HomeMy WebLinkAbout2021 0406Agenda Item No:1.5
CITY COUNCIL Agenda Item Report
Meeting Date: April 6, 2021
Submitted by: Tina Stewart
Submitting Department: City Secretary
Item Type: Proclamation
Agenda Section:
Subject:
Proclamation of appreciation for city workers in support of the winter storm of 2021. (Council)
Suggested Action:
Attachments:
2021 Storm Proclamation.docx
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MAYORAL PROCLAMATION
Whereas, On February 10th, 2021 all City departments started planning for winter storm URI [THE STORM EVENT] that was expected from February 13
th-
19th, 2021; and
Whereas, On February 12th, the storm event started reducing regional and national temperatures that affected all public systems of the southwest areas
of the United States; and
Whereas, These lowered temperatures required wastewater staff to implement innovative procedures to keep their systems operational to include the
suspending of sludge hauling operations; warming tarps, and forced-air inductors to keep the system operational; and
Whereas, on February 15th, 2012 ERCOT began rolling outages affecting all electric customers, leaving over multiple-millions of major facilities and Texas
citizens without power; and
Whereas; From February 15th to February 19th, 2021 City staff coordinated with Horizons Church staff, members, and volunteers as well as The Colony
Next Steps to prepare and staff a warming station for any resident of The Colony seeking temporary shelter due to that loss of power; and
Whereas; During this timeframe, multiple donations of food, blankets, water and other vital supplies were donated to the Horizons Church warming
station from across the community; and
Whereas, On February 16th, 2021 Dallas Water Utility (DWU) experienced a loss in service to their customers requiring cities to use alternative resources
for their water. This action required the City of The Colony to utilize their own supplemental water sources; and
Whereas, The City of The Colony has four (4) water wells for such disruption in service planned and built to be operational by the City Council in the past
fifteen (15) years; and
Whereas, Said wells were frozen due to the weather; and service staff worked tirelessly and throughout the night in below freezing temperatures to start
the secondary wells and ensure residents’ water supply was uninterrupted with clean, safe water for all needs to include cleaning and cooking; and
Whereas, All employees and councilmembers gave up work and personal forced air heaters to provide the necessary equipment to heat the water
production facilities and maintain operation of the proper supply of clean water to the citizens of The Colony; and
Whereas, The City of The Colony never lost service of potable water to the citizens of the community throughout the entire weather event; and
Whereas, during the storm event, Public Works staff worked tirelessly throughout the 150 hour local storm cycle to provide vehicle assistance, road
clearing operations, and sanding applications to provide safe travel for all citizens and travelers in their area of responsibility; and
Whereas, throughout the timeline of operations, the City of The Colony Animal Shelter continued to operate and assisted in the rescue of numerous
animals from surrounding shelters outside of the region, resulting in over 80 animals either re-homed, rescued, adopted or otherwise kept alive during this
period; and
Whereas, Public Safety Dispatch had a 228% increase in Fire Department related calls for service. Public Safety dispatch handled all calls with the upmost
compassion and professionalism showing a true sense of community in the City’s dire time of need and at a time when services were tasked at maximum
capability; and
Whereas, Police Patrol officers checked door-to-door on all senior living apartment complex residents, delivered needed medicine to the residents,
arranged for food delivery for those without groceries and assisted those without power in the basic necessities while continuing to answer all calls for service
in a timely fashion; and
Whereas, The Colony Fire Department responded to fires, flooding, and continual public assistance calls. During this period, the members of The Colony
Fire Department rescued a firefighter who fell through a floor, overcame frozen hydrants and hose lines while fighting multiple building fires, provided oxygen
support to citizens dependent on oxygen, and located and turned off water to hundreds of buildings, minimizing personal property damage while ensuring
the safety of the inhabitants therein; and
Whereas, the Parks Department employees worked extended days, breaking thick ice on the outdoor pool while simultaneously monitoring flow rates and
making adjustments to prevent major damage to expensive infrastructure. As the thaw started, Maintenance Staff responded quickly to repair over a dozen
broken pipes so that aquatic programs were able to start back smoothly; and
Whereas, the Parks Maintenance team initiated the removal of snow and ice from sidewalks and parking lots to ensure safe usage for citizens and City
employees alike; and
Whereas, the Community Center Staff kept in constant contact with our seniors throughout the storm to provide support and ensure everyone was safe.
