative, Clay Cristy of ClayMoore Engineering, answered
questions from Council.
Motion to approve— Marks; second by Holtz, motion carried with all ayes with the exception of
Ensweiler and Wade voting no.
ORDINANCE NO.2023-2539
5.3 Discuss and consider approving a resolution authorizing the City Manager to
issue a purchase order to Motorola Solutions in the amount of $424,845.67 for the
replacement of portable radios through Contract DIR-TSO-41 0 1.
Police Chief David Coulon, gave an overview of this item.
Motion to approve— Ensweiler; second by Wade, motion carried with all ayes.
RESOLUTION NO.2023-090
5.4 Discuss and consider approving a resolution authorizing the City Manager to issue
a purchase order to F&F Concrete in the amount of $4,500,000.00 for the repair
and replacement of alleys, streets, and sidewalks.
Public Works Director, James Whitt, presented this item to Council.
Motion to approve— Ensweiler; second by Holtz, motion carried with all ayes.
RESOLUTION NO.2023-091
**AGENDA ITEM NOS. 5.5 AND 5.6 PRESENTATIONS COMBINED AND VOTED ON
TOGETHER**
Motion to approve—Schrag; second by Wade, motion carried with all ayes.
5.5 Discuss and consider approving a resolution authorizing the City Manager to
execute an Engineering Services Contract in the amount of $374,500.00 with
Quiddity Engineering, LLC. to prepare construction plans and specifications for the
Phase 14A Residential Street Reconstruction project.
Director of Engineering, Ron Hartline, gave an overview of this item.
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RESOLUTION NO.2023-092
5.6 Discuss and consider approving a resolution authorizing the City Manager to
execute an Engineering Services Contract in the amount of $296,499.00 with Cobb,
Fendley & Associates, Inc. to prepare construction plans and specifications for the
Phase 14B Residential Street Reconstruction project.
Director of Engineering, Ron Hartline, gave an overview of this item.
RESOLUTION NO.2023-093
5.7 Discuss and consider approving a resolution casting the city's votes for David Terre
to serve on the Denton Central Appraisal District Board of Directors for a two-year
term beginning January 1, 2024.
Council provided discussion on this item.
Motion to approve— Ensweiler; second by Holtz, motion carried with all ayes.
RESOLUTION NO.2023-094
Executive Session was convened at 9: 20 p. m.
6.0 EXECUTIVE SESSION
6.1 A. Council shall convene into a closed executive session pursuant to Sections
551.072 and 551.087 of the Texas Government Code to deliberate regarding
purchase, exchange, lease or value of real property and commercial or financial
information the city has received from a business prospect(s), and to deliberate the
offer of a financial or other incentive to a business prospect(s).
Regular Session was reconvened at 9: 56 p. m
7.0 EXECUTIVE SESSIONACTION
7.1 A. Any action as a result of executive session regarding purchase, exchange, lease or value
of real property and commercial or financial information the city has received from a
business prospect(s), and the offer of a financial or other incentive to a business prospect(s).
Motion to approve an incentive for building demolition and site work in the amount of
$200,000.00 for Stonebridge Health as discussed in executive session -Holtz; second by
Ensweiler, motion carried with all ayes.
ADJOURNMENT
With there being no further business to discuss the meeting adjourned at 9: 57 p.m.
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November 8, 2023
Pagel 8
APPROVED:
Richard Boyer, Mayor
City of The Colony -,texas
ATTE )T:
Tina Stewart, TRMC, CMC, City Secretary
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