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2023 0418
Agenda Item No:1.5 CITY COUNCIL Agenda Item Report Meeting Date: April 18, 2023 Submitted by: Tina Stewart Submitting Department: City Secretary Item Type: Proclamation Agenda Section: Subject: Proclamation recognizing the month of May as Mental Health Awareness Month and May 10th as Children’s Mental Health Awareness Day. (Mayor) Suggested Action: Attachments: Mental Health Month and Awareness Proclamation.docx 4 MAYORAL PROCLAMATION WHEREAS addressing the complex mental health needs of children, youth, and families today is fundamental to the future of the City of The Colony; and WHEREAS the citizens of the City of The Colony value their overall health and that of their families and fellow citizens and are proud to support observances such as Mental Health Month and Children’s Mental Health Awareness Day; and WHEREAS one in five adults has a diagnosable mental health condition; and WHEREAS half of Denton County parents are not familiar with mental health services in their community; and WHEREAS the need for comprehensive, coordinated mental health services for individuals and families places upon our community is a critical responsibility; and WHEREAS there is a strong body of research that supports specific tools that all Americans can use, to better handle challenges, and protect their overall health and well-being; and WHEREAS each citizen, local business, school, government agency, healthcare provider, and faith-based organization shares the burden of mental health concerns and has a responsibility to promote mental wellness, recovery, and support prevention efforts; and WHEREAS the Denton County Behavioral Health Leadership Team, Denton County MHMR Center, United Way of Denton County and the Wellness Alliance for Total Children’s Health of Denton County led by Cook Children’s, through their unique partnership and prevention-based approaches to serving children and adolescents, are effectively addressing the mental health needs of children, youth, and families in our community; and WHEREAS it is appropriate that a month should be set apart each year for the direction of our thoughts toward mental health education and the support of treatment and recovery; and WHEREAS it is appropriate that a day should be set apart each year for the direction of our thoughts toward our children’s mental health and well-being; and THEREFORE, BE IT RESOLVED that, I, Richard Boyer, Mayor of the City of The Colony, do hereby proclaim: May 2023 as Mental Health Month and May 10 th, 2023 as Children’s Mental Health Awareness Day and I call upon our citizens and all agencies and organizations interested in meeting every person’s mental health needs to unite this month in the observance of such exercises as will commit the people of Denton to increasing awareness and understanding of mental health, the steps our citizens can take to protect their mental health, and the need for appropriate and accessible services for all people mental health conditions. 5 Agenda Item No:1.6 CITY COUNCIL Agenda Item Report Meeting Date: April 18, 2023 Submitted by: Tina Stewart Submitting Department: City Secretary Item Type: Proclamation Agenda Section: Subject: CASA of Denton County to receive Child Abuse Awareness Month Proclamation. (Mayor) Suggested Action: Attachments: Child Abuse Awareness.doc 6 MAYORAL PROCLAMATION WHEREAS,child victims of abuse and neglect need and deserve support and assistance to help them cope with the tragedies in their young lives; and WHEREAS,National Child Abuse Prevention Month in April offers us all the opportunity to promote and support programs that offer protection and safety for our community’s children; and WHEREAS,Court Appointed Special Advocates of Denton County (CASA) has been providing important life-altering advocacy to children in Denton County who have been removed from their homes due to abuse or neglect for 30 years; and WHEREAS,There were 589 children affected by abuse and neglect served by CASA of Denton County in 2022; and WHEREAS,More than 240 volunteers from Denton County work with the organization annually by giving their time to ensure safety for our community’s children; and WHEREAS,Our youngest citizens need and deserve to be surrounded by love and positive relationships, while being given guidance and protection. WHEREAS,The Colony, Texas is a place where citizens truly care about each other and work as a community dedicated to protecting our youth and helping them thrive and survive the trauma they have experienced; and WHEREAS,it takes commitment from all individuals and organizations in a community working together to surround these children with positive relationships and experiences, love, guidance, and protection; NOW, THEREFORE,in honor of all children in Denton County, do hereby proclaim the month of April 2023 as “CHILD ABUSE PREVENTION MONTH” And commend the work of CASA of Denton County volunteers in advocating for children during this difficult time in their lives. SIGNED AND SEALED this 18th day of April 2023. ____________________________________ Richard Boyer, Mayor 7 Agenda Item No:1.7 CITY COUNCIL Agenda Item Report Meeting Date: April 18, 2023 Submitted by: Kimberly Thompson Submitting Department: City Secretary Item Type: Discussion Agenda Section: Subject: Items of Community Interest Suggested Action: Attachments: 8 Agenda Item No:1.8 CITY COUNCIL Agenda Item Report Meeting Date: April 18, 2023 Submitted by: Kimberly Thompson Submitting Department: City Secretary Item Type: Presentation Agenda Section: Subject: Receive presentation from the Library regarding upcoming events and activities. (Margolis) Suggested Action: Attachments: 9 Agenda Item No:3.1 CITY COUNCIL Agenda Item Report Meeting Date: April 18, 2023 Submitted by: David Coulon Submitting Department: Police Item Type: Discussion Agenda Section: Subject: Receive presentation from the Police Department regarding Automatic License Plate Readers. (Coulon) Suggested Action: Attachments: Automated License Plate Readers-Police Department Policy.pdf Flock Overview for Cities.pdf 10 Policy 426 The Colony Police Department Policy Manual Copyright Lexipol, LLC 2023/03/15, All Rights Reserved. Published with permission by The Colony Police Department ***DRAFT***Automated License Plate Readers (ALPRs) - 1 Automated License Plate Readers (ALPRs) 426.1 PURPOSE AND SCOPE The purpose of this policy is to provide guidance for the capture, storage and use of digital data obtained through the use of Automated License Plate Reader (ALPR) technology. 426.2 POLICY The policy of The Colony Police Department is to utilize ALPR technology to capture and store digital license plate data and images while recognizing the established privacy rights of the public. All data and images gathered by the ALPR are for official use by law enforcement. Because such data may contain confidential information, it is not open to public review. 426.3 ADMINISTRATION The ALPR technology, also known as License Plate Recognition (LPR), allows for the automated detection of license plates. It is used by The Colony Police Department to convert data associated with vehicle license plates for official law enforcement purposes, including identifying stolen or wanted vehicles, stolen license plates and missing persons. It may also be used to gather information related to active warrants, homeland security, electronic surveillance, suspect interdiction and stolen property recovery. All installation and maintenance of ALPR equipment, as well as ALPR data retention and access, shall be managed by the Support Services Bureau Commander. The Support Services Bureau Commander will assign members under his/her command to administer the day-to-day operation of the ALPR equipment and data. 426.4 OPERATIONS Use of an ALPR is restricted to the purposes outlined below. Department members shall not use, or allow others to use, the equipment or database records for any unauthorized purpose. (a)An ALPR shall only be used for official law enforcement business. (b)An ALPR may be used in conjunction with any routine patrol operation or criminal investigation. Reasonable suspicion or probable cause is not required before using an ALPR. (c)While an ALPR may be used to canvass license plates around any crime scene, particular consideration should be given to using ALPR-equipped vehicles to canvass areas around homicides, shootings and other major incidents. Partial license plates reported during major crimes should be entered into the ALPR system in an attempt to identify suspect vehicles. (d)No member of this department shall operate ALPR equipment or access ALPR data without first completing department-approved training. 11 The Colony Police Department Policy Manual Automated License Plate Readers (ALPRs) Copyright Lexipol, LLC 2023/03/15, All Rights Reserved. Published with permission by The Colony Police Department ***DRAFT***Automated License Plate Readers (ALPRs) - 2 (e)No ALPR operator may access confidential department, state or federal data unless authorized to do so. (f)If practicable, the officer should verify an ALPR response through the appropriate official law enforcement database before taking enforcement action that is based solely on an ALPR alert. 426.5 DATA COLLECTION AND RETENTION The Support Services Bureau Commander is responsible for ensuring systems and processes are in place for the proper collection and retention of ALPR data. Data will be transferred from vehicles to the designated storage in accordance with department procedures. All stored ALPR data should be retained in accordance with the established records retention schedule. Thereafter, ALPR data should be purged unless it has become, or it is reasonable to believe it will become, evidence in a criminal or civil action or is subject to a discovery request or other lawful action to produce records. In those circumstances, the applicable data should be downloaded onto portable media and booked into evidence. 426.6 ACCOUNTABILITY All data will be closely safeguarded and protected by both procedural and technological means. The Colony Police Department will observe the following safeguards regarding access to and use of stored data: (a)All ALPR data downloaded to the mobile workstation and in storage shall be accessible only through a login/password-protected system capable of documenting all access of information by name, date and time. (b)Members approved to access ALPR data under these guidelines are permitted to access the data for legitimate law enforcement purposes only, such as when the data relate to a specific criminal investigation or department-related civil or administrative action. (c)ALPR system audits should be conducted on a regular basis. 426.7 RELEASING ALPR DATA The ALPR data may be shared only with other law enforcement or prosecutorial agencies for official law enforcement purposes or as otherwise permitted by law, using the following procedures: (a)The agency makes a written request for the ALPR data that includes: 1.The name of the agency. 2.The name of the person requesting. 3.The intended purpose of obtaining the information. (b)The request is reviewed by the Support Services Bureau Commander or the authorized designee and approved before the request is fulfilled. 12 The Colony Police Department Policy Manual Automated License Plate Readers (ALPRs) Copyright Lexipol, LLC 2023/03/15, All Rights Reserved. Published with permission by The Colony Police Department ***DRAFT***Automated License Plate Readers (ALPRs) - 3 (c)The approved request is retained on file. Requests for ALPR data by non-law enforcement or non-prosecutorial agencies will be processed as provided in the Records Maintenance and Release Policy. 13 Help your city reduce crime with cameras that see like a detective Flock Safety provides an affordable, infrastructure-free automatic license plate reading (ALPR) camera system for cities who want to reduce crime within a principled framework. Unlike traditional ALPR, Flock uses Vehicle Fingerprint™ technology to transform hours of footage into a searchable database to find the single piece of evidence needed, even when a license plate isn't visible. Not your average security cameras Infrastructure-Free and Discreet Design With solar power and LTE connectivity, we can install the devices almost anywhere. And the beautiful design means it will blend in with your city’s aesthetic. Safety-as-a-Service We install and maintain the devices, so you can focus on running the city. That means we will support you from procurement, through permitting, and even preparing you to present this project to the city council. Vehicle Fingerprint Technology Your officers can find vehicle evidence by vehicle type, make, color, license plate state, missing and covered plates, and other unique features like bumper stickers, decals, and roof racks. “Flock Safety made my job easy. The system was up and running in just a few weeks, and has proven to help our police department find the evidence to solve more crime.” City Manager in Ohio 14 Join 2500+ cities using Flock Safety to eliminate crime “Flock Safety continues to enhance and help our police department capture these vehicles and return the assets to their owners." -Council member Josh McCurn of Lexington, KY Public Safety Technology Built with Principles You own the footage We won’t share it or sell it. It’s 100% yours for your law enforcement to use to solve crime. Protect resident privacy All data automatically deletes by default every 30 days on a rolling basis and is encrypted with AES-256 encryption. Promote transparency and accountability Flock provides a transparency portal to share data with your community about how the devices work on an ongoing basis. Flock requires an investigative reason to search and proactively provides an audit report to city leadership. Clear pricing and infrastructure free $2500 per camera / year. All the footage is stored in the cloud at no additional fee and there are no hidden costs. Protect the Whole Community It takes all community members working together to eliminate crime, which is why we created a public-private partnership that enables businesses, neighborhoods, schools, and others to partner with your city and police department to build your network. 