NOW, THEREFORE, I, Joe McCourry, Mayor of the City of The Colony, Texas, and on behalf of the City of The Colony City
Council wish to express appreciation to all city employees on this occasion for their rapid and successful storm response. In doing so, I extend
our best wishes for the future and a continued success for the operations of this fine city and its citizens.
SIGNED AND SEALED this 6th Day of April, 2021.
____________________________________
Joe McCourry, Mayor
City of The Colony
ATTEST:
____________________________________
Tina Stewart, City Secretary
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Agenda Item No:1.6
CITY COUNCIL Agenda Item Report
Meeting Date: April 6, 2021
Submitted by: Mayra Sullivan
Submitting Department: City Secretary
Item Type: Miscellaneous
Agenda Section:
Subject:
Items of Community Interest
Suggested Action:
Attachments:
6
Agenda Item No:1.7
CITY COUNCIL Agenda Item Report
Meeting Date: April 6, 2021
Submitted by: Lindsey Stansell
Submitting Department: Parks & Recreation
Item Type: Announcement
Agenda Section:
Subject:
Receive presentation from Parks and Recreation regarding upcoming events and activities. (Stansell)
Suggested Action:
Attachments:
7
Agenda Item No:3.1
CITY COUNCIL Agenda Item Report
Meeting Date: April 6, 2021
Submitted by: Tina Stewart
Submitting Department: City Secretary
Item Type: Expenditures
Agenda Section:
Subject:
Discuss Public Information Requests Quarterly Report as presented for Council review. (Council)
Suggested Action:
Attachments:
PIR Quarterly Reports.pdf
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Request # Date Rec'd Date Due Date Closed Name of Requestor Rec'd via Document Requested Department Responsible Notes Fee 2101‐01 12/31/20201/15/20211/4/2021 Kenny Wilson O Fire Report FD2101‐02 1/4/20211/19/20211/5/2021 Cheri Platt O Code Violations CI2101‐03 1/4/20211/19/20211/5/2021 Chris Parrott O Permit Information Cust Svcs2101‐04 1/4/20211/19/20211/5/2021 Carole Bartholomew O Permit Information Cust Svcs2101‐05 1/4/20211/19/20211/5/2021 David Whited O Occupancy Information Cust Svcs2101‐06 1/4/20211/19/20211/4/2021 Leslie Rodriguez E DSC List MC2101‐07 1/4/20211/19/20211/5/2021 Jean Woolf O Permit Information Cust Svcs2101‐08 1/4/20211/19/20211/4/2021 Arturo Torres Nava O Ticket Payment MC2101‐09 1/4/20211/19/20211/4/2021 Paige Grass O DSC List MC2101‐10 1/5/20211/20/20211/5/2021 Matthew Berry O Code Violations CI2101‐11 1/5/20211/20/20211/5/2021 David Whited O Occupancy Information Cust Svcs2101‐12 1/5/20211/20/20211/5/2021 Gracie Dela Cruz O Fire Report FD2101‐13 1/6/20211/21/20211/6/2021 Suma Sureshchandra O Permit Information Cust Svcs2101‐14 1/6/2021 1/21/2021 1/6/2021 Construction Monitor O Permit Information Cust Svcs2101‐15 1/6/2021 1/21/2021 1/6/2021 Joshua Tyler E DDS Report MC2101‐16 1/6/2021 1/21/2021 1/7/2021 Jay Cardenas O CO Information Cust Svcs9
