HomeMy WebLinkAbout06/17/04 Library Board MINUTES OF THE LIBRARY BOARD
OF THE
CITY OF THE COLONY
June 17, 2004
A REGULAR SESSION of the Library Board of the City of The Colony, Texas, was called
to order by Chair Kruzich at 7:05 p.m.
Present:
Sandi Gehrke Place 1
Diana Kruzich Place 2
James Althaus Place 3
Jayme Skelton Place 5
Wayne Bullard Place 6
Joan Sveinsson Library Director
Jo Chantrill Library Secretary
Absent:
Lorraine Clark Place 4 (Personal)
Sue Parks Place 7 (Personal Business)
1. Citizens input.
None.
2. Consideration and approval of minutes of the board meeting held April 22, 2004.
The minutes were approved as presented.
3. Review of Library Policies
a. Discussion and consideration of revisions to the Materials Selection Policy.
As none of the members of the Board had any suggestions at this point for
revisions, it was agreed that Director Sveinsson would present a revised version for
consideration at the next meeting. The revised version would include re-
organization as suggested at previous meetings, along with updates of appendix
items and elimination of the section that is covered in the more current Policy on
Patron Confidentiality.
b. Discussion and consideration of recommended revisions to Circulation Policy
Appendix: Schedule of Charges.
Director Sveinsson presented the revisions recommended by the Library
Management Team. The final recommendations for revision are:
· Lost/ruined fees:
o Add Board Books at $5 with a $2 processing fee.
o Increase paperbacks from $5 to $7, retaining the $2 processing fee.
o Eliminate records (no longer in collection) and bookable videos (service is
no longer offered).
o Reduce Videocassettes from $20 to $15, retaining the $5 processing fee.
o Add DVD's at $20, with a $5 processing fee.
o Add Graphic Novels at $15, with a $5 processing fee.
o Increase Adult Fiction from $20 to $25, retaining the $5 processing fee.
o Increase hardbound Non-fiction from $22 to $27, retaining the $5
processing fee.
o Increase paperbound Non-fiction from $12 to $15, retaining the $5
processing fee.
· Other charges:
o Bookable videos: eliminate postage to return bookable videos and
eliminate bookable videos under list of charges for repairable damage
(service not longer offered).
o Repairable damage: eliminate NTLS items (service no longer offered).
Member Bullard moved to approve the revisions for Director Sveinsson to present to
city administration. Member Gehrke seconded the motion and the motion passed
unanimously.
c. Discussion and consideration of revisions to the Conference Room Policy.
It was agreed that no revisions to the Conference Room Policy were needed at this
time. Member Bullard moved that no changes be made; Member Skeleton
seconded the motion and the motion passed unanimously.
4. Library Director's Report:
a. Status report re.' operations
The April and May 2004 statistics were discussed.
Director Sveinsson has received some complaints from City Hall about the noise in
the lobby during the Summer Reading Club programs on Wednesdays. During the
first program, a group of parents had settled in the lobby waiting area for a lively
conversation; when apprised of the concern and invited to move their gathering into
the Library, they were quite accommodating. The next week, the noise level in the
lobby started to become unmanageable as patrons were waiting for the Library to
open; per the City Manager's request, Director Sveinsson then prepared signage
and a handout alerting library patrons of the concern - requesting they "help us be
good neighbors" by keeping the lobby environment one that is quiet and
businesslike. In addition, she made announcements over the PA system towards
the end of each program, requesting that parents and caregivers help their children
remember to use quiet voices when exiting the Library into the lobby; she also
stationed herself at the exit to deal with crowding at the exit. These efforts did have
some effect, although it will always be difficult to maintain adequate quiet with an
average of 140 program attendees and their parents and siblings - an approximate
total of 200 to 250 people -- all exiting the facility at the same time.
b. Status report re: Denton County Library Funding
The Denton County Library Advisory Board (DCLAB) had been asked by the
Commissioners Court to develop a reduced funding plan. The first proposed
reduction did not pass; subsequent proposals by members of the Commissioners
Court did not pass. DCLAB put forth another revision that did pass on May 25th.
Judge Horn reminded DCLAB that, although the proposal was finally accepted, the
allocation of funds to Denton County libraries could only be approved during the
budget process. There have been concerns regarding the impact on the County's
budget if the legislature approves a cap on property taxes. Judge Horn also
indicated that she would be seeking further reductions in the next budget year (FY
05-06).
The approved proposal includes eliminating matching funds for the four largest
cities (Carrollton, Denton, Flower Mound, and Lewisville), reducing matching funds
to dual county cities by half (Coppell, Frisco, and Piano) and using $1.10 per capita
for the 2004 population.
']'he Colony's allocation would have been $66,277 under the original DCLAB
proposal; under the final proposal, The Colony's allocation would be $58,644, a
reduction of $7,633. The Colony's 03-4 allocation was $63,526; the difference
between the 03-04 and 04-05 funding allocation will be $4,882 - if the final proposal
is funded in the County's budget process.
c. Status report re: grants
Two representatives from Sam's Club visited Director Sveinsson on June 2nd; they
were visiting the public libraries in their service area to offer applications for literacy
grants. Director Sveinsson completed the application during their visit. She
mentioned the Wal-Mart matching funds grant and the Sam's Club representatives
responded that, after they completed the literacy grant process, they would look into
the possibility of a matching funds grant.
d. Update re: Friends of the Library activities
The Friends General Fund revenue for FY 03-04 exceeded expenditures, so the
officers voted to fund the purchase of the additional board book browser for the
children's area.
The Used Book Sa~e held at Wal-Mart on June 5th was a great success, raising over
$940. The annual "All the Pancakes You Can Eat at McDonalds" fund-raiser held
that morning was also a great success, netting $108. Coupons offering one free
book with any purchase at the book sale were passed out to pancake breakfast
participants, as well as to customers at Wal-Mart and to library visitors; the coupons
increased traffic at the book sale. The stock of materials for the book sale was
increased greatly by the donation of 30 boxes of review copies given by the Dallas
Morning News; these donations were delivered two days prior to the sale. Staff
pitched in, led by Adult & Outreach Services Librarian Nancy Boykin, to sort these
materials and repack those destined for the sale. Wal-Mart has promised to match
up to $1,000 based on these fund-raisers.
To date, four Friends members have responded to the emailed request for
volunteers to assist on an on-going basis with sorting and packing donations.
Janet Sapp has volunteered to serve as Friends treasurer.
e. Long range planning:
No report.
The next meeting will be July 29th at 7:00 pm.
The meeting adjourned at 7:45 p.m.
Diana Kruzicl'~rhair"
hantdll, Secretary