15 Agenda Item No:3.2 CITY COUNCIL Agenda Item Report Meeting Date: April 18, 2023 Submitted by: Kimberly Thompson Submitting Department: City Secretary Item Type: Discussion Agenda Section: Subject: Council to provide direction to staff regarding future agenda items. (Council) Suggested Action: Attachments: 16 Agenda Item No:4.1 CITY COUNCIL Agenda Item Report Meeting Date: April 18, 2023 Submitted by: Kimberly Thompson Submitting Department: City Secretary Item Type: Minutes Agenda Section: Subject: Consider approving City Council Regular Session meeting minutes from April 4, 2023. (Stewart) Suggested Action: Attachments: April 4, 2023 DRAFT Minutes.docx 17 1 These items are strictly public service announcements. Expressions of thanks, congratulations or condolences; information regarding holiday schedules; honorary recognition of city officials, employees or other citizens; reminders about upcoming events sponsored by the City or other entity that are scheduled to be attended by a city official or city employee. No action will be taken and no direction will be given regarding these items. MINUTES OF THE CITY COUNCIL REGULAR SESSION HELD ON APRIL 4, 2023 The Regular Session of the City Council of the City of The Colony, Texas, was called to order at 6:30 p.m. on the 4 th day of April 2023, at City Hall, 6800 Main Street, The Colony, Texas, with the following roll call: Richard Boyer, Mayor Judy Ensweiler, Councilmember Robyn Holtz, Councilmember Brian Wade, Mayor Pro Tem David Terre, Councilmember Perry Schrag, Deputy Mayor Pro Tem Joel Marks, Councilmember Absent (Business) Present Present Present Absent (Personal) Present Absent (Business) And with 4 councilmembers present a quorum was established and the following items were addressed: 1.0 ROUTINE ANNOUNCEMENTS, RECOGNITIONS and PROCLAMATIONS 1.1 Call to Order Mayor Pro Tem Wade called the meeting to order at 6:30 p.m. 1.2 Invocation Pastor Christ Byrd with Horizons Church delivered the invocation. 1.3 Pledge of Allegiance to the United States Flag The Pledge of Allegiance to the United States Flag was recited. 1.4 Salute to the Texas Flag Salute to the Texas Flag was recited. 1.5 Proclamation recognizing the month of April as Sexual Assault Awareness Month with Denton County Friends of the Family. Mayor Pro Tem Wade recognized the month of April as “Sexual Assault Awareness Month”. Shelter Advocate, Payton Atkinson, accepted the proclamation. 1.6 Items of Community Interest 1.6.1 Receive presentation from Parks and Recreation regarding upcoming events and activities. Special Events Supervisor, Lindsey Stansell, provided upcoming events and activities to the Council. 18 City Council – Regular Meeting Agenda April 4, 2023 Page| 2 2.0 CITIZEN INPUT None. 3.0 WORK SESSION 3.1 Council to provide direction to staff regarding future agenda items. None. 4.0 CONSENT AGENDA Motion to approve all items from the Consent Agenda- Ensweiler; second by Schrag, motion carried with all ayes. 4.1 Consider approving City Council Special Session Board Interviews meeting minutes from March 20, 2023 and Regular Session meeting minutes from March 21, 2023. 4.2 Consider approving a resolution authorizing continued participation with the Steering Committee of Cities served by Oncor. RESOLUTION NO. 2023-028 4.3 Consider approving a resolution authorizing the City Manager to execute the adoption of the Denton County, Texas Multi-Jurisdiction Hazard Mitigation Plan. RESOLUTION NO. 2023-029 4.4 Consider approving a resolution authorizing the City Manager to reject a bid in the amount of $348,223.00 with Quality Excavation, Ltd. for the Paige Road/Plano Parkway and Sam Rayburn Tollway (SRT) Left Turn Lanes Project. RESOLUTION NO. 2023-030 5.0 REGULAR AGENDA ITEMS 5.1 Conduct a public hearing, discuss and consider an ordinance regarding a Specific Use Permit (SUP) of a Helistop use for “drone” delivery services from within the parking lot at 4691 SH 121 (Walmart), the subject site is located northwest of the intersection of Main Street and SH 121 and is within the General Retail (GR) zoning District and the Gateway Overlay District. The public hearing was opened at 6:45 p.m. 19 City Council – Regular Meeting Agenda April 4, 2023 Page| 3 AB Martin, 4008 Steepleridge Drive, suggested for delivery services be done in the back of the building, out of the public’s way. Motion to continue public hearing and action to the May 16, 2023 meeting- Holtz; second by Ensweiler, motion carried with all ayes. Executive Session was convened at 6:48 p.m. 6.0 EXECUTIVE SESSION 6.1 A. Council shall convene into a closed executive session pursuant to Sections 551.072 and 551.087 of the Texas Government Code to deliberate regarding purchase, exchange, lease or value of real property and commercial or financial information the city has received from a business prospect(s), and to deliberate the offer of a financial or other incentive to a business prospect(s). Regular Session was reconvened at 7:05 p.m. 7.0 EXECUTIVE SESSION ACTION 7.1 A. Any action as a result of executive session regarding purchase, exchange, lease or value of real property and commercial or financial information the city has received from a business prospect(s), and the offer of a financial or other incentive to a business prospect(s) No Action ADJOURNMENT With there being no further business to discuss the meeting adjourned at 7:06 p.m. APPROVED: __________________________________ Brian Wade, Mayor Pro Tem City of The Colony, Texas ATTEST: _____________________________________ Tina Stewart, TRMC, CMC, City Secretary 20 Agenda Item No:4.2 CITY COUNCIL Agenda Item Report Meeting Date: April 18, 2023 Submitted by: Shannon Stephens Submitting Department: Fire Item Type: Resolution Agenda Section: Subject: Consider approving a resolution authorizing the City Manager to issue a purchase order to Whaling Fire Equipment Inc. in the amount of $93,441.01 for the purchase of a new command apparatus to replace a 2012 Suburban assigned to the On-Duty Shift Commander - Battalion Chief 1. (Thompson). Suggested Action: This project is a component of the planned and approved CIP list for replacing the 2012 Chevrolet Suburban assigned to Battalion Chief 1. $150,000 was approved for the replacement, and 895-670-6630-2204. This project will be a first for the DFW area to permit 3-sided access to the Command module to expand an onsite incident command structure for a complex and prolonged incident (see included photos of similar specifications) for on-duty Battalion Chief apparatus. A Ford F350 has been acquired for the chassis, and the remainder of the project funding will be used to complete the apparatus construction. Delivery is estimated to be approximately 180 days from purchase order issuance. The 2012 Suburban will remain in the FD fleet and be used as a Reserve Command vehicle for special events or when new BC apparatus is undergoing preventive maintenance. Attachments: shoreline-modified_orig.jpg shoreline-rig_orig.jpg Sole Source The Colony TX.docx The Colony Contract.doc Command Pack collage.jpg Res. 2023-xxx Whaling Fire Equipment Inc. Purchase Order.docx 21 22 23 625 Sills Road Genoa, NY 13071 315-497-3512 To: Assistant Chief Shannon Stephens CC: File MDW From: Luigi Sposito, Stonewell Re: CAV Sole Source Requirements Date: 3/27/2023 Dear Assistant Chief Shannon Stephens Since 1994 Stonewell Bodies has been producing a unique body for use in the commercial market. Recently Stonewell has been supplying the needs of the Fire Services and EMS industry with a unique product called the Command Access Vehicle. This body, to the best of our knowledge, is not made by any other manufacturer in the United States. Our design, construction method and engineering specifications have not been copied. Stonewell participates in many major trade shows and keeps track of competitive developments, with no sign of identical products being constructed. Please contact me if you have any questions or if I can be of assistance. We thank you for the opportunity to work with you. Best regards, Lou Sposito CEO, Stonewell Bodies 315-497-3512 24 Stonewell Bodies 1 SPECIFICATIONS FOR COMMAND ACCESS VEHICLE The Colony Fire Department Assistant Fire Chief Shannon Stephens 4900 Blair Oaks, The Colony, Texas 75056 sstephens@thecolonytx.gov 972-624-2322 Lou Sposito 625 Sills Road Genoa NY 13071 Lsposito@stonewellbodies.com 315-497-3512 3-30-2023 25 Stonewell Bodies 2 26 Stonewell Bodies 3 STONEWELL COMPANY HISTORY Stonewell Bodies was founded in 1994 out of necessity to work smarter and not harder. The company was started by a farrier looking to shoe his horses without the trouble of constantly loading and unloading a pickup truck with all his tools of the trade. After carefully considering how to make a truck body that would be light, provide protections from the elements, easy to organize and last for many years, the Stonewell Body was created. Today, Stonewell has grown to service three primary industries, all of which require a light weight and efficient design. The primary industries serviced by Stonewell include Farriers and mobile veterinarians, emergency services vehicles and the building trades. The common thread among these three industries hinges on the need of efficient access to the truck body so they can access and depart the vehicle as quickly as possible. Stonewell now employs 37 craftsmen who are experts in the field of fabrication as well as having significant application experience in the field of EMS and Farrier. Our team is comprised of farriers, EMT’s, volunteer Fire Chiefs and assistant Chiefs. These craftspeople bring their passion and practical experience with them as they work to build outstanding truck bodies. Coupled with experts in fabrication, Stonewell has made significant investments in productions capabilities. Our bodies and fabricated solutions are designed using the latest CAD, and modeling, software coupled to fully CNC processing equipment. Our metal cutting is primarily achieved through a new Mitsubishi Laser, HAAS milling machines or other very prices machine-tools. We have invested in our infrastructure as well as equipment and are confident we can design, weld and manufacture to the exacting specifications we develop. Over the last several decades, Stonewell has evolved to be a market leader with a robust compliment of tools needed to solve customer problems. We continually work to solve application problems and stand behind the products that we produce. We look forward to the possibility of working with you and hope you consider Stonewell Bodies for your next design need. TERMS OF PAYMENT - DIVIDED IN ONE THIRD INCREMENTS The terms of this purchase shall be one third of the body purchase price upon signing of the purchase agreement and one third at the midpoint of construction. The balance shall be paid upon completion of the specified vehicle. If payment is not made and Stonewell must pursue legal remedies, all legal expenses shall be the responsibility of the purchaser. 27 Stonewell Bodies 4 AGREEMENT OF SALE FOR COMMAND ACCESS VEHICLE THIS AGREEMENT is made between Stonewell Bodies and Machine Inc. (Stonewell)and: Legal Name of Buyer The Colony Fire Department Address 4900 Blair Oaks, The Colony, Texas 75056 Phone Number 972-624-2322 ACCEPTANCE: Stonewell agrees to sell, and Buyer agrees to purchase (One) 1 Command Access body to be installed on your vehicle, described in the Specifications incorporated as Exhibit A of this contract, as may be amended in writing, and the equipment listed herein, all in accordance with the terms and conditions set forth herein. 1.DELIVERY SCHEDULE: The Command Access Vehicle shall be ready for transport in approximately “180” days after entry into the assembly line. This time frame is subject to extension due to changes made by Buyer or in accordance with Sections 4 or 10,11,12 below. 2.PRICE: Buyer shall pay Stonewell Bodies & Machine Inc.the purchase price for the installation of the Command Access Vehicle body in the sum of $_93,444.01 U.S. Dollars. Good for 30 days from the date 3-30-2023 This purchase price excludes taxes. Responsibility to pay taxes are with the buyer. Any applicable taxes not specifically noted above will be paid by the Buyer directly or will be added to the purchase price and paid by Buyer. If Buyer claims exemption from any tax, Buyer agrees to promptly furnish the applicable exemption certificate(s) and to indemnify and hold harmless Stonewell Bodies & Machine Inc. harmless from any such tax, interest or penalty, which may at any time be assessed against Stonewell Bodies & Machine Inc. as a result of this transaction. 