2101‐17 1/6/2021 1/21/2021 1/7/2021 Isaac Stallworth E Code ViolationsCI2101‐18 1/6/2021 1/21/2021 1/6/2021 Isaac Stallworth E Code Violations (Vacant Lots) CI2101‐19 1/6/2021 1/21/2021 1/7/2021 Elsa Wagner O HR Information HR2101‐20 1/7/2021 1/22/2021 1/8/2021 Buildzoom E Permit Information Cust Svcs2101‐21 1/7/2021 1/22/2021 1/7/2021 Robin Davis O Permit Information Cust Svcs2101‐22 1/7/2021 1/22/2021 1/7/2021 Glenn Winningham O DSC List MC2101‐23 1/11/2021 1/25/2021 1/15/2021 Leah Fowler O Ordinance CSO2101‐24 1/11/2021 1/25/2021 1/12/2021 Shannell Lake O Permit Information Cust Svcs2101‐25 1/11/2021 1/25/2021 1/15/2021 Sandra Nesbitt O Fire Report FD2101‐26 1/12/2021 1/26/2021 1/15/2021 Veronica Flores O Fire Report FD2101‐27 1/12/2021 1/26/2021 3/11/2021 Veronica Flores O Water Shut‐Off List Cust SvcsNo response to 30 Day Letter. Sent 01/12/2021.2101‐28 1/12/2021 1/26/2021 1/12/2021 Construction Monitor O Permit Information Cust Svcs2101‐29 1/12/2021 1/26/2021 1/12/2021 Jarom Tyler Anguiano O Police Records MC2101‐30 1/12/2021 1/26/2021 1/12/2021 Carrie Daughterty O Police Records HR2101‐31 1/13/2021 1/27/2021 1/15/2021 Tyler Hood O Fire Report FD2101‐32 1/13/2021 1/27/2021 1/13/2021 VeEtta Thomas O Permit Information Cust Svcs2101‐33 1/13/2021 1/27/2021 1/13/2021 Nelja Holmquist O Permit Information Cust Svcs
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2101‐34 1/13/2021 1/27/2021 1/15/2021 James Erhart O Fire Report FD2101‐35 1/14/2021 1/28/2021 1/15/2021 Ryan Autery O Permit Information Cust Svcs2101‐36 1/14/2021 1/28/2021 1/15/2021 Richard Kuether O Permit Information cust Svcs2101‐371/14/2021 1/28/2021 1/25/2021Hal Kurkowski O Permit InformationCust Svcs / Eng2101‐381/14/2021 1/28/2021 1/27/2021Taryn Flink O Permit InformationCust Serv/plan/Eng/ CI, FD2101‐391/15/2021 1/29/2021 1/15/2021Jill Barrett E Fire Report FD2101‐401/15/2021 1/19/2021 1/15/2021 Jill BarrettE Fire Report FD2101‐411/15/2021 1/19/2021 1/15/2021Jill Barrett E Fire Report FD2101‐421/19/2021 2/2/2021 1/26/2021Jan Duron O Fire Damaged Properties FD2101‐431/19/2021 2/2/2021 1/21/2021Braden Mineer O Permit Information Cust Svcs2101‐441/19/2021 2/2/2021 2/19/2021Chendara Tiraphatna O Water Shut‐Off List Cust SvcsNo response to 30 Day Letter. Sent 01/19/2021.2101‐451/19/2021 2/2/2021 1/19/2021Carmen Lemus O Certified Records PD/MCProvided directly via MC/PD service window.2101‐461/19/2021 2/2/2021 2/2/2021Jamie Christensen (TX HHS) O Welfare InvestigationCust Svcs/CI/PD/MC2101‐471/19/2021 2/2/2021 1/27/2021Freba Khan P Environmental AssessmentBldg Insp/Cust Svcs/CI/EN/F2101‐481/21/2021 2/4/2021 1/26/2021Brian Gilmore O Fire Report FD2101‐491/21/2021 2/4/2021 1/21/2021Khoja Riazuddin O Engineering Permits Eng2101‐501/21/2021 2/4/2021 1/22/2021Chendara Tiraphatna O Code Compliance Citations CI
