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Home My WebLink AboutMinutes - Library Board - 08/24/2023 - RegularCTHE CITY OF THE COLONY OLONY LIBRARY BOARD MINUTES cry. h. d• Lukc THURSDAY, AUGUST 24, 2023 7:00 PM The Regular Session of the Library Board of the City of The Colony, Texas, was called to order at 7:00 p.m. on the 24th day of August 2023 at City Hall, 6800 Main Street, The Colony, Texas, with the following roll call: Sandi Gehrke Cynthia Worthen Margaret Heermans, Vice Chair Jonita Harris Joanna Krueger Jarrett Davis Sarah Fried, Chair Judy Ensweiler Megan Charters Karla Storm Place 1 Present Place 2 Absent Place 3 Present Place 4 Present Place 5 Present Place 6 Absent Place 7 Present Council Liaison Absent Staff Liaison Present Recording Secretary Present 1.0 ROUTINE ANNOUNCEMENTS, RECOGNITIONS AND PROCLAMATIONS Member Gehrke announced that she will be absent for the September and October Library Board meetings. Member Harris announced that she will be absent for the September Library Board meeting. Director Charters reminded the Board that we will not meet in November, but will meet as scheduled on December 7 for the last Library Board meeting in 2023. 2.0 CITIZENINPUT This portion of the meeting is to allow up to five (5) minutes per speaker with a maximum of thirty (30) minutes for items not posted on the current agenda. The board may not discuss these items, but may respond with factual data or policy information, or place the item on a future agenda. Those wishing to speak shall submit a Request Form to the board secretary. No report. 3.0 CONSENT AGENDA The Consent Agenda contains items that are routine in nature and will be acted upon in one motion. Items may be removed from this agenda for separate discussion by a board member. REGULAR SESSION of(he LIBRARY BOARD \linwes \leetin, Date: 113,24,202" Pa,Te 2 3.1 Consider approval of minutes of Library Board meeting held July 27, 2023. The Board reviewed the minutes. Motion to approve the above consent agenda item — Harris; second by Gehrke; motion passed with all ayes. 4.0 REGULAR AGENDA ITEMS 4.1 Discuss and receive reports regarding the progress on Library Board Goals and Projects for 2023: A. Continue to maintain legislative awareness of pertinent library issues. Director Charters informed the Board that the City of Carrollton has decided not to accept funding through the Denton County Interlocal Agreement for Library Services in FY 23-24, which means that Carrollton Public Libraries will no longer issue free library cards for Non - Carrollton residents as of October 1, 2023. Representative Brian Harrison made a statement that the Texas State Library & Archives Commission (TSLAC) is leaving the American Library Association (ALA). On Saturday, Augusl 5, Kirk Cameron and Brave Books' "See You at the Library" event encouraged families to gather at their local libraries to pray, sing, and read Brave Books and other "books of virtue. " Five area libraries were listed as places where private citizens booked public meeting rooms to hold this event. TCPL was not contacted by residents to use public space to host this event. B. Continue to assist in representing TCPL at library, school, and community activities. Director Charters shared two upcoming outreach opportunities for Board members. TCPL will be attending Independence Elementary and Ethridge Elementary's Back to School Night on Thursday, September 21 to hand out information pamphlets, visit with families in the area, and issue library cards. Board members were encouraged to volunteer and support TCPL staff at these school events. C. Initiate contact and work to form partnerships in the community to introduce TCPL's services and resources and to serve as an information source for the community. TCPL partnered with The Chamber of Commerce for their Chamber Business Resource Lunch on Thursday, August 19 at Galaxy Theatre in Grandscape. Director Charters gave a presentation on business resources that are available through the Library. Julie Conlee, TCPL 's Library Operations Manager, also attended and was available to issue library cards and answer questions. D. Compile evidence and anecdotal infonnation relating to Library needs in regard to advocating and informing stakeholders about future Library space. REGI LAR SESSION ol'the LIBRARY BOARD Minute., -leetin, Date: 08/24,202, Pa Te - 3 TCPL is in need ofpublic meeting rooms for citizens to rent and use for meetings and events. Staff meeting rooms, study spaces, public meeting rooms, and program rooms are regularly requested and needed by residents, City employees, and Library staff. 4.2 Discuss, consider, and approve updates to The Colony Public Library Reference Policy. Director Charters reviewed the changes made to the policy and opened the floor for questions. The Board reviewed the policy. Motion to approve the above Library Reference Policy — Gehrke; second by Heermans; motion passed with all ayes. 4.3 Receive a presentation regarding The Colony Public Library's KultureCity Sensory Inclusive Certification. To align with TCPL's 2021-2025 Strategic Plan, the Library is in the process of earning a Sensory Inclusive Certification through KultureCity, the nation's leading nonprofit on sensory accessibility & acceptance for those with invisible disabilities. KultureCity's Sensory Inclusive program is designed to help guests with sensory needs such as PTSD, autism, dementia, and strokes. This program helps guests feel welcome at TCPL and have the best experience for those with sensory needs, ensuring that everyone can visit the Library, have fim, and feel safe. Director Charters informed the Board that all of TCPL 's staff have completed the annual training and offered training access for Board members, as well. 4.4 Receive a presentation and discuss staff updates regarding public relations events, programs, services, and community partnerships. Director Charters spoke of a patron who approached the Reference Desk asking about our new PressReader service. He was excited to know he could cancel all of his various newspaper/magazine subscriptions because he can now access them for free on the PressReader app by using his library card. Library staff. "When out to eat at Grandscape this past weekend, a conversation struck up between myself and a couple who mentioned that one of their favorite amenities offered during their visit to the Plaza Hotel in New York was having access to the PressReader app. I was happy to inform them that our library now offers this digital service and they could get access to it anywhere for free by registering for a library card (which is also free). " Director Charters also shared information about events at the Library: Early Literacy activities, including Story Times, Music & Movement, Sunday Story Time at WaveMAX Laundry in The Colony, Discovery Play Workshop; Family Activities, including a puzzle tournament and Library Putt -Putt; Teen Air Plant Hanger Kits; and Adult Activities, including Virtual Author Talks, Monthly Online Book Club, Medicare Education Seminar, Spice Club Kits, National Voter Registration Day, Monarch Butterflies and Their Amazing Migratory Journey, and Garden Art with Denton County Master Gardeners. REGL'L_\R SESSIO\ of the LIBRARY BOARD Minutes Nleetin, Date: 08 24 02 Pa,e - 4 4.5 Receive a presentation and discuss updates regarding Friends of The Colony Public Library activities. The next FOTCPL meeting is Thursday, September 14 at 6: 00 p.m. in the Library Conference Room. FOTCPL is hosting Trivia Challenge Night on Friday, September 29 at 6: 00 p.m. The event will be at Roam Grandscape. Tickets will be on sale Wednesday, August 30. 5.0 ADJOURNMENT And with no further business to discuss the meeting was adjourned at 7: 45 p.m. APPR VED: Sarah Fried, Chair City of The Colony Library Board ATTEST: - k-101 I � K r a torm,According Secretary City of T e Colony Library Board