3.TERMS OF PAYMENT SHALL BE: Due upon signing: $31,148.00 Due upon video conference inspection after “90” days of build $31,148.00 Due upon completion and video or in-person (at your cost) inspection prior to release $31,148.00 Applicable method of payment for remaining balance due: Check or wire transfer. In the event of a dispute, Stonewell Bodies shall have the right to collect from the purchaser, reasonable costs and necessary disbursements and attorney’s fees incurred in enforcing this agreement. 4.CONTINGENCIES: Stonewell will not be liable for any delay, failure to make delivery, or other default due to strikes or labor unrest, war, riot, federal, state or local government action, fire, flood, or other disaster or acts of God, accidents, breakdown of machinery, lack of or inability to obtain materials, parts or supplies, or any other causes or circumstances beyond the reasonable control of these entities which prevent or hinder the manufacture and/or delivery of the Command Access Vehicle. 28 Stonewell Bodies 5 5.WARRANTY: Stonewell provides a limited warranty on new Command Access Vehicle of its own manufacture in accordance with the warranty terms set forth in the Specifications provided. EXCEPT TO THE EXTENT PROHIBITED BY LAW, STONEWELL MAKES NO OTHER WARRANTY, EXPRESS OR IMPLIED, INCLUDING THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. THERE ARE NO WARRANTIES WHICH EXTEND BEYOND THE FACE HEREOF. SEE SEPARATE WARRANTY STATEMENT(S) FOR COMPLETE INFORMATION. This warranty starts upon placing the vehicles in service not to exceed 6 months after delivery. 6.DISCLAIMER OF CONSEQUENTIAL DAMAGES: Stonewell EXPRESSLY DISCLAIMS ANY LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES WHICH MAY BE SUSTAINED BY BUYER, INCLUDING BUT NOT LIMITED TO THOSE ARISING FROM THE USE, INABILITY TO USE, MAINTENANCE OR REPAIR OF THE COMMAND ACCESS VEHICLE, WHETHER UNDER THEORIES OF BREACH OF EXPRESS OR IMPLIED WARRANTY, NEGLIGENCE, STRICT LIABILITY, OR OTHERWISE. 7.CANCELLATION: This contract is not subject to cancellation by Buyer, unless for material breach by Stonewell Bodies, except upon payment to seller of reasonable cancellation charges, which shall, take into account, expenses already incurred and commitments made by seller and seller’s anticipated profit. 8.ENTIRE AGREEMENT; AMENDMENTS: This contract, including its appendices, embodies the entire understanding between the parties relating to the subject matter contained herein and merges all prior discussions and agreements between them. No agent or representative of Stonewell has authority to make any representations, statements, warranties or agreements not herein expressed. All modifications or amendments of this contract, including the appendices, and Change Orders, must be in writing signed by an authorized representative of each of the parties hereto. 9.SEVERABILITY: If any provision hereof shall for any reason be held to be invalid, illegal or unenforceable in any respect, such invalidity, illegality or unenforceability shall not affect any other provision, and this contract shall be construed as if the invalid, illegal or unenforceable provision had never been contained in it, unless to do so clearly negates the overall intent or purpose of the parties in entering into this contract. 10. CHANGES IN COMMERCIAL SPECIFICATIONS: Specifications for all commercial components of the Command Access Vehicle, manufactured by companies other than Stonewell are subject to change without notice. Specifications for such components will be as available at the time of manufacture of the Command Access Vehicle. Stonewell shall not be liable for any specification deviations from the original contract specifications on such components made by their original manufacturer. 11. CHANGES IN REGULATIONS/INDUSTRY STANDARDS: The Purchase Price is subject to adjustment for changes to the Command Access Vehicle necessitated by changes in applicable government regulations (such as FMVSS or emissions regulations), industry standards (such as NFPA standards), replacement of discontinued models or components from vendors, or freight charges. Buyer is responsible for any cost increases due to such changes beyond Stonewell Bodies and Stonewell Bodies & Machine Inc.’s control. 12.CHANGE ORDERS: Changes in the build contract may be submitted to Stonewell. These changes must be in writing and when necessary, drawings may be required. Dependent on where in the build process the CAV is, the change order may be accepted or rejected by Stonewell. The cost of the change will be added on to the total cost of the CAV. This new price must be approved and agreed to in writing by the purchaser. While change orders are being processed, the completion date shall be extended according to the days spent processing the change order as well as the time needed to complete the changes. 29 Stonewell Bodies 6 IN WITNESS WHEREOF, Buyer and Stonewell Bodies & Machine Inc. have caused this agreement to be executed by their duly authorized representatives this day of: PURCHASER: The Colony Fire Department Print Name: __________________________________ (Authorized Agent of The Colony Fire Department ) Signature: ____________________________________ Title: _________________________________________ Date:_________________________________________ This contract is not a valid and binding obligation until approved, dated and executed by Stonewell Bodies & Machine Inc. inc. ACCEPTED AND APPROVED Stonewell Bodies & Machine, Inc.) Print Name: _____________________________________ ( Authorized Agent of Stonewell Bodies & Machine, Inc.) Signature: _______________________________________ Title:___________________________________________ Date: ____________________________________________ PRE-CONSTRUCTION MEETING A pre-construction meeting shall be conducted via a Webcast. ONE (1) YEAR PARTS & LABOR WARRANTY Stonewell Bodies & Machine Inc. SWBM Limited Warranty Coverage. General parts and labor warranty for the body, integral components, materials, and workmanship are warranted against defects and failure for one (1) year on parts and labor. 30 Stonewell Bodies 7 Components purchased by SWBM from suppliers are subject to the warranties provided by those suppliers. Warranty period commences from the in-service date for the body. The body must be used only for its intended purpose. The body must be maintained and serviced according to the guidelines in the supplied documents. Exclusions: This warranty applies only to the SWBM manufactured body and its integral components and excludes options and accessories, which are covered by separate vendor specific warranties. The warranty is valid only when the body is used for its intended purpose. Warranty does not apply to any product or component that has been overloaded, altered, abused, misused, or damaged by impact or collision. This warranty is not transferable. Warranty repairs performed by SWBM or its authorized agents: warranty repairs shall be performed at an SWBM facility or at an authorized distributor. SWBM may, at its discretion, pick up and return the vehicle to the owner’s location or may request that the owner deliver the vehicle to the repair site. Warranty repairs performed by non-SWBM Entities: SWBM may authorize a third party to perform warranty repairs. Any such decision will be based on type of repair, distance to the nearest approved SWBM repair site, and urgency of the repair. SWBM must provide written authorization and permission before a non-SWBM entity begins repair or replacement of components. Warranty claims for unauthorized and unsubstantiated work may be denied. Peripheral, incidental, and consequential damages and claims: The SWBM limited warranty does not apply to damage and failure resulting from misuse, abuse, neglect, accident, improper customer/distributor installation, lack of maintenance, or natural events. Any modifications by the buyer or any third party, without the prior written consent of SWBM, may void this warranty. Operating conditions, or applications not made known to or contemplated by SWBM at the time of delivery to the buyer may also void this warranty. Damages resulting from any other abnormal operation will not be covered by this warranty. Normal maintenance, wear, and consumable items such as light bulbs are not covered under this warranty. SWBM will not reimburse for lost time, business, or business opportunity, or for any loss of use related to warranty claims. SWBM will not provide or pay for the use of a rental vehicle, equipment, or tools while warranty work is performed. SWBM will not reimburse for equipment or tools that are damaged, lost, or missing in conjunction with a warranty claim. SWBM is not responsible for, and will not reimburse for mileage, fuel, and wear incurred in the process of driving the vehicle to a repair site or delivery to the end user location, nor for lost time incurred by an owner delivering and picking up a vehicle or associated components. This limited warranty is the sole and exclusive remedy for defective products manufactured and/or installed by SWBM. HOW TO OBTAIN WARRANTY SERVICE FROM STONEWELL BODIES & MACHINE INC. Making an appointment for warranty service at an SWBM facility or authorized repair site: 1. Call the SWBM location where your truck was built. 2. Discuss the problem with the warranty representative to determine resolution and repair schedule. 31 Stonewell Bodies 8 Requesting authorization to perform warranty work: 1. Obtain the following information: All of the information requested in item #2 above. a) Documented photographs for any physical damage. (paint, dents, etc.) b) Inspection notes by SWBM personnel or a third party representing SWBM if necessary. 2. Call the SWBM location where your truck was built. Discuss the problem with the warranty representative to determine coverage and repair method. 3. The representative will grant permission to perform repairs if approved. 4. IMPORTANT! The representative must issue a Returned Goods Authorization (RGA) number. 5. Defective parts must be returned freight prepaid to SWBM within seven days. 6. If the affected component was purchased from a non-SWBM supplier, please allow extra time for SWBM to contact and work with the supplier. Stonewell Bodies & Machine Inc. reserves the right to deny any warranty if proper procedures are not followed. Proper documentation, including photos, must be provided for SWBM to validate and approve any claim submitted after repairs are done by a third party. FIVE (5) YEAR STRUCTURAL BODY WARRANTY Stonewell Bodies & Machine Inc. SWBM Limited Warranty Coverage: the structural integrity of the body, integral components, materials, and workmanship are warranted against defects and failure for five (5) years, with 100% parts and labor coverage. This warranty is in addition to the standard parts and labor warranty attached for the entire body and components. Components purchased by SWBM from suppliers are subject to the warranties provided by those suppliers. Warranty period commences from the in-service date for the body. The body must be used only for its intended purpose. The body must be maintained and serviced according to the guidelines in the supplied documents. Exclusions: This warranty applies only to the SWBM manufactured body and its integral components and excludes options and accessories, which are covered by separate vendor specific warranties. The warranty is valid only when the body is used for its intended purpose. Warranty does not apply to any product or component that has been overloaded, altered, abused, misused, or damaged by impact or collision. This warranty is not transferable. Warranty repairs performed by SWBM or its authorized agents: warranty repairs shall be performed at an SWBM facility or at an authorized distributor. SWBM may, at its discretion, pick up and return the vehicle to the owner’s location or may request that the owner deliver the vehicle to the repair site. 32 Stonewell Bodies 9 Warranty repairs performed by non-SWBM Entities: SWBM may authorize a third party to perform warranty repairs. Any such decision will be based on type of repair, distance to the nearest approved SWBM repair site, and urgency of the repair. SWBM must provide written authorization and permission before a non-SWBM entity begins repair or replacement of components. Warranty claims for unauthorized and unsubstantiated work may be denied. Peripheral, incidental, and consequential damages and claims: The SWBM limited warranty does not apply to damage and failure resulting from misuse, abuse, neglect, accident, improper customer/distributor installation, lack of maintenance, or natural events. Any modifications by the buyer or any third party, without the prior written consent of SWBM, may void this warranty. Operating conditions, or applications not made known to or contemplated by SWBM at the time of delivery to the buyer may also void this warranty. Damages resulting from any other abnormal operation will not be covered by this warranty. Normal maintenance, wear, and consumable items are not covered under this warranty. SWBM will not reimburse for lost time, business, or business opportunity, or for any loss of use related to warranty claims. SWBM will not provide or pay for the use of a rental vehicle, equipment, or tools while warranty work is performed. SWBM will not reimburse for equipment or tools that are damaged, lost, or missing in conjunction with a warranty claim. SWBM is not responsible for, and will not reimburse for mileage, fuel, and wear incurred in the process of driving the vehicle to a repair site or delivery to the end user location, nor for lost time incurred by an owner delivering and picking up a vehicle or associated components. This limited warranty is the sole and exclusive remedy for defective products