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2101‐511/22/2021 2/5/2021 2/5/2021Sarah Farwell O Police Records PD2101‐521/25/2021 2/8/2021 2/11/2021Emily O'Toole O Council Information CSOSent email to Requestor 2/4 and 2/11 to retrieve disk2101‐531/25/2021 2/8/2021 1/25/2021Anthony Ryan O HR Information HR2101‐541/25/2021 2/8/2021 1/25/2021Hugh Randolph E Code Violations CI2101‐551/25/2021 2/8/2021 1/26/2021Michael Brady O Fire Report FD2101‐561/25/2021 2/8/2021 2/4/2021Julia St Andre O Police Records PD, MC2101‐571/25/2021 2/8/2021 3/11/2021Faith Evans O Water Shut‐Off List Cust Serv.No response to 30 Day Letter. Sent 01/25/2021.2101‐581/25/2021 2/8/2021 1/25/2021Faith Evans O Vacant Property List CI2101‐591/25/2021 2/8/2021 1/25/2021Faith Evans O Substandard Properties CI2101‐601/25/2021 2/8/2021 1/26/2021Amy Cahoone O Fire Report FD2101‐611/25/2021 2/8/2021 1/25/2021Faith Evans O Code Violations CI2101‐621/25/2021 2/8/2021 2/22/2021Sammy Rangwala O Water Shut‐Off List Cust Serv01/25/2021 ‐ Sent 30 day letter Payment received 02/17. 27.00$ 2101‐631/25/2021 2/8/2021 1/26/2021Sammy Rangwala O Code Violations CI2101‐641/25/2021 2/8/2021 1/26/2021Sammy Rangwala O Fire Report FD2101‐65 1/25/2021 2/8/2021 1/27/2021Sammy Rangwala O Garage Sale Permits Cust Serv2101‐661/25/2021 2/8/2021 1/25/2021Sammy Rangwala O Rental Property List CI2101‐671/25/2021 2/8/2021 1/26/2021Sandra Nesbitt O Fire Report FD
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2101‐681/26/2021 2/9/2021 1/28/2021Construction Monitor O Permit Information Cust Serv2101‐691/26/2021 2/9/2021 1/29/2021Craig Zuczek O Maintenance Contract CSO2101‐701/26/2021 2/9/2021 2/9/2021Ross MacNames O Environmental AssessmentPlng, Cust Serv, Bldg, FD, Eng2101‐711/26/2021 2/9/2021 1/26/2021Sarai Cesar O Medical Records FD2101‐721/26/2021 2/9/2021 1/26/2021Glady's Escamilla O Police Records PD2101‐731/27/2021 2/10/2021 2/2/2021Beau Burkett E Permit Information Cust Serv2101‐741/27/2021 2/10/2021 2/1/2021Ryan Lopez OPolice RecordsPD2101‐751/27/2021 2/10/2021 1/27/2021Chris Parrott O Permit Information Cust Serv2101‐761/28/2021 2/11/2021 1/28/2021James Schnefke O Soil Report Eng2101‐771/28/2021 2/11/2021 2/9/2021Mari Gallegos O Bid Information CSO2101‐781/28/2021 2/11/2021 2/1/2021Jean Woolf O Permit Information Cust Serv2101‐791/28/2021 2/11/2021 1/29/2021Samuel Schildgen O Code Violations CI2101‐801/28/2021 2/12/2021 2/10/2021Curt Eley E Zoning Information Planning2101‐811/28/2021 2/12/2021 1/29/2021Jordan Aubrey O Code Violations CI2101‐821/29/2021 2/12/2021 2/2/2021Carmen Lemus P Certified Records MCKEYRequest No.: Month, Date, sequential numberManner Received: P = In Person, E = Email, F = Fax, M = Mail, O = OnlineYellow: Requests Pending >10 days (See Notes)Blue: Request completed after 10 business days
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Request # Date Rec'd Date Due Date Closed Name of Requestor Rec'd via Document Requested Department Responsible Notes Fee 2102‐01 2/1/2021 2/16/2021 3/11/2021 Veleza de Vera O Water Shut‐offNo response to 30 Day Letter. Sent 02/01/2021.2102‐02 2/1/2021 2/16/2021 3/11/2021 Veleza de Vera O Water Shut‐off, Code Violations, Substandard Cust Serv, CINo response to 30 Day Letter. Sent 02/01/2021.2102‐03 2/1/2021 2/16/2021 2/1/2021 Katherine Garcia O Code ViolationsCI2102‐04 2/1/2021 2/16/2021 2/3/2021Katherine GarciaO Fire Report FD2102‐05 2/1/2021 