HomeMy WebLinkAbout12/13/01 Library Board MINUTES OF THE LIBRARY BOARD
OF THE
CITY OF THE COLONY
December 13, 2001
A REGULAR SESSION of the Library Board of the City of The Colony, Texas, was called
to order by Vice Chair Clark at 7:04 p.m.
Present:
Sandi Gehrke Place 1
Lorraine Clark Place 4
Jamie Skelton Place 5
Wayne Bullard Place 6
Joan L Sveinsson Library Director
Jo Chantrill Library Secretary
Absent:
Diana Kruzich Place 2 (Personal)
James Althaus Place 3 Arrival: 7:24 p.m.
Sue Parks Place 7 (Personal)
1. Citizens input.
None.
2. Consideration and approval of the minutes of the Board meeting held November 1,
2001.
The minutes were approved as presented.
3. Discussion and consideration of proposed revision to Internet Access Policy. Director
Sveinsson requested that this item be tabled for a future agenda Member Bullard moved
to table this discussion and Member Skelton second it. The move passed unanimously.
4. Library Director's Report:
a. Status report re: grant projects.
No report.
b. Status report re: operations.
Gary Werchan has joined the staff as the second Support Services Clerk. Gary
took early retirement and has since been volunteering, and serving on the Board,
for the Frisco Public Library; he is also active in the Frisco Friends of the Library.
Gary is entering the University of NoAh Texas in January to begin work toward his
Masters degree in Library and Information Science.
Circulation Clerk Cary Herzig will also begin classes in January to work toward her
Masters Degree in Library and Information Science.
A temporary clerk has been hired for 50 hours to help Technical Services get
caught up with the cataloging backlog. Technical Services Librarian Sanders has
had to devote many additional hours to troubleshooting and maintenance of the
automation software.
The Poetry program is being broadened into a cultural program series starting in
January and will be moved to the 2nd Thursday of the month, (except for February
when it will be moved to February 21st). In January, the program will be on Quilting;
in February, it will be a dramatic monologue with Catherine Whiteman portraying
Sojourner Truth; in March, The Colony High School Choir will perform; and in April,
National Poetry Month will be celebrated with an open microphone poetry reading
program.
Director Sveinsson has discussed the future main Library facility, to be at the Five
Star Complex, with Parks & Recreation Director Nelson. The space allotted to the
Library will necessitate that the facility be two-story to provide the needed size; the
space would only allow approximately 35,000 sq. ft. for a single-story structure,
which would not meet the requirements for the projected build-out service
population. The space available for the structure has been further impacted by the
need to make the water feature larger than originally planned due to the need for
additional capacity for drainage. A two-story facility will require additional
engineering and features; it must be structurally able to bear the additional load that
book stacks carry, as well as have an elevator and stairwells. Director Sveinsson is
recommending that an experienced library building consultant be involved with
throughout the entire project to ensure that the final product is well designed and
constructed to meet the current and future needs of the community. She will
include in her budget request for next fiscal year consulting funds to begin the
planning process.
c. Status report re: Friends of the Library activities.
The Photos and Stories with Santa and Mrs. Claus was very successful, with an
increase in the number of participants. Using the Library's digital camera and photo
printer was a learning experience and ideas have been generating for improving
and streamlining the process for next year's project.
The book sale and the pie sale were also very successful.
Sandi Gehrke is now serving as Vice-President, Ways & Means, of F.O.T.C.P.L.
The next book sale will be on March 2na.
d. Long range planning:
No report.
Director Sveinsson noted the following upcoming events: January 24th: next Library Board meeting.
The TLA Conference will be held in Dallas this April. The Library will close on
Thursday, April 25th for an In-Service Day during which all staff will be able to attend
the Conference.
The meeting adjourned at 7:35 p.m.
Lorraine Clark, Vice-Chair __
~_,~ Chantrill Secretary