manufactured and/or installed by SWBM. PAINT WARRANTY The PPG Commercial Paint Performance Warranty covers the vehicle refinished with specified and approved products for a period of three (3), years beginning the day the vehicle is delivered to the customer / dealer. The warranty provides coverage for the following items: a) Peeling or de-lamination of the topcoat and or other layers of paint b) Cracking, checking c) Loss of gloss caused by cracking, checking, or hazing PAINT WARRANTY EXCLUSIONS Paint deterioration caused by blisters or other film degradation due to rust or corrosion originating from the substrate. Hazing, chalking or loss of gloss caused by improper care, abrasive polishes, cleaning agents, heavy duty pressure washing, or aggressive mechanical wash systems. Paint deterioration caused by abuse, scratches, 33 Stonewell Bodies 10 chips, gloss reduction, accidents, acid rain, chemical fall-out or acts of nature. Failures on finishes due to inadequate film builds. Failures due to improper cleaning or surface preparation or failure to allow the product instructions. Claims presented without proper warranty documentation. ''AS BUILT'' WIRING DIAGRAM The manufacturer shall provide one (1) "as built" wiring schematic for the electrical components and the wiring system. These diagrams shall be in a notebook type binder, with reference tabs if needed. CHASSIS SPECIFICATIONS COMMERCIAL CHASSIS The chassis shall be a commercial chassis delivered to the apparatus body manufacturer's production facility. Stonewell shall conduct the pre-delivery inspection. Ford, XLT, F350, Long Bed, 4 Wheel Drive, SRW, 4 Door, Diesel, Oxford White. FRONT BUMPER Buck stop F235ANO The bumper extension unit shall be black powder coated. AUTOMATIC TIRE CHAINS The apparatus shall be equipped with "On-Spot" automatic tire chains. The tire chains shall be installed on the rear axle. A switch shall be provided on the cab dash. The switch shall allow the operator to "Engage" and "Disengage" the tire chains without stopping to enhance traction and braking while in forward or reverse motion. The system shall include protective switch guard, continuous duty solenoid, arm bearings and replaceable chain plates. The Center Console will be the responsibility and installed by The Colony Fire Department. Any electrical work done by Stonewell bodies terminating in the Cab will have appropriate lathes and connectors as needed. 34 Stonewell Bodies 11 COMPUTOR MOUNTING POST On the Command pack will have Two (2) mounts for Havis C-CDM-207. The location will be on both sides, top see the diagram for locations. BODY AND COMPARTMENT SPECIFICATIONS Stonewell Command Access Vehicle (CAV) Body Specification CAV: 110"L x 78"W x CAB HEIGHT, FULL DOOR The CAV body shall be suited to a Long Bed Pick Up Truck. The body shall incorporate Full Length Doors. GENERAL OVERVIEW The Stonewell Command Access Vehicle (CAV) is a multi-purpose aluminum truck body intended to replace factory-made pick-up truck beds installed by manufacturers such as Ford, GM and Fiat Chrysler. Once a factory installed bed is removed, the CAV body will be mounted to the frame rails of the chassis and a provide an enclosed structure to store, transport or secure items as needed. The CAV body is manufactured from an aluminum sub-structure and frame that is skinned with aircraft grade aluminum panels thus enclosing the structure. Three (3) main doors shall provide access to the upper section (frame) of the CAV body, and depending on interior construction, shall provide visibility to the entire above- frame compartment. The CAV is highly versatile in its intended application and with an interior designed to address the specific needs of the user. In emergency services applications, the CAV can be configured with NFPA-like lighting. Interior and exterior lighting shall be added per customer specifications. Additionally, paint, graphics, lettering, chevrons and striping can be added to support NFPA standards and customer needs. 35 Stonewell Bodies 12 FRAME CONSTRUCTION The frame of the CAV shall be considered the body structure coming directly in contact with the vehicle chassis though isolated via our mounting system. The frame structure shall be MIG welded and comprised of extruded aluminum tubing made of 6061 x .125’’ material, hardened to T-6 specifications. At no time shall the frame of the CAV come in direct contact with the chassis of the vehicle. The frame shall be welded in a proprietary pattern to maximize strength and minimize body flexing. All tubing shall be cut via CNC controlled saw to ensure precise tube section length. Welding of the tubes shall be done in a rotary fixture to minimize tube warpage and ensure proper fit-up for welding. Butt-welding of tubes will include end-chamfering of tube lengths to ensure weld penetration. Additionally, welds shall be no smaller than 3/8” and no larger than ½”and shall be welded on no few than two sides. Where allowable based on construction method, all 4 sides of the tube shall be welded. Tube sides requiring skinning shall have welds ground smooth to minimize skin warpage or deflection. HOOP CONSTRUCTION Similar to frame construction, the hoop section of the CAV shall be considered the vertical structure mated to the frame and rising vertically to form the storage compartment. The hoop structure shall be MIG welded and comprised of extruded aluminum tubing made of 6061 x .125’’ material, hardened to T-6 specifications. All 4 sides of the tube shall be welded to it’s counterpart. At no time shall the hoop of the CAV come in direct contact with the chassis of the vehicle. The hoop shall be welded in a proprietary pattern to maximize strength and minimize flexing. All tubing shall be cut via CNC controlled saw to ensure precise tube section length and cut angle. Welding of the tubes shall be done on a rotary fixture to minimize tube warpage and ensure proper fit-up for welding. But-welding of tubes will include end-chamfering to ensure weld penetration and angle correctness. Additionally, welds shall be no smaller than 3/8” and no larger than ½” and shall be welded on no fewer than (4) four sides. Where allowable, based on construction method, all 4 sides of the tube shall be welded. Tube sides requiring skinning shall have welds ground smooth to minimize skin warpage or deflection. Water “gutters” shall be installed on the side door outer most frame members. These gutters shall enable water to be channeled off the roof surface and follow a path to leave the body without entering the main storage compartment. PROTECTIVE COVERING -- FRONT BODY The entire front of the apparatus body shall have a protective covering installed. The covering shall be constructed of bright .100" aluminum tread plate material. 36 Stonewell Bodies 13 ROOF CONSTRUCTION The portion of the hoop considered the roof of the compartment shall be framed with 6061 x .125’’ material, hardened to T-6 specifications. The same welding practice as used in the frame and hoop manufacturing process shall be used to construct the roof. The exterior portion of the roof shall be lined with 5052 x .060’’ aluminum on the exterior. The exterior skin shall be bonded to the roof frame utilizing an aluminum adhesive, 3M brand VHB double sided tape and zinc coated mechanical fasteners. Any mechanical faster that is exposed to the elements shall be covered with silicone to ensure a water proof seal. To minimize condensation in the compartment, R-15 foam board insulation shall be installed between the roof cross-members and encased between the roof skin and an interior skin (ceiling). To complete the roof section, an interior skin of 5052 x .040’’ aluminum shall be installed on the “ceiling” portion of the roof. This skin shall form the interior ceiling. Gussets shall be welded in the corner joints that connect the roof to the hoops. The gussets shall be stich welded to minimize warpage of either the roof, hoop or gusset. SIDE DOOR CONSTRUCTION Construction of the CAV side doors shall consist of an interior frame with laminated skin. The exterior portion of the door shall be constructed from 5052 x .090’’ aluminum. The exterior skin shall be bonded to the door frame utilizing an aluminum adhesive applied under pressure, and 3M brand VHB double sided tape. Mechanical fasteners shall not be used to fasten the skin to the frame. The frame and door skin shall be angled in such as way as to contour to the shape of the truck. “D” seal shall be applied to the perimeter of the door to create a waterproof seal and a rain gutter shall be formed to channel water away from the door opening. REAR DOOR CONSTRUCTION Construction of the CAV rear door shall consist of an interior frame with laminated skin. The exterior portion of the door shall be constructed from 5052 x .090’’ aluminum. The exterior skin shall be bonded to the door frame utilizing an aluminum adhesive applied under pressure, and 3M brand VHB double sided tape. Mechanical fasteners shall not be used to fasten the skin to the frame. The frame and door skin shall be mounted to the roof of the body using a stainless steel hinge, with a pin diameter of no less than .125’’. “D” seal shall be applied to the perimeter of the door to create a waterproof seal. SIDE DOOR HINGES 37 Stonewell Bodies 14 The side doors of the CAV unit shall be connected to the roof of the body using a proprietary interlocking sliding hinge. The hinge shall be water proof and shall run full length of the roof surface to evenly disperse the weight of the door. A piano style hinge shall not be used to connect the doors to the roof. Please see an illustration of the roof hinge sections. The hinge shall be connected to the roof and door section and form a watertight union that can slide forward, and aft, to accommodate light contact should the door be struck on the leading or trailing edge - while in the open position. Stainless steel rivets shall be used to connect the hinge to the door and self-tapping screws shall be used to connect the female portion of the hinge to the roof. A sealant shall be applied between the roof and hinge to create a water barrier. Each self-tapping screw shall have a factory installed rubber washer to further protect from water entering the main body. REAR DOOR HING The rear door hinge shall be of a piano style design and shall be stainless steel. The hinge pin diameter shall be no less than .166’’. To ensure a watertight connection between the door and the body, the hinge shall be covered with a rubber membrane that is flexible and durable. Additionally, any fasteners used to connect the door to the roof shall be encased in silicone that is applied under power. BODY MOUNTING The CAV body shall be mounted to the chassis frame using Grade 8 bolts, coil springs, and UHMW polyethylene isolator system; which shall allow for flexing of the chassis frames. This mounting method shall provide the greatest combination of strength and flexibility, allowing for maximum body life and quick removal of the apparatus body from the chassis. Six (6) .188” thick x 4” custom fabricated steel mountings shall be installed on chassis frame sidewalls, using 1/2” bolts for each mounting to the chassis. The body shall have six (6) 3/8” x 3” aluminum angles welded to the 3” tubular aluminum sub-frame assembly; with four (4) installed forward and two (2) installed aft of the rear axle. Between the body aluminum sub-frame and the lower steel chassis mountings shall be six (6) 2.5" x 1.75" thick wear pads of polyethylene isolators. Six (6) 1,220 inch-lbs. steel compression springs shall be installed on these mounting bolts to allow for flexing of the body to chassis mounting. COMPARTMENT FLOOR CONSTRUCTION The compartment floors shall be .125" #5052-H32 aluminum with a "lip free" and sweep out construction, which shall permit easy cleaning of the compartment. A DA finish shall be applied. 38 Stonewell Bodies 15 DOOR HANDLES Eberhard stainless steel door handles shall be used on all (3) three compartment doors. Side doors shall be fastened using a slam latch method, while the back door shall utilize a rotary latch and cable system. All door latch points must be adjustable without the need to fully remove the latch. No plastic shall be used in any door handle, latch or striker. FASTNERS Fasteners are to be stainless steel unless used in roof surfaces or for interior component mounting. FUEL FILL ACCESS -- LEFT SIDE A Cast Products model #FG2103 fuel fill cover shall be installed on left side of the wheel well area. The cover shall be custom made of polished stainless steel and shall be vertically hinged on the forward side. The fuel cover flange shall be constructed of brushed aluminum. ELECTRICAL ENCLOSURES Two (2) electrical wiring enclosures for the 12 volt wiring shall be installed in a rear body compartment with removable panel. Easy access to electrical connections is required. 12 VOLT POWER SOURCE - DUAL OUTLET One (1) dual 12 volt plug-in utility power connection rated at 20 amps shall be provided at rear of CAV body mounted in the vertical tail panel. Model Waytek 78035. ELECTRICAL WIRING AND HARNESS The body shall be pre-wired with various electrical harnesses and conduits. The 12 volt electrical wiring shall be function coded and enclosed in split loom conduits, suitably secured and protected against heat and physical damage. All wiring shall be sized according to circuit load. All connections are to be of a crimp type with heat shrink insulator where required. The electrical system shall be divided into separate harnesses. The individual harness shall be connected to the electrical box with Deutsch quick connectors. The apparatus lighting shall be protected by automatic circuit breakers and/or relays. The electrical power to all apparatus lighting and accessories shall be supplied by an ignition activated solenoid. 