HomeMy WebLinkAbout05/23/02 Library Board MINUTES OF THE LIBRARY BOARD
OF THE
CITY OF THE COLONY
May 23, 2002
A REGULAR SESSION of the Library Board of the City of The Colony, Texas, was called
to order by Chair Gehrke at 7:10 p.m.
Present:
Sandi Gehrke Place 1
Diana Kruzich Place 2
Lorraine Clark Place 4
Jamie Skelton Place 5
Sue Parks Place 7
Joan L Sveinsson Library Director
Jo Chantrill Library Secretary
Absent:
JamesAIthaus Place 3 Business
Wayne Bullard Place 6 Business
1. Citizens input.
None.
2. Consideration and approval of the minutes of the Board meeting held February 28,
2002.
The minutes were approved as presented.
3. Discussion and consideration of summer meeting schedule.
The members agreed to cancel the June meeting. Director Sveinsson will be out of the
office June 13th- June 19th, attending the ALA Conference in Atlanta, Georgia.
Director Sveinsson will also be out of the office the week of June 24t~ for vacation.
The next two Board meetings will be July 25th and August 22"d.
4. Library Director's Report:
a. Status report re: operations
The Summer Reading Club kickoff will be on May 30th.
Director Sveinsson will be meeting with the Finance Director and Assistant City
Manager on May 31st to review the department's submitted budget. The Library's
budget proposal includes new personnel requests for one 19-hour/week Circulation
Clerk, a 25-hour/week Youth Services Library Assistant, and a 25~hour/week
Technical Services Library Assistant. The proposal also includes a request for
funding for consulting services to begin planning for the Five Star facility.
Director Sveinsson attended training presented by City Manager Cheatham in which
the results of the citizen and employee surveys were reviewed. The directors,
superintendents, and managers in attendance discussed ways of improving City
services. Initial training regarding performance measures was presented, with
additional planning on this topic planned for the future.
Director Sveinsson and NTRLS System Representative Parks attended the Spring
NTRLS Assembly. The members voted to have three meetings a year instead of
two. Consultant Lou Wetherbee presented a summary of the System's long-range
plan, including potential methods of improving services to member libraries. In
demonstrating online services provided by other library systems, it was noted that
some libraries are now placing a donation button on their home pages to enable
donors to make monetary donations electronically; in some cases, the button is
linked to a service (such as networkforgood.org) that collects and transmits the
donations to the recipient library (or Friends group). Virtual reference services were
also discussed; locally, Irving, Carrollton, and North Richland Hills have combined
efforts on a virtual reference project (www.answerzone.or.q).
The Loan Star Libraries Grant contract was approved by City Council at the May 6,
2002 meeting. The contract was sent to the State Library for signature and the City
has received the signed copy. As soon as the grant funds have been deposited in
the City's account, staff can begin implementing the grant plan of action.
b. Status report re: Friends of the Library activities.
The annual McDonalds "All the Pancakes You Can Eat" fundraiser will be Saturday,
June 1st from 7:00 - 10:00 a.m. The book sale will be the same day, from 10 a.m. -
4 p.m. in the Multipurpose Room.
c. Long range planning:
A request for funding for consulting services to begin planning for the Five Star
facility was included in the department's budget proposal.
The meeting adjourned at 8:00 p.m.
Sandi Gehrke, Chair
J(~ Chantrill, Secretary