Loading...
HomeMy WebLinkAbout10/17/02 Library Board MINUTES OF THE LIBRARY BOARD OF THE CITY OF THE COLONY October 17, 2002 A REGULAR SESSION of the Library Board of the City of The Colony, Texas, was called to order by Chair Gehrke at 7:00 p.m. Present: Sandi Gehrke Place 1 Diana Kruzich Place 2 James Althaus Place 3 Jayme Skelton Place 5 Wayne Bullard Place 6 Joan L Sveinsson Library Director Jo Chantrill Library Secretary Absent: Lorraine Clark Place 4 Personal Business Sue Parks Place 7 Business 1. Citizens input. None. 2. Consideration and approval of the minutes of the Board meeting held Aug 22, 2002. A correction was made to attendance list to show Wayne Bullard's Place number. The minutes were approved as corrected. 3. Discussion and consideration of proposed revision to the Circulation Policy, Section 11. 4.a. Videos not classified nonfiction: changing the loan period from (2) operating days to 1 week, and Section 11.4.f. All other circulating materials; changing the loan period from two (2) weeks to thr&e (3) weeks. Director Sveinsson and the members of the board discussed the proposed revision. Director Sveinsson noted that staff recommends the revision as the collection now has the depth and breadth to sustain the longer loan periods. Many area libraries that have been established longer had adopted longer loan periods several years ago; other entities that loan videos and DVD's have initiated longer loan periods, and, the longer loan period may help address another problem: the fact that the collection is outgrowing the shelving capacity of the current facility. The renewal period would still be the same as the loan period, with no change to the current limitations on renewals. Member Bullard moved to approve the recommended revision. Member Althaus seconded the motion and the motion passed unanimously. 4. Discussion and consideration of proposed revisions to the General Facility Rules eliminating the use of the Reference Desk phone by patrons and updating the location of the courtesy phone. Director Sveinsson advised that the courtesy phone formerly in the lobby was moved to the Utility and Inspections lobby, which is locked at 5:00 p.m. and therefore that courtesy phone is not available in the evenings nor on Saturdays. Consequently, a courtesy phone was put at the circulation desk for the public to use. Member Kruzich moved to approve the revision. Member Bullard seconded the motion and the motion passed unanimously. 5. Discussion and consideration of the proposed Reference Policy. Reference Librarian Cervantes prepared the proposed reference policy after researching similar policies of other public libraries. Member Althaus moved to adopt the proposed policy. Member Skelton seconded the motion and the motion passed unanimously. 6. Library Director's Report: a. Status report re: operations: Board members received copies of the Library's August and September status reports; Director Svei. nsson noted some of the key events included in the reports: Circulation Clerk Cary Herzig has received a Texas Education Grant to continue her studies at the University of North Texas for a Master's degree in Library and Information Sciences. With the approval of the additional 19-hour/week Circulation Clerk position for FY 2002-2003, the position was offered to, and accepted by, Karen McCuiston, who has served as a temporary Circulation Clerk during staff shortages for several years and who, at one time, was on the staff as a part:time library Page. The workstation furniture budgeted for FY 01-02 has been installed, creating additional workspade for staff and volunteers in Technical Services: A second installation for this area is planned for FY 02-03. Final reports for the Loan Star Libraries Grant have been submitted to the State Library; the award letter for the FY 2002-2003 grant has been received and the Plan of Action will be submitted to the State Library this month. Director Sveinsson and NTRLS System Representative Sue Parks attended the System Assembly and Awards Luncheon in Wichita Falls. Twenty students from The Education Center of Little Elm, ranging in age and ability from 6th-12th grade, toured the Library, were given training in the use of the WebOPAC, the Dewey Decimal System and in locating selected Internet sites, and practiced the skills learned via a library scavenger hunt; the lead teacher deemed the event a success, especially after observing students known to have poor reading skills becoming engrossed in books from the Library's collection. Twenty-one NTRLS-member youth services librarians attended a panel discussion hosted by the Library, that included the topic of "graphic novels", a new area of collection development for most public libraries; included on the panel was Support Services Clerk Gary Werchan, who researched and developed the selection list for The Colony's very popular initial graphic novel collection. The Library's third annual workshop for daycare teachers was attended by forty-two teachers from The Colony and surrounding areas; two hours of continuing education credit was offered via this storytelling workshop at which teachers learned how to capture the attention of preschoolers and make the most of familiar stories. b. Update re: Friends of the Library activities: A small, congenial group gathered at the Library on October 12th for the Friends potluck dinner and travel program; tasty treats from Trinidad were enjoyed along with Wayne and Erica Bullard's travel adventure stories. The kickoff for the annual Thanksgiving pie sale started October 15th. Donations of money and pecans are being accepted to help offset the cost of baking pies. The Friends officers will meet on November 6th and December 11th. ' The next book sale will be held on December 7th, as will the annual Photos with Santa event. c. Long range planning: The Library Management Team is developing a strategic plan for the department as part of a city-wide planning process. Due to scheduling conflicts, it was agreed to combine the November and December 2002 Library Board meetings. The combined meeting will be on December 5, 2002. The meeting adjourned at 8:10 p.m. Sandi Gehrke, Chair go Chantrill, ~ecr~t~ry '