39 Stonewell Bodies 16 IDENTIFICATION LIGHTS All LED identification lights shall be installed on the vehicle as required by applicable DOT highway regulations. Red - Upper Corners - Side and Rear Amber - Lower Corners - Side and Rear OPEN DOOR MARKER LIGHT A ¾” LED marker light shall be installed in the perimeter of the CAV driver and passenger side door frame corners. The light shall automatically turn on when the door is opened to alert operators of the door location. A total of 4 lights shall be installed in each door. The locations shall be: 13. 1 amber in the leading outermost door frame 14. 1 red in the trailing outermost door frame 15. 1 amber in the outboard front of the door frame 16. 1 red in the outermost rear of the door frame OPEN DOOR CONSPICUETY TAPE Each side doors’ outer frame corner shall be wrapped with red and silver conspicuity tape. The tape shall extend approximately 12” from the outermost corner. DOT COMPLIANT REFLECTORS Reflectors shall be applied to the body to ensure compliance to all State and Federal regulations. LICENSE PLATE BRACKET A license plate bracket with LED light shall be provided at the rear of the apparatus, unless otherwise specified by the department. 40 Stonewell Bodies 17 INTERIOR COMPARTMENT FINISH The interior bulkhead wall, floor and ceiling surfaces of the body compartments shall be unpainted aluminum. The deck shall be an aluminum DA finish while the bulkhead shall be mill finish. Care shall be taken in the manufacturing process to minimize blemishes. All joints and seams will be sealed with TremPro 644 RTV silicone tined metallic silver. WHEEL WELL LINERS Wheel well liners designed to protect the body from impact resulting from road debris thrown by the tires shall be installed. The wheel well shall be provided with ABS plastic full fender liners that shall be formed to eliminate pockets that might trap and collect road dirt. DIVIDER WALL AND T-WALL A floor to ceiling wall shall run down the center of the body from the bulkhead to 27” from the end of the body. The divider wall shall be constructed of .090” 5052-H32 aluminum. A floor to ceiling partition shall join the divider wall. This wall shall form a “T” and extend from the center of the body toward the driver and passenger side. The width of the “T” wall shall be approximately 40”. UNDER BODY COMPARTMENTS - DRIVER & PASSENGER Three (3) under body equipment storage compartments shall be installed under the body surface, one “1” on drivers side and Two “2”on the passenger side. The dimensions shall be approximately: 18" wide, 11" high, and 10" deep. The compartments shall be constructed of .125" aluminum on all exterior surfaces. Each compartment shall be equipped with a hinged drop-down door with latch and retaining cable that prevents the door from dropping past horizontal. REAR STORAGE AND COMMAND UNIT & WHITE BOARDS The back of the CAV unit shall have one (1) multipurpose command unit installed. The command unit shall be made of .125” 5052-H32 aluminum, where needed, and .090” 5052-H32 aluminum for all drawer and command boards. The rear facing command unit shall consist of two (2) drawer columns with each column having two (2), drawers. These drawer cabinets shall be separated by a command board with storage space under the board. The drawer columns shall be approximately 7 1/2 “ wide x 20 1/2 “ tall. The drive and passenger side command posts shall incorporate 2 drawers on each side with an angled command board on each side. The command board shall be approximately 22” Wide x 20 ½” tall. All drawers to have locking slides to enable the drawers to stay in the open position until manually unlocked. The overall width of the unit shall be 46” across the back side (forward facing) side of the assembly. 41 Stonewell Bodies 18 A swivel, extendable tray for the purpose to hold a laptop and able to be used in conjunction with video drones. Able to be view and worked with from 3 sides of the CAV rear area. The assembly and components shall be powder coated flat black. A drawing shall be issued for final dimensional and layout confirmation. BIDIRECTIONAL WHITE BOARD A pull out, upright Dry erase board will be able to be pulled out or either the driver side or the passenger side. Two white boards one facing the CAB of the Truck and One facing the rear. The boards will lock in place when pulled out to its full extension to the side of the CAV. WHEEL WELL LINER A wheel well liner may be added to further protect the underside of the CAV and keep the wheel well area clean and protected. Aluminum mounting flanges shall be welded to the CAV skirt to enable liner to be installed. The liner shall be recessed to allow full suspension travel and not restrict wheel rotation. REAR WHEEL FENDERETTES - STAINLESS STEEL The wheel well openings shall be of sufficient opening to permit the utilization of tire chains or other traction devices. Polished stainless steel fenderettes shall be installed at each rear wheel opening. The fenderettes shall be positioned outside of the wheel well panel to cover the tire area that extends past the body. The fenderettes shall be secured with threaded aluminum hardware and spaced approximately 3/16" of an inch away from the wheel well panel. FIXED SHELF 22" DEEP A fixed shelf shall be constructed of .125" thick Type #5052 smooth aluminum plate and be mounted in specified compartments. The shelf shall have an aluminum angle reinforcement and 2" vertical lip perimeter. The location shall be on Passenger side between T-Wall and bulkhead. With one Support as indicated in Drawings. 42 Stonewell Bodies 19 LOW VOLTAGE ELECTRICAL SPECIFICATIONS 12 VOLT ELECTRICAL SPECIFICATIONS - FULL INSTALLATION The following describes the low voltage electrical system on the apparatus including all panels, electrical components, switches, wiring harnesses and other electrical components. The apparatus manufacturer shall conform to the latest Federal DOT standards, current automotive electrical system standards and the applicable requirements of the NFPA. Wiring shall be stranded copper or copper alloy conductors of a gauge rated to carry 125 percent of the maximum current for which the circuit is protected. Voltage drops shall not exceed 10 percent in all wiring from the power source to the using device. The wiring and wiring harness and insulation shall be in conformance to applicable SAE and NFPA standards. The wiring harness shall conform to SAE J-1128 with GXL temperature properties. Exposed wiring shall be run in a loom with a minimum 289 degree Fahrenheit rating. Wiring looms shall be properly supported and attached to body members. Electrical conductors shall be constructed in accordance with applicable SAE standards, except when good engineering practice requires special construction. All wiring connections and terminations shall provide positive mechanical and electrical connections and be installed in accordance with the device manufacturer's instructions. When wiring passes through metal panels, electrical connections shall be via mechanical fasteners and rubber grommets Wiring between cab and body shall be split using Deutsche type connectors or enclosed in a terminal junction panel allowing body removal with minimal impact on the apparatus electrical system. Connections shall be crimp-type with heat shrink tubing with insulated shanks to resist moisture and foreign debris such as grease and road grime. Weather resistant connectors shall be provided throughout the system. Electrical junction or terminal boxes shall be weather resistant and located away from water spray conditions. When required, automatic reset breakers and relays shall be housed in the main body junction panel. There shall be no exposed electrical cabling, harnesses, or terminal connections located in compartments, unless enclosed in an electrical junction box or covered with a removable electrical panel. Wiring shall be secured in place and protected against heat, liquid contaminants and damage and shall be uniquely identified by color coding or permanent marking and identified on a reference chart or electrical wiring schematic per requirements of applicable NFPA standards. Low voltage overcurrent protective devices shall be provided for the electrical circuits. The devices shall be accessible and located in required terminal connection locations or weather resistant enclosures. Overcurrent protection devices shall be automatic reset type suitable for electrical equipment and meet SAE standards. All electrical equipment, switches, relays, terminals, and connectors shall have a direct current rating of 125 percent 43 Stonewell Bodies 20 of maximum current for which the circuit is protected. Electro-magnetic interference suppression shall be provided in the system as required in applicable SAE standards. The electrical system shall include the following: Electrical terminals in weather exposed areas shall have a non-conductive grease or spray applied. All terminal plugs located outside of the cab or body shall be treated with a corrosion preventative compound. All electrical wiring shall be placed in a protective loom or be harnessed. Exposed connections shall be protected by heat shrink material and sealed connectors. Large fender washers shall be used when fastening equipment to the underside of the cab roof and all holes made in the roof shall be caulked with silicone. Electrical components installed in exposed areas shall be mounted in a manner that will not allow moisture to accumulate inside. A coil of wire must be provided behind an electrical appliance to allow them to be pulled away from mounting area for inspection and service work. All lights in a weather exposed area that have their sockets shall have corrosion preventative compound added to the socket terminal area. Warning lights shall be switched in the chassis cab with labeled rocker type switches located in an accessible location. Individual rocker switches shall be provided only for warning lights provided exceeding the minimum level of warning lights in either the stationary or moving modes. All electrical equipment switches shall be appropriately identified as to their function and mounted on a switch panel mounted in the cab convenient to the operator. For easy nighttime operation, an integral indicator light shall be provided to indicate when a circuit is energized. A single warning light switch shall activate all required warning lights. This switch will allow the vehicle to respond to an emergency "calling for the right of way". When the parking brake is activated, a "blocking the right of way" system shall be automatically activated per NFPA requirements. "Clear" warning lights shall be automatically shed on actuation of parking brake. Upon completion of the vehicle and prior to delivery, the apparatus shall be electrically tested, and the electrical testing, certifications, and test results shall be submitted with delivery documentation per requirements of NFPA. 44 Stonewell Bodies 21 ELECTRIC DOOR LOCKS Remote actuated door locks. Activates all large body-doors with key fob. Includes installation. 120 VOLT SHORE POWER & BATTERY CHARGER CONNECTION Manual plugs - Not Kussmaul TRUCK LIGHT STOP/TAIL/TURN Six lights, three per side, shall be installed to comprise the rear taillight cluster. Each light shall be mounted independently and covered by a chrome flange. The following lights shall be installed: Truck lite Brand. (2) 44222R (2) 44221Y (2) 44235C (6) 44798 Chrome Flange CEILING LIGHTS TecNiq E - CAV BODY Six (6) TecNiq Model E32-L000-1, 14" x 3.5" diameter LED lights shall be mounted to the body ceiling with auto-on function. The lights shall be mounted (2) on each side - Driver, Passenger, Rear. CEILING LIGHTS TecNiq - CAV BODY Six (6) TecNiq Model E18, 4.55" x 2.75" diameter LED lights shall be mounted to the main body side doors ceiling with auto-on function. The lights shall be mounted (2) on each side - Driver, Passenger, Rear. PORTABLE HANDLIGHT One (1) Stream light “Vulcan” portable hand light shall be installed including mounting bracket, with 12 volt charger wired to the battery system allowing the light to recharge when not in use. Install only bracket with flashlight will be sent from The Colony FD PORTABLE HANDLIGHT One (1) Stream light “Survivor” portable hand light shall be installed including mounting bracket, with 12 volt charger wired to the battery system allowing the light to recharge when not in use. Install only bracket with flashlight will be sent from The Colony FD 45 Stonewell Bodies 22 SCENE LIGHTS ( 2) Whelen 900 EZ Scene lights to be install on the side doors of the CAV body, in the middle of the door at the top COMPARTMENT LIGHT SWITCHES The exterior compartment lights shall be automatically controlled by a door activated "On-Off" switch. 