2/16/2021 3/11/2021 Katherine Garcia O Water Shut‐Off Cust Serv No response to 30 Day Letter. Sent 02/01/2021.2102‐06 2/1/2021 2/18/2021 2/2/2021 Monica Ibarra O Police Records PDAsked M Cooper for additional Info. Sent additonal info 2/18/2021.2102‐07 2/1/2021 2/16/2021 2/1/2021 Carole Bartholomew O Permit Information Cust Serv.2102‐08 2/1/2021 2/16/2021 2/1/2021 Leslie Rodriguez E DSC List MC2102‐09 2/1/2021 2/16/2021 2/1/2021 Kaeci Story P Inspection Results Cust Serv2102‐10 2/1/2021 2/16/2021 2/1/2021 Kaeci Story P Inspection Results Cust Serv2102‐11 2/1/2021 2/16/2021 2/1/2021 Paige Grass O DSC List MC2102‐12 2/1/2021 2/16/2021 2/1/2021 Enrique Ruiz O Water Consumption Cust Serv2102‐13 2/1/2021 2/16/2021 3/11/2021 Orion Grove O Water Shut‐Off Cust ServNo response to 30 Day Letter. Sent 02/01/2021.2102‐14 2/1/2021 2/16/2021 3/11/2021 Amber Couron O Water Shut‐Off Cust ServNo response to 30 Day Letter. Sent 02/01/2021.2102‐15 2/1/2021 2/16/2021 2/1/2021 Matt Berry O Code Violations CI2102‐16 2/2/2021 2/17/2021 2/9/2021 Jan Duron O Fire Report FD2102‐17 2/2/2021 2/17/2021 2/2/2021 Braden Mineer O Permit Information Cust Serv2102‐18 2/2/2021 2/17/2021 2/3/2021 Seth Oswald E Permit InformationCust Serv, Planning2102‐19 2/2/2021 2/17/2021 2/5/2021 Brendon Moore O Water & Storm Drain Records Cust Srvc, Eng
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2102‐20 2/2/2021 2/17/2021 2/26/2021 Rhejane Barrera E Code & Fire ViolationsCust Srvc, CI, FD2/18‐Sent requestor email, need more time to fulfill. 2102‐21 2/3/2021 2/18/2021 2/3/2021 Trent Forbes O Police Records PD2102‐22 2/3/2021 2/18/2021 2/3/2021 Suma Sureshchandra O Permit Information Cust Serv2102‐23 2/3/2021 2/18/2021 2/9/2021 Wayne Dozier O Permit InformationCust Serv. Bldg/ Planning2102‐24 2/3/2021 2/18/2021 2/3/2021 Josh Tyler E DSC List MC2102‐25 2/3/2021 2/18/2021 2/5/2021 Ryan Autery O Permit Information Cust Serv2102‐26 2/3/2021 2/18/2021 3/3/2021 Jan Duron O Water Shut‐Off Cust ServNo response to 30 Day Letter. Sent 02/03/2021.2102‐27 2/3/2021 2/18/2021 2/24/2021 Xiomara Jimenez O Police RecordsPDSent requestor email, need more time to fulfill. 2/18/20212102‐28 2/4/2021 2/19/2021 2/4/2021 Davis/Robin HBW Inc O Permit Information Cust Serv2102‐29 2/8/2021 2/23/2021 2/23/2021 Thomas Banas O Police Records PD2102‐30 2/8/2021 2/23/2021 2/9/2021 Gracie Dela Cruz O Fire Damaged Report FD2102‐31 2/8/2021 2/23/2021 2/9/2021 Carl Jahn E Solicit Permit Information Cust Svcs2102‐32 2/8/2021 2/23/2021 2/8/2021 Terri Irwin O 2020 Water/Trash Breakdown Cust Svcs2102‐33 2/8/2021 2/23/2021 2/9/2021 Sandra Nesbitt O Fire Damaged Report FD2102‐34 2/9/2021 2/24/2021 2/10/2021 Braden Mineer O Permit Information Cust Serv2102‐35 2/10/2021 2/25/2021 2/10/2021 Isaac Stallworth E Code Violations, Substandard, Vacant CI2102‐36 2/10/2021 2/25/2021 2/10/2021 Isaac Stallworth E Vacant Property List CI2102‐37 2/10/2021 2/25/2021 2/10/2021 Janine Rugas E Permit Information Cust Serv2102‐38 2/10/2021 2/25/2021 2/22/2021 Chris Parrott O Permit Information Cust Serv2102‐39 2/10/2021 2/25/2021 2/10/2021 Glenn Winningham O DSC List MC
