HomeMy WebLinkAbout07/25/02 Library Board MINUTES Of THE LIBRARY BOARD
Of THE
CITY OF THE COLONY
July 25, 2002
A REGULAR SESSION of the Library Board of the City of The Colony, Texas, was called
to order by Vice Chair Skelton at 7:00 p.m.
Present:
Diana Kruzich Place 2
James Althaus Place 3
Lorraine Clark Place 4
Jayme Skelton Place 5
Wayne Bullard Place 6
Sue Parks Place 7
Joan L Sveinsson Library Director
Jo Chantrill Library Secretary
Absent:
Sandi Gehrke Place 3 Personal Business
1. Citizens input.
None.
2. Consideration and approval of the minutes of the Board meeting held May 23, 2002.
The minutes were approved as presented.
3. Library Director's Report:
a. Status report re: operations
The Summer Reading Club registration is going very well and the programs have
drawn large crowds, despite the lack of parking due to construction in the lot. In
order to manage Youth Services Librarian Snyder established a separate program
series for the larger day care groups to more effectively manage the limited space
and resources while involving a larger number of elementary school-age children in
the reading incentive program.
Denton County Commissioner Jacobs has recommended a rather drastic cut in
County library funding for the upcoming fiscal year by eliminating the $10,000
matching amount for each library and reducing the total per capita allotment by
$131,481. As Proposal Coordinator for the Denton County Library Advisory Board
(DCLAB), Director Sveinsson notified all the libraries, as well as local supporters,
that DCLAB would be presenting an appeal at today's Commissioners Court budget
work session and seeking support in the form of presence at the meeting or
communication with individual members of the Court. Member Parks attended the
work session, at which Director Sveinsson presented the appeal and responded to
questions. Commissioner Jacobs did respond to the concern that eliminating the
matching funds would have a drastic impact on the libraries, especially on the
smaller ones, by amending her proposed reduction to reinstate the matching funds
allocation - which brought $150,000 back into the funding. Other Commissioners
will be making their own proposals; the budget will be discussed again at the July
30th Commissioners Court meeting. DCLAB will continue to pursue the
reinstatement of the full funding proposal. Director Sveinsson and the other
members of DCLAB are encouraging citizens to make their concerns known
individually to the Commissioners. Locally, the reduction in County funding may
jeopardize the proposed addition of a 19 hour/week Circulation Clerk position.
Director Sveinsson has been asked to cut $3,000 from the department's City budget
proposal for the upcoming fiscal year. The activity enhancement for consulting
services to begin planning for the Five Star facility will not be included in the
preliminary budget, which means it is unlikely to be funded in the upcoming fiscal
year.
Technical Services Librarian Sanders is working with the IT department and the
Library's automation software vendor to prepare for installing the Summer 2002
update next month, which is expect to resolve the problems that have been
experienced with the modules, particularly with the web version of the catalog. The
module that provides access to the Library's catalog via the web is being totally
rewritten.
b. Status report re: Friends of the Library activities:
The next book sale will be Sept 7th and the following book sale will be Dec. 7, 2002.
The next newsletter will be published in August.
Director Sveinsson noted concern re: the impact of the Thanksgiving Pie sale on
those who did the baking in the past; all the bakers were asked to bake 10 or more
pies last year. Unless more volunteer bakers were recruited, Director Sveinsson
was reluctant to see the sale continue. Member Kruzich presented a strong case for
continuing this traditional event; several members of the Board volunteered, so the
sale is on!
A fall social event is being considered, but no definite plans have been made.
c. Long range planning:
If no funding is approved for consulting services for the upcoming fiscal year, the
planning for the Five Star facility will be postponed for a year.
The next meeting will be on August 22nd.
The meeting adjourned at 7:48. ~__~(,~L.<~.~x~.,~ ~,~
Jar~e Sl~ton, Vic"~Chair
J~ Chantrill, Secretary __