6 Switches 3 CAV door and 3 Under Compartments DOOR OPEN OPERATION WARNING LIGHT A "door open" operation warning light shall be installed on cab dash. The light shall be Blinking light with a red lens. 6 Switches 3 CAV door and 3 Under Compartments DOOR OPEN AND EQUIPMENT OPERATION ALARM A “door open” buzzer or alarm shall be installed in cab to indicate "doors open" CAV. The buzzer shall operate when parking brake is released. Transmission transfer from Park to Drive BACK-UP ALARM The vehicle shall be provided with a Whelen model #M6-BUW automatic 97dB (decibel rating) back-up alarm that shall activate automatically whenever the vehicle's transmission is placed into reverse gear. There shall be no back-up alarm cut-off switch, in violation of safety regulations. REINSTALL OEM BACK UP CAMERA The Original OEM back up camera shall be re-mounted in the body of the Stonewell apparatus. Stonewell shall manufacture a bracket to hold the camera and locate the assembly in a location most suited to providing an unobstructed view. All OEM cables shall be reused. SIREN SPEAKERS Two (2) Whelen Model #SA315P, Projector Series siren speakers shall be provided with bracket. The 100 watt siren speakers shall be designed in a black nylon composite housing with 123 decibel rating. Location shall be in front bumper. ZONE A -- UPPER LIGHTBAR One (1) Whelen liberty Model # JV8RRRR Super-LED NFPA lightbar shall be provided. The 56" lightbar shall be designed to meet the minimum clearing requirements for Zone A Upper. The internal components of 46 Stonewell Bodies 23 the lightbar shall be housed within a rugged extruded aluminum I-beam. The outer shell shall be clear optic polycarbonate lenses designed to maximize light output and shield against environmental elements. The lightbar shall have all solid-state components. The lightbar shall utilize snap-in brackets to hold in the lightheads. The brackets shall give the end user the ability to make quick repairs. The lightbar shall have two wire harnesses exiting the lightbar: one (1) 17 conductor 22 gauge control cable which controls all internal light functions; and one (1) 2 conductor 10 gauge cable for main power and ground. Each cable shall be 15' long. The lightbar shall have two (2) red Linear Super-LED corner modules to provide off angle protection for the front of the vehicle. Each corner module shall consist of twelve (12) Super-LEDs mounted within a single dual (over/under) vacuum metalized parabolic reflector for maximum light output. The twelve (12) LEDs shall be mounted in two straight lines of 6 LEDs each (over/under) for maximum light output. There shall be six (6) 400 Series Linear Super-LEDs: two (2) red and two (2) white front facing, and two (2) red located in the alley positions. Each 400 Series module shall consist of a minimum of twelve (12) Super-LEDs mounted within a single dual (over/under) reflector. The reflector shall utilize a vacuum metalized parabolic reflector and two optic collimators for superior light output. The solid state I/O board shall be microprocessor controlled. The I/O board shall have built-in reverse-polarity protection and output-short protection. The board shall have the ability to flash sixteen (16) LED warning lights. There shall be a data bank of 13 Scan-Lock flash patterns including steady burn. The board shall also have outputs to add takedown and alley lights. Low power and cruise light function shall also be included. The cruise light function shall allow the user to use the four (4) corner modules as marker courtesy lights. TRAFFIC EMITTER A GIT Model IR mounted in the light bar shall be installed ZONE A -- LOWER FRONT WARNING LIGHT Four (4) Whelen 400 Series Model #40R02ZRR, 3" x 4" warning lights shall be installed in front grill area. The solid-state warning lights shall incorporate Linear Super-LED technology. The light head configuration shall be designed with four (4) red Super-LEDs with red optic polycarbonate lens. The light head shall utilize a hybrid TIR optic reflector and chrome vacuum metallized reflector for maximum illumination. The light shall include eleven (11) internal Scan-Lock flash patterns including steady burn and synchronize functions. ZONE B AND D -- INTERSECTION LIGHTS Two (2) Whelen M6 Series Model #M6R 4-5/16" x 6-3/4" warning lights and a M6FC chrome flange shall be installed on bumper extension or front fenders, as far forward as possible. The warning lights shall incorporate Linear Super-LED and Smart LED technology. The light heads configuration shall consist of 18 red Super- LEDs and a red optic polycarbonate lens. The lightheads shall be surface mountable via two screws. The light 47 Stonewell Bodies 24 heads shall utilize an optic collimator and a chrome vacuum metalized reflector for maximum illumination. The light heads shall include 164 flash patterns including: a variety of CA Title 13 compliant, syncable, left/right, top/bottom, in/out, and steady burn. ZONE B AND D – FORWARD & REAR LOWER BODY WARNING LIGHTS Four (4) Whelen Micron RED warning lights and a chrome flange shall be installed in the lower mid-body wheel well area. The warning lights shall incorporate Linear Super-LED and Smart LED technology. The light heads configuration shall consist of red Super-LEDs and a red optic polycarbonate lens. The light heads shall be surface mountable via two screws. The light heads shall utilize an optic collimator and a chrome vacuum metalized reflector for maximum illumination. The light heads shall include 164 flash patterns including: a variety of CA Title 13 compliant, sync able, left/right, top/bottom, in/out, and steady burn. ZONE B AND D -- UPPER FRONT BODY SIDE WARNING LIGHTS Two (2) Whelen M6 Series Model #M6R 4-5/16" x 6-3/4" warning lights and a M6FC chrome flange shall be installed in the front upper body side panel. The warning lights shall incorporate Linear Super-LED and Smart LED technology. The lightheads configuration shall consist of 18 red Super-LEDs and a red optic polycarbonate lens. The lightheads shall be surface mountable via two screws. The lightheads shall utilize an optic collimator and a chrome vacuum metalized reflector for maximum illumination. The lightheads shall include 164 flash patterns including: a variety of CA Title 13 compliant, sync able, left/right, top/bottom, in/out, and steady burn. ZONE B AND D -- UPPER SIDE REAR WARNING LIGHTS Two (2) Whelen M6 Series Model #M6R 4-5/16" x 6-3/4" warning lights and a M6FC chrome flange shall be upper rear body side panel. The warning lights shall incorporate Linear Super-LED and Smart LED technology. The lightheads configuration shall consist of 18 red Super-LEDs and a red optic polycarbonate lens. The lightheads shall be surface mountable via two screws. The lightheads shall utilize an optic collimator and a chrome vacuum metalized reflector for maximum illumination. The lightheads shall include 164 flash patterns including: a variety of CA Title 13 compliant, syncable, left/right, top/bottom, in/out, and steady burn. ZONE C -- UPPER REAR WARNING LIGHTS Two (2) Whelen M6 Series Model #M6R 4-5/16" x 6-3/4" warning lights and a M6FC chrome flange shall be upper body rear body panel. The warning lights shall incorporate Linear Super-LED and Smart LED technology. The light heads configuration shall consist of 18 red Super-LEDs and a red optic polycarbonate lens. The light heads shall be surface mountable via two screws. The light heads shall utilize an optic collimator and a chrome vacuum metalized reflector for maximum illumination. The light heads shall include 164 flash patterns including: a variety of CA Title 13 compliant, sync able, left/right, top/bottom, in/out, and steady burn. Tie into Brakes lights. 48 Stonewell Bodies 25 ZONE C -- UPPER REAR WARNING LIGHTS Two (2) Whelen M6 Series Model #M6RA 4-5/16" x 6-3/4" warning lights and a M6FC chrome flange shall be upper body rear body panel. The warning lights shall incorporate Linear Super-LED and Smart LED technology. The light heads configuration shall consist of 18 red Super-LEDs and a red optic polycarbonate lens. The light heads shall be surface mountable via two screws. The light heads shall utilize an optic collimator and a chrome vacuum metalized reflector for maximum illumination. The light heads shall include 164 flash patterns including: a variety of CA Title 13 compliant, sync able, left/right, top/bottom, in/out, and steady burn. Amber mounted to the inside. ZONE C – LOWER REAR WARNING LIGHTS BELOW DOT LIGHTS Two (2) Whelen M6 Series Model #M6R 4-5/16" x 6-3/4" warning lights and a M6FC chrome flange shall be upper body rear body panel. The warning lights shall incorporate Linear Super-LED and Smart LED technology. The light heads configuration shall consist of 18 red Super-LEDs and a red optic polycarbonate lens. The light heads shall be surface mountable via two screws. The light heads shall utilize an optic collimator and a chrome vacuum metalized reflector for maximum illumination. The light heads shall include 164 flash patterns including: a variety of CA Title 13 compliant, sync able, left/right, top/bottom, in/out, and steady burn. SEGMENT (8) HEAD TRAFFIC ADVISOR X 2 Eight (8) Whelen ION I3SMKC light heads and bessels shall be mounted to the top of the rear door. This arrangement of light heads can be controlled via the Whelen Cencom siren to create flash patters such as : sweeping left, sweeping right, full-on for backing up visibility, alternating flashing and many more. In this configuration, the lights will only be visibly while the door is in the closed position. Eight (8) Whelen ION I3SMKC light heads and bessels shall be mounted to the under bottom of the rear door. This arrangement of light heads can be controlled via the Whelen Cencom siren to create flash patters such as : sweeping left, sweeping right, alternating flashing and many more. In this configuration, the lights will only be visibly while the door is in the open position. INVERTER - KUSSMAUL INVERTER CHARGER Auto Power 3000 W Inverter Charger (AP 3000 ) MODEL: 450-3000-0 Heavy gauge insulated wire shall be run to the 12V vehicle battery and shall be fuse protected. • Inverter: 3000 Watt Continuous /9000 Watt surge • Charger:55 Amps Max 49 Stonewell Bodies 26 • Pure Sine Wave • Built-in automatic load transfer relay • Built-in high output 3 stage charger (1-hr boost) for rapid battery replenishment- programmable for various battery types; Gel, Lead Acid, or AGM battery • Automatic over temperature shutdown, and AC output circuit breakers • Charger will recharge depleted batteries with <1V • Automatic low battery shutdown at 10.5 VDC with in-rush delay • Power Save mode feature: automatically detects when a load is not connected to minimize energy consumption. • Heavy duty powder coated aluminum construction and conformal coated circuitry • Built to meet NFPA 1917 (KKK)Specification • Works with Super Auto Eject with Deluxe Covers • UL 458 Listed 120 VOLT STRAIGHT BLADE RECEPTACLES Two (2) 120-volt 20-amp straight blade receptacles with spring loaded weatherproof cover shall be provided with wiring to the circuit breaker panel. The receptacles shall be located: per drawings. PAINTING SPECIFICATIONS PAINTING UPPER SECTION -- EXTERIOR CAB CHASSIS The upper exterior of the four door (4) chassis cab shall be finished painted to match the apparatus body. The paint line shall initiate at the first brake in the body panel immediately below the cab side windows and shall follow that line for painting. The color shall be: RED - FLNA3042 WHITE - 4040 BODY PAINTING SPECIFICATIONS In preparation for painting, the body will be DA sanded and care will be taken to remove any reasonable surface blemishes, scratches, divots or marks that may appear post painting. Additionally, any surface marks that are not satisfactorily removed through DA sanding will be filled with automotive body filler to enhance surface preparation and post painting appearance. The driver and passenger sides of the body shall be painted, as follows: The color shall be: RED - FLNA3042 WHITE - 4040 50 Stonewell Bodies 27 Manufacturer: PPG Materials: a) F3963 Pigmented wash primer b) F3970 Urethane Primer c) Delfleet Evolution FBCH Polyurethane Basecoat d) Delfleet Evolution Urethane Clear e) Delfleet Evolution FBC is a Polyurethane 3.5 VOC Basecoat designed to produce ultimate durability with the wet look appearance. The clear coat is a premium-quality urethane. The clear coat offers gloss and durability features. f) The body shall be wet sanded, buffed and polished. g) Two colors: The color shall be: RED - FLNA3042 WHITE - 4040 HINGED COMPARTMENT DOOR STRIPING All chassis compartment door edges or inside box pan shall have reflective stripe applied vertically in a red and silver pattern. The stripe shall be a 2'' minimum in width and tapered. FRONT BUMPER -- CHEVRON STRIPING The Corner of bumper surfaces shall have 3M Scotchlite Diamond Grade 6” wide reflective red and amber striping installed. The Chevron style stripe shall be applied at a 45-degree angle, pointing towards the center upper portion of the rear apparatus. Yellow 6" / Black Pin Stripe 1/4" / Green 6" REAR BODY -- CHEVRON STRIPING The 50% of rear body surfaces shall have 3M Scotchlite Diamond Grade 6” wide reflective red and amber striping installed. The Chevron style stripe shall be applied at a 45-degree angle, pointing towards the center upper portion of the rear apparatus. Body the Door shall be painted. Yellow 6" / Black Pin Stripe 1/4" / Green 6" FIRE EXTINGUISHER BRACK (1) MOUNTED TO CAV BODY Two (2) department supplied fire extinguisher shall be installed using an aluminum bracket for support. The bracket shall be screwed and taped using 3M VHB super adhesive body tape.Drivers side and these brackets will be shipped to be installed by Stonewell. SCBA MOUNTING BRACKET - Driver Side 51 Stonewell Bodies 28 Two (2) SCBA air pack mounting bracket shall be installed in the specified compartment. The mounting bracket shall have spring tension to retain the cylinder. Location shall be: Drivers side and these brackets will be shipped by The colony to be installed by Stonewell. TOOL MOUNTING BOARD - FLOOR TO CEILING One (1) Performance Advantage PAC Trac model #7000-50, patented tool mounting system shall be provided. The tool mounting system shall permit quick and secure installation, relocation or removal of the brackets without drilling any holes. The material shall be a 6063-T5 aluminum extrusion with a mill finish, length of 36", and a height of 36-7/8". This material shall have the ability to be cut to a desired length and offer the flexibility for a wide variety of installations. MOUNTING HARDWARE, NUTS AND BOLTS All mounting hardware shall be supplied by Stonewell. A box containing all hardware, including eurathane mounting pucs, rubber bumpers, grade 8 bolts, locking nuts and washers. 