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2102‐40 2/10/2021 2/25/2021 2/10/2021 Kylie DedwylderNicole Roemer OPI Dismissal Documentation MC2102‐41 2/10/2021 2/25/2021 2/18/2021 Nicole Roemer O Waste water contract CSO2102‐42 2/10/2021 2/25/2021 2/11/2021 Nicole Petrick E Judgement Records MC2102‐43 2/16/2021 3/2/2021 2/22/2021 Braden Mineer O Permit Information Cust Serv2102‐44 2/16/2021 3/2/2021 3/1/2021 Stephanie Schreiner E Employee records HR, Finance 2102‐45 2/18/2021 3/4/2021 2/22/2021 Jan Duron E Fire Report FD2102‐46 2/22/2021 3/8/2021 2/22/2021 Kelly Bogard E Fire Report FD2102‐47 2/22/2021 3/8/2021 2/22/2021 Chris Roark E Fire Data Request FD2102‐48 2/22/2021 3/8/2021 2/22/2021 Jared Derusha E Building Code Information Cust Serv2102‐49 2/22/2021 3/8/2021 3/11/2021 Valeza De Vera O Water Shutoff Cust Serv 2/22/2021 ‐ SENT 30 DAY LETTER $27.00 Paid on 3/10 2102‐50 2/22/2021 3/8/2021 2/22/2021 Jamie Streb E Fire Report FD2102‐51 2/22/2021 3/8/2021 2/26/2021 Sandra Nesbitt O Fire Report FD2102‐52 2/22/2021 3/8/2021 2/22/2021 Katlyn Scott O Court and PD records PD2102‐53 2/22/2021 3/8/2021 2/23/2021 Jean Woolf O Permit Information Cust Serv2102‐54 2/23/2021 3/9/2021 2/23/2021 Construction Monitor O Permit Information Cust Serv2102‐55 2/23/2021 3/9/2021 2/24/2021 Douglas Bartek O Permit Information Cust Serv2102‐56 2/24/2021 3/10/2021 2/24/2021 Yan Zacha O Court Records MC2102‐57 2/25/2021 3/11/2021 3/4/2021 Jessica E Police Dept. Video Footage PD2102‐58 2/25/2021 3/11/2021 3/25/2021 Sammy Rangwala O Water Shut‐OffCust ServNo response to 30 Day Letter. Sent 02/25/2021.2102‐59 2/25/2021 3/11/2021 2/26/2021 Sammy Rangwala O Weed/ Tall Grass Violations CI
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2102‐60 2/25/2021 3/11/2021 2/26/2021 Sammy Rangwala O Fire Report FD2102‐61 2/25/2021 3/11/2021 2/26/2021 Sammy Rangwala O Garage Sale Report Cust Serv2102‐62 2/25/2021 3/11/2021 2/25/2021 Sammy Rangwala O Rental Properties CI City does not keep a list of Rentals. 2102‐63 2/25/2021 3/11/2021 2/26/2021 Faith Evans O Fire Report FD2102‐64 2/25/2021 3/11/2021 2/26/2021 Faith Evans O Water Shut‐off Cust Serv 2/25/2021 ‐ SENT 30 DAY LETTER2102‐65 2/25/2021 3/11/2021 2/26/2021 Faith Evans O High Grass, Code Violations CI2102‐66 2/25/2021 3/11/2021 2/26/2021 Faith Evans O Substandard Structures/ Nuisance CI2102‐67 2/25/2021 3/11/2021 3/8/2021 Melanie Russell O Police RecordsPD2102‐68 2/25/2021 3/12/2021 3/1/2021 Hallie Waller O Permit Information Cust, Eng,2102‐69 2/26/2021 3/12/2021 4/1/2021 Megan Massey O Water shutoffNo response to 30 Day Letter. Sent 03/01/2021.KEYRequest No.: Month, Date, sequential numberManner Received: P = In Person, E = Email, F = Fax, M = Mail, O = OnlineYellow: Requests Pending >10 days (See Notes)Blue: Request completed after 10 business days
17