52 53 CITY OF THE COLONY, TEXAS RESOLUTION NO. 2023 - ________ A RESOLUTION OF THE CITY OF THE COLONY, TEXAS AUTHORIZING THE CITY MANAGER TO ISSUE A PURCHASE ORDER TO WHALING FIRE EQUIPMENT INC. FOR THE NEW COMMAND APPARATUS TO REPLACE A 2012 SUBURBAN ASSISGED TO THE ON-DUTY SHIFT COMMANDER- BATTALIO CHIEF 1; AND PROVIDING AN EFFECTIVE DATE. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS: Section 1. That the City Council of the City of The Colony, Texas hereby authorizes the City Manager to issue a purchase order to Whaling Fire Equipment Inc.in the amount of $93,441.01, for the a new command apparatus to replace a 2012 Suburban assigned to the On-Duty Shift Commander - Battalion Chief 1. Section 2. That the City Manager and/or his designee are authorized to issue said purchase order. Section 3. That this resolution shall take effect immediately from and after its passage. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS THIS 18TH DAY OF APRIL 2023. ______________________________ Richard Boyer, Mayor City of The Colony, Texas ATTEST: ____________________________________ Tina Stewart, TRMC, CMC, City Secretary APPROVED AS TO FORM: ____________________________________ Jeffrey L. Moore, City Attorney 54 Agenda Item No:4.3 CITY COUNCIL Agenda Item Report Meeting Date: April 18, 2023 Submitted by: Calvin Lehmann Submitting Department: Parks & Recreation Item Type: Resolution Agenda Section: Subject: Consider approving a resolution authorizing the City Manager to execute a contract with Restroom Facilities Ltd, a CorWorth Company for the purchase and installation of a restroom facility for Kids Colony Splash Park in the amount of $134,410.00 to be funded by the Community Development Corporation. (Lehmann) Suggested Action: Attachments: Kids Colony Restroom Building formal quote doc 3823.pdf Res. 2023-xxx Kids Colony Splash Park.doc 55 56 57 58 59 60 61 62 63 64 CITY OF THE COLONY, TEXAS RESOLUTION NO. 2023 - _________ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH RESTROOM FACILITIES LTD, A CORWORTH COMPANY FOR THE PURCHASE AND INSTALLATION OF A RESTROOM FACILITY FOR THE KIDS COLONY SPLASH PARK; PROVIDING AN EFFECTIVE DATE NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS: Section 1.That the City Council of the City of The Colony, Texas, has duly reviewed and considered the contract for the purchase and installation of a restroom facility for Kids Colony Splash Park by and between the City of The Colony and Restroom Facilities Ltd, a CorWorth Company, with funding from the Community Development Corporation. Section 2. That this agreement is found to be acceptable and in the best interest of the City and its citizens, and the City Manager is hereby authorized to execute the agreement on behalf of the City of The Colony, Texas, with the terms and conditions as stated therein. Section 3. That with this agreement the City of The Colony is agreeing to pay the sum not to exceed the estimated amount of $134,410.00 for such work. Section 4.That this resolution shall take effect immediately from and after its passage. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS THIS 18TH DAY OF APRIL 2023. __________________________ Richard Boyer, Mayor City of The Colony, Texas ATTEST: __________________________________ Tina Stewart, TRMC, CMC City Secretary 65 APPROVED AS TO FORM: __________________________________ Jeffrey L. Moore, City Attorney 66 Agenda Item No:4.4 CITY COUNCIL Agenda Item Report Meeting Date: April 18, 2023 Submitted by: Robert Kotasek Submitting Department: Engineering Item Type: Resolution Agenda Section: Subject: Consider approving a resolution authorizing the City Manager to execute a Construction Services Contract in the amount of $126,480.00 with URETEC USA, Inc. for roadway lifting services on Manchester, Stonefield and Halifax in the Tribute. (Hartline) Suggested Action: Background: City Council approved funding for miscellaneous drainage and erosion control projects in the 2022/2023 CIP budget. Engineering staff received complaints from residents on Manchester, Stonefield and Halifax about large areas of standing water that remain in-place on the roadway in front of their homes after rain events and noted that the street does not drain properly in these areas. City Staff visited the sites and confirmed that water ponding areas existed at certain locations on these streets that need to be addressed (see attached photos). These three roadways are part of the larger project for roadway drainage improvements in the Tribute subdivisions, but these specific projects can only be repaired by lifting the pavement to remove the low spots and restore gutter line drainage. Half of the project cost will be reimbursed by the Tribute HOA upon completion of the work by the City. To attempt to save the streets and avoid major reconstruction costs, City Staff met with URETEK USA, Inc. (URETEK) to determine if their firm could lift these areas and restore adequate street drainage. URETEK reviewed the areas and indicated they could lift these areas. URETEK recently performed similar lifting work on Ladybank, Hanover Court, Lochside, Avondale Court, Kennoway, Montrose and Alta Oaks Lane for the city. City Staff received a proposal from URETEK USA, Inc., a BuyBoard Purchasing Cooperative vendor, to lift the settled areas which includes all the necessary materials and equipment to complete the roadway lifting necessary at these locations. The proposal is for soil densification to strengthen base and sub-base soils under the concrete pavement by furnishing and injecting expansive URETEK 486 STAR polymer polyurethane material into the foundation soils beneath the pavement through holes and/or injection tubes. URETEK will drill out the top 2” of grout injection holes and fill with a non-shrink cementitious grout and will provide a two-year unconditional warranty against settlement of more than 1/2” of the injected areas. URETEK USA recently performed work on several streets in the Tribute subdivision and city staff were very satisfied with the work completed. City staff also checked the references in the past for this firm and received positive feedback from both the City of Garland and North Gate Constructors and recommends approval of the contract with this company. With approval, the project is anticipated to start construction in May 2023 with an estimated completion in August 2023. Attachments: 67 Location Map Signed Construction Services Contract with Proposal Current Condition Photos for Manchester. Stonefield and Halifax. Financial Summary Res. 2023-xxx URETEC USA Inc. Construction Contract.docx 68 Lebanon Pine Ive y Waverly W e s t e r n Banks ide Rich mo n d M i l l b a n k P aisley Sto nefield L a d y b a n k A d e l a i d e Lochside K e n n o w a y Lit tl e M il l Bra ema r D arcy Kirkfield Dun v er n y L i n k s Inverness St r at hm i ll Avonda le Prescott Isle of Sky e H a lif a x Dunbar A be r de en Regent Mi t ch e l l Sp e yb u rn Balmerino Bonny Bank Huntly Millburn H a n o v e r Birmington Lindsay Gardens Manchester Nottingham Windsor Mo n tr ea u x London D o v e r Linkwood Kingsbarns N o r m a n d y B u r nle y A m e s b u r y A s h l e y G a r d e n s Ballater Blackhall Warrington Wakefield R o s e b a n k Blackburn CallanderCrait B rid g e Bowmare B r o m l e yBuccaneer Balbirnie D o r s e t Ma rl ow Jack's Bank Ken tm e r e Glenturret C a n t e r b u r y Kilt Bridge Glenwick Dalvey Bridge Inverness Lebanon µLocation MapManchester, Stonefield and Halifax Roadway Lifting Projects Halifax(Various Areas) 3700 Manchester Stonefield(Various Areas) 69 70 71 72 73 74 75 76 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY 10/5/2022 IBTX Risk Services 32335 US Highway 281 N Suite 1201 Bulverde TX 78163 Daphne L Watkins 214-989-7100 210-696-8414 service@ib-tx.com Zurich American Insurance Company 16535 URETUSA-01 RSUI Indemnity Company 22314URETEKUSA,Inc. 13900 Humble Road Tomball TX 77375 Allied World Surplus Lines Insurance Company 24319 Endurance American Specialty Insurance Company 41718 789859504 A X 1,000,000 X 1,000,000 X Contract Lia 10,000 X XCU 1,000,000 2,000,000 X X GLO 0187947-06 7/1/2022 7/1/2023 2,000,000 A 1,000,000 X X X BAP 0187948-06 7/1/2022 7/1/2023 B D X 5,000,000 X NHA098499 EXC30001800402 7/1/2022 7/1/2022 7/1/2023 7/1/2023 5,000,000 X 10,000 2nd Lyr XS Occ/ACC 5,000,000 A X N WC 0187946-06 7/1/2022 7/1/2023 1,000,000 1,000,000 1,000,000 C C Pollution Liability Professional Liability Retention $25,000 0310-1771 0310-1771 7/1/2022 7/1/2022 7/1/2023 7/1/2023 Poll Per Occurr Prof Per Claim Prof/Poll Aggregate $2,000,000 $4,000,000 $4,000,000 The General Liability and Auto policies include blanket additional insured endorsements [U-GL-2162-A CW 02/19,UGL1345BTX 4/13 with Ongoing/Completed Ops included,CG2007 04/13,UUMANB &UCA424FCW 04/14]as required in a written contract with the Named Insured.The General Liability,Auto &Work Comp policies include a blanket waiver of subrogation endorsement [UGL1345BTX 4/13,UCA424FCW 4/14,EXL6092 08/13,UUMANB,WC000313 4/84,& WC420304B 6/14]as required in a written contract with the Named Insured.Primary Noncontributory wording per attached endorsements [UGL1345BTX 4/13, UCA424FCW 4/14,UUMANB,RSG36111 10/13 &EXL3038 08/17].Cancellation provisions-see attached [UGL1521BCW 01/19,UCA832ACW 1/13, WC990643 1/13 &RSG94118 02/14].Excess is follow form of the General Liability,Auto and Work Compensation,Employers Liability policies subject to policy terms and conditions.Per Project Aggregate [CG2503 05/09] City of the Colony 6800 Main Street The Colony TX 75056 77 URETEK USA, Inc. GLO 0187947-06 7/1/22 78 79 80 81 GLO 0187947-06 7/1/22 7/1/23 URETEK USA, Inc. 82 83 84 85 86 87 88 89 90 91 92 93 Insured: URETEK USA, Inc. Policy #GLO 0187947-06 94 7/1/22 URETEK USA, Inc. 95 96 97 98 99 100 Insured: URETEK USA, Inc. GLO 0187947-06 101 102 URETEK USA, Inc. EXC30001800402 103 7/1/22 URETEK USA, Inc. 104 URETEK USA, Inc. 105 Insured: URETEK USA, Inc. 106 107 108 Insured: URETEK USA, Inc. 109 URETEK USA, Inc. EXC30001800402 110 URETEK USA Inc. EXC30001800402 111 URETEK USA, Inc. BAP0187948-06 7/1/22 7/1/23 7/1/22 112 113 114 115 116 117 URETEK USA, Inc.`WC0187946-06 118 7/1/22 WC0187946-06 Insured: URETEK USA, Inc. 119 URETEK USA, Inc. GLO 0187947-06 7/1/22 120 121 BAP0187948-06 7/1/22 7/1/23 7/1/22 URETEK USA, Inc. 122 7/1/22 WC0187946-06URETEK USA, Inc. 123 RSG 94118 0214 RSUI INDEMNITY COMPANY This Endorsement Changes The Policy. Please Read It Carefully. NOTICE OF CANCELLATION ADDITIONAL INSURED This endorsement modifies insurance provided under the following: ALL COVERAGE FORMS If you are required by written contract to provide Notice of Cancellation (for reasons other than nonpayment of premium or deductible reimbursement) to any additional insured under this policy, we agree to provide such Notice stating when, no less than 30 days from the date of mailing, such cancellation shall take effect. You agree that as a condition precedent to us providing such notice, you will provide us with a complete list of such additional insureds including appropriate designees and complete mailing addresses. Such list shall be provided within 7 days from the date it is electronically requested. If notice is mailed, proof of mailing is sufficient proof of notice. This endorsement effective forms part of Policy Number issued to by RSUI Indemnity Company 7/1/22 URETEK USA, Inc. 124 125 126 127 128 129 130 131 132 133 134 135 136 137 FINANCIAL SUMMARY: Are budgeted funds available: Yes Amount budgeted: $ 400,000.00 Source of Funds: 2022-2023 CIP Budget 710-669-6421-2273 - Miscellaneous drainage and erosion control projects (Tribute HOA will reimburse the city half the cost ( $63,240.00) Cost of recommended construction services contract award: $ 126,480.00 Total estimated project cost: $ 0.00 Engineering Already authorized Yes No $ 126,480.00 Construction Already authorized Yes No $ 126,480.00 Total estimated costs 138 CITY OF THE COLONY, TEXAS RESOLUTION NO. 2023 - ________ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, AUTHORIZING THE CITY MANAGER TO EXECUTE A CONSTRUCTION SERVICES CONTRACT WITH URETEC USA, INC.,FOR THE ROADWAY LIFTING SERVICES ON MANCHESTER, STONEFIELD AND HALIFAX IN THE TRIBUTE; AND PROVIDING AN EFFECTIVE DATE. NOW,THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, THAT: Section 1.That the City Council of the City of The Colony, Texas has duly reviewed and considered the Construction Services Contract between the City of The Colony, Texas and URETEC USA, Inc., for roadway lifting services on Manchester, Stonefield and Halifax in the Tribute, in the amount of $126,480.00 for such work. Section 2. That this contract amendment is found to be acceptable and in the best interest of the City and its citizens, and the City Manageris hereby authorized to execute the contract amendment on behalf of the City of The Colony, Texas, with the terms and conditions as stated therein Section 3.This resolution shall take effect immediately from and after its adoption and it is so resolved. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS THIS THE 18TH DAY OF APRIL 2023. _______________________________ ATTEST:Richard Boyer, Mayor City of The Colony, Texas _____ Tina Stewart, TRMC, CMC, City Secretary APPROVED AS TO FORM: ________ Jeffrey L. Moore, City Attorney 139 Agenda Item No:4.5 CITY COUNCIL Agenda Item Report Meeting Date: April 18, 2023 Submitted by: Tina Stewart Submitting Department: Public Works/Water Distribution Item Type: Resolution Agenda Section: Subject: Consider approving a resolution authorizing the City Manager to accept a bid from SolidLines in the amount of $100,000 for the striping and traffic painting of various streets to be funded through the Utility Fund Balance. (Whitt) Suggested Action: Attachments: SolidLines Purchase Order.pdf Res. 2023-xxx Bid Accept Solidlines.docx 140 141 142 143 144 CITY OF THE COLONY, TEXAS RESOLUTION NO. 2023 - ______ A RESOLUTION OF THE CITY OF THE COLONY, TEXAS AUTHORIZING THE CITY MANAGER TO ACCEPT THE BID FROM SOLIDLINES FOR STRIPING AND TRAFFIC PAINTING OF VARIOUS STREETS; PROVIDING AN EFFECTIVE DATE. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS: Section 1. That the City Council of the City of The Colony, Texas hereby authorizes the City Manager to accept SolidLines bid in the amount of $100,000 from the Utility Fund Balance for the striping and traffic painting of various streets. Section 2. That the City Manager or his designee is authorized to accept the bid. Section 3. That this resolution shall take effect immediately from and after its passage. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS THIS THE 18TH DAY OF APRIL 2023. ______________________ Richard Boyer, Mayor City of The Colony, Texas ATTEST: ___________________________________ Tina Stewart, TRMC, CMC, City Secretary APPROVED AS TO FORM: ___________________________________ Jeffrey L. Moore, City Attorney 145 Agenda Item No:5.1 CITY COUNCIL Agenda Item Report Meeting Date: April 18, 2023 Submitted by: Robert Kotasek Submitting Department: Engineering Item Type: Resolution Agenda Section: Subject: Discuss and consider approving a resolution authorizing the City Manager to execute a Construction Services Contract in the amount of $2,355,676.00 with Aushill Construction, LLC for the Squires Drive Street Paving, Vance Street Paving and Vaden Street 8 Inch Waterline Extension Project. (Hartline) Suggested Action: Background: City Council approved funding for this project in both the 2021/2022 and 2022/2023 CIP Budget. The project includes extending the Vaden Street 8-inch dead-end water line to Taylor Street to provide a looped connection to assist in providing better water quality in this area. The water line will be installed within existing City owned right-of-way. For the street reconstruction portion of this project, Squires Drive from 5412 Squires Drive to Taylor Street and a 100 feet section of Vance Street will be reconstructed to the same width as existing with 6–inch reinforced concrete pavement. Concrete sidewalk and barrier free ramps will also be replaced. Various street panel replacements along Squires Drive from Taylor Street to Underwood Drive will also be performed with this project. Existing utilities and street lights will also be replaced, as needed. The project bids were opened on March 16 2023 and the low bidder was Aushill Construction, LLC. at a cost of $2,355,676.00. Birkhoff, Hendricks & Carter, L.L.P, the Project Design Engineer, received positive feedback from representatives that have previously worked with the contractor including the City of Dallas, Dallas County, City of Farmers Branch and City of Richardson. Birkhoff, Hendricks & Carter recommends approval of the contract with this company. With approval, the project is anticipated to start construction in June 2023 with an estimated completion in January 2024. Attachments: 146 Location Map Engineering Recommendation Letter. Certified Bid Tabulation Summary Financial_Summary (002).pdf Res. 2023-xxx Aushill Construction Contract.docx 147 Baker Fo x Ragan Tu r ne r S q u i r e s Nash Slay T a y l o r Paige Reed Rice Nor th Colony Gates Miller Tr ego Tr uit t Pruitt Perrin Carroll Longo AdamsWilcox Gibson Treese Roberts Pearce Northpointe Sherman Phelps Te r ry Russell Powers Bedford Crawfor d Walker Ashlock Sample Sagers Blair Oaks Rutledge Wagner Ramsey King A l l e n Doo le y Young Yager Poole John Yates Scott Pettit T y l e r Madison Mc a f ee V a d e n Wheeler Dunn Thompson Watkins Ward Kisor Morning Star Nation Shannon Blalock Underwood Mages T w i t t y Woodruff Paint er T u c k e r Independence Watson V a n c e Overland Bog ard Dee Cole Rearn Wampler Pilgrim S T A R L I N G Matson U s h e r Bentley Vanguard HIDALGO Foster A L C O V E KENNEDY C olu m bus Je n ni n g s M ayflo w er W oodlands Garrett Bradford Tucson Loving Paige µLocation Map Squires Drive Street Paving, Vance Street Paving and Vaden Street 8 Inch Waterline Extension Project Squires Drive Street Paving and 8 -inch Waterline Replacement Existing City Park Vaden Street 8-inch Waterline ExtensionVance Street Street Paving (100 Feet) 148 TBPE and LS Firm 526 Trusted Advisors TBPE and LS Firm 100318-00 J:\CLERICAL\Colony The\2021-163 Squires Waterline\Letters\K\Recommendation Letter.docx BIRKHOFF, HENDRICKS & CARTER, L.L.P. PROFESSIONAL ENGINEERS 11910 Greenville Ave., Suite 600 Dallas, Texas 75243 Phone (214) 361-7900 www.bhcllp.com JOHN W. BIRKHOFF, P.E. GARY C. HENDRICKS, P.E., R.P.L.S. JOE R. CARTER, P.E. ANDREW MATA, JR., P.E. DEREK B. CHANEY, P.E., R.P.L.S. CRAIG M. KERKHOFF, P.E. JUSTIN R. IVY, P.E. COOPER E. REINBOLD, P.E. April 6, 2023 Mr. Robert Kotasek City of The Colony Engineering Department 6800 Main Street The Colony, Texas 75056 Re: Squires Drive Paving & 8-inch Waterline Replacement and Vaden Street Paving & 8-inch Waterline Extension Dear Mr. Kotasek: We have checked the bids received at 2:00 p.m., Thursday, March 16, 2023, for the Squires Drive Paving & 8- inch Waterline Replacement and Vaden Street Paving & 8-inch Waterline Extension project. Seven (7) contractors submitted bids on this project, and we are enclosing one (1) copy of the Bid Summary and itemized Bid Tabulation for the City’s reference and files. Aushill Construction, LLC of Dallas, Texas submitted the low bid in the amount of $2,355,676.00. We have checked the references that Aushill Construction provided and found no irregularities with the Contractor from the references. We also reviewed the Contractor’s statement of qualifications and equipment list provided. It appears that Aushill Construction has successfully completed similar construction type projects in the City of Dallas, Dallas County, Farmers Branch, and Richardson, TX. The contractor’s references for municipal work provided overall positive feedback on the projects listed and completed. Based on our review of the low bidder’s references, statement of qualifications and performance record provided by the references, it is our opinion that Aushill Construction has the equipment and experience to properly pursue this project. We recommend the City accept the bid from Aushill Construction and award them a contract in the total amount bid of $2,355,676.00 for the construction of the Squires Drive Paving & 8- inch Waterline Replacement and Vaden Street Paving & 8-inch Waterline Extension project. We are available to discuss this project and our recommendation further at your convenience. Sincerely yours, Andrew Mata Jr., P.E. Enclosures 149 Contractor Total Amount Bid 1. Aushill Construction, LLC 2,355,676.00$ 2919 Commerce Street #700 Dallas, Texas 75226 2. Apple Pavement Services 2,478,091.25$ 14850 Montfort Suite 250 Dallas, Texas 75254 3. McMahon Contracting LP 2,816,916.66$ 3019 Roy Orr Blvd Grand Prairie, Texas 75050 4. XIT Paving and Construction Inc. 2,849,685.50$ 3934 South Highway 287 Waxahachie, Texas 75165 5. Urban Infraconstruction 2,992,033.00$ 526 North Britain Road Irving, Texas 75061 6. AXIS Contracting, Inc. 3,079,870.00$ P.O. Box 360715 Dallas, Texas 75336 7. DDM Construction Corporation 3,087,034.00$ 4006 Beltline Road Suite 230 Addison, Texas 75001 I certify that the above bids were received sealed and were publicly opened and read aloud at the time and place indicated and that this is a true and correct tabulation of all bids received for this project. Andrew Mata Jr., P.E. Bids Received at 2:00 P.M. Thursday, March 16, 2023 City of The Colony Squires Drive (Paving & 8-Inch Waterline), Vance Street (Paving) Vaden Street (8-Inch Waterline) BID SUMMARY Signature: March 29, 2023 J:\CLERICAL\Colony The\2021-163 Squires Waterline\Specs\Tech-Spec\P&BS-2 NEW.xlsx 150 FINANCIAL SUMMARY: Are budgeted funds available: Yes Amount budgeted/available: $2,200,000.00 (Squires Drive Residential Street Reconstruction) $ 600,000.00 (Squires Drive 8-inch Waterline Replacement) $ 50,000.00 (Vaden Street 8-inch Waterline Extension) Fund(s) (Name and number): Squires Drive Residential Street Reconstruction Fund 895-669-6670 Project Number 2348 Squires Drive 8-inch Waterline Replacement: Fund: 211-669-6422 Project number: 2276 Vaden Street 8-inch Waterline Extension: Fund: 211-661-6660 Project Number 2277 Source of Funds: 2021-2022 and 2022-2023 Capital Outlay Bond Proceeds Cost of recommended construction contract award: $ 2,355,676.00 Total estimated project cost: $ 187,070.00 Engineering Already authorized Yes No $ 2,355,676.00 Construction Already authorized Yes No $ 2,542,746.00 Total estimated costs 151 CITY OF THE COLONY, TEXAS RESOLUTION NO. 2023 - ________ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, AUTHORIZING THE CITY MANAGER TO EXECUTE A CONSTRUCTION SERVICES CONTRACT WITH AUSHILL CONSTRUCTION LLC FOR THE SQUIRES DRIVE STREET PAVING PROJECT; AND PROVIDING AN EFFECTIVE DATE. NOW,THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, THAT: Section 1.That the City Council of the City of The Colony, Texas has duly reviewed and considered the Construction Services Contract between the City of The Colony, Texas and Aushill Construction, LLC, for the Squires Drive street paving project, in the amount of $2,355,676.00 for such work. Section 2. That this contract amendment is found to be acceptable and in the best interest of the City and its citizens, and the City Manageris hereby authorized to execute the contract amendment on behalf of the City of The Colony, Texas, with the terms and conditions as stated therein Section 3.This resolution shall take effect immediately from and after its adoption and it is so resolved. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS THIS THE 18TH DAY OF APRIL 2023. _______________________________ ATTEST:Richard Boyer, Mayor City of The Colony, Texas _____ Tina Stewart, TRMC, CMC, City Secretary APPROVED AS TO FORM: ________ Jeffrey L. Moore, City Attorney 152 Agenda Item No:5.2 CITY COUNCIL Agenda Item Report Meeting Date: April 18, 2023 Submitted by: Tina Stewart Submitting Department: City Secretary Item Type: Resolution Agenda Section: Subject: Discuss and consider approving a resolution casting the city's vote for a nominee to serve as a member of the Board of Managers for the Denco Area 9-1-1 District. (Council) Suggested Action: Attachments: Nomination Letter 2023.pdf Resolution Defining Procedure for Appointment of Participating Municipalities' Representative to the District Board of Managers.pdf Res. 2023-xxx Denco 911 Board Nomination.doc 153 154 155 CITY OF THE COLONY, TEXAS RESOLUTION NO. 2023 – _______ A RESOLUTION APPOINTING ONE MEMBER TO THE BOARD OF MANAGERS OF THE DENCO AREA 9-1-1 DISTRICT WHEREAS,Section 772, Health and Safety Code, provides that twovoting members of the Board of Managers of an Emergency Communications District shall be appointed jointly by all cities and towns lying wholly or partly within the District. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS: SECTION 1.That the City of The Colony hereby votes for __________________as a member of the Board of Managers for the Denco Area 9-1-1 Emergency Communication District. SECTION 2.That this resolution shall become effective immediately upon its passage and approval. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, THIS THE 18 TH DAY OF APRIL 2032. Richard Boyer, Mayor City of The Colony, Texas ATTEST: Tina Stewart, TRMC, CMC, City Secretary APPROVED AS TO FORM: Jeffrey L. Moore, City Attorney 156 Agenda Item No:6.1 CITY COUNCIL Agenda Item Report Meeting Date: April 18, 2023 Submitted by: Kimberly Thompson Submitting Department: City Secretary Item Type: Discussion Agenda Section: Subject: A. Council shall convene into a closed executive session pursuant to Sections 551.072 and 551.087 of the Texas Government Code to deliberate regarding purchase, exchange, lease or value of real property and commercial or financial information the city has received from a business prospect(s), and to deliberate the offer of a financial or other incentive to a business prospect(s). Suggested Action: Attachments: 157 Agenda Item No:7.1 CITY COUNCIL Agenda Item Report Meeting Date: April 18, 2023 Submitted by: Kimberly Thompson Submitting Department: City Secretary Item Type: Discussion Agenda Section: Subject: A. Any action as a result of executive session regarding purchase, exchange, lease or value of real property and commercial or financial information the city has received from a business prospect(s), and the offer of a financial or other incentive to a business prospect(s). Suggested Action: Attachments: 158