Request # Date Rec'd Date Due Date Closed Name of Requestor Rec'd via Document Requested Department Responsible Notes Fee 2103‐01 3/1/20213/15/20214/1/2021 Tiger Butler O Water Shut‐off Cust ServNo response to 30 Day Letter. Sent 03/01/2021.2103‐02 3/1/20213/15/20213/1/2021 Ritesh Shah OVacant, Condemed Homes, Fire Report,Water Disconnect Cust Serv, CI, FD2103‐03 3/1/20213/15/20213/10/2021 Abbi Crowe O Animal Statistics Animal Control2103‐04 3/1/20213/15/20213/1/2021 Leslie Rodriguez O DSC List MC2103‐05 3/1/20213/15/20213/1/2021 Jack Geren O Fire Report FD2103‐06 3/1/20213/15/20213/1/2021 Carole Bartholomew O Permit Information Cust Serv2103‐07 3/1/20213/15/20214/1/2021 Kristin Moore O Water Shut‐off Cust ServNo response to 30 Day Letter. Sent 03/01/2021.2103‐08 3/1/20213/15/20213/1/2021 Dave Judy O Fire Report FD2103‐09 3/2/20213/16/20213/2/2021 Jan Duron O Fire Report FD2103‐10 3/2/20213/16/20213/2/2021 Zasquia Suntay O Fire Report FD 2103‐11 3/2/2021 3/16/2021 3/3/2021 Construction Monitor O Permit Information Cust Serv2103‐12 3/2/2021 3/16/2021 3/4/2021 Paige Grass O Court Records (Defensive Driving) MC2103‐13 3/2/2021 3/16/2021 3/3/2021 Yik Yung P Permit Information Cust Serv2103‐14 3/3/2021 3/17/2021 4/5/2021 Jan Duron O Water Shut‐off Cust ServNo response to 30 Day Letter. Sent 03/03/2021.2103‐15 3/3/2021 3/17/2021 3/3/2021 Suma Sureshchandra O Permit Information Cust Serv2103‐16 3/3/2021 3/17/2021 3/11/2021 Emilia Bertram O Police Records PD2103‐17 3/3/2021 3/17/2021 3/8/2021 T Brown E Permit Information Cust Serv2103‐18 3/4/2021 3/18/2021 3/4/2021 Cinthya Levario O Court Records MC18
2103‐19 3/5/2021 3/19/2021 3/8/2021 Jonathan Lewis O Code& Fire Records CI, FD2103‐20 3/5/2021 3/19/2021 3/8/2021 Mark De Castro O Fire Report FD2103‐21 3/5/2021 3/19/2021 4/5/2021 Mark De Castro O Water Shut‐off Cust ServNo response to 30 Day Letter. Sent 03/05/2021.2103‐22 3/5/2021 3/19/2021 3/5/2021 Robin Davis O Permit Information Cust Serv2103‐23 3/8/2021 3/22/2021 3/18/2021 R May O Police Records PD/MC2103‐24 3/8/2021 3/22/2021 3/8/2021 Gracie De La Cruz O Fire Report FD2103‐25 3/8/2021 3/22/2021 3/8/2021 Josh Tyler E DSC List MC2103‐26 3/8/2021 3/22/2021 3/10/2021 Sandra Nesbitt O Fire Report FD2103‐27 3/9/2021 3/23/2021 3/9/2021 Chris Parrott O Permit Information Cust Serv2103‐28 3/9/2021 3/23/2021 3/15/2021 Braden Mineer O Permit Information Cust Serv2103‐29 3/10/2021 3/24/2021 3/11/2021 James McQuagge P Permit Information Cust Serv2103‐30 3/11/2021 3/25/2021 3/15/2021 RaMona Davis O Food Inspection CI2103‐31 3/11/2021 3/25/2021 3/11/2021 Ashley Williams O Personnel FileHR2103‐32 3/11/2021 3/25/2021 Sarah Mitchell O Police Records PD 3/19: PD sent clarification email ‐ 61 days2103‐33 3/12/2021 3/26/2021 Valeza deVera O Water Shut‐off/Code violations CS/CI3/12 : Sent 30 Day Letter 3/15:Provided the report from C.I.2103‐34 3/12/2021 3/26/2021 3/15/2021 Janine Rugas ‐ Buildzoom E Permit Information Cust Svcs2103‐35 3/15/2021 3/29/2021 3/15/2021 Isaac Stallworth E Code Violations CI2103‐36 3/15/2021 3/29/2021 3/15/2021 Isaac Stallworth E Vacant Homes List CI TC does not keep such a list2103‐37 3/16/2021 3/30/2021 3/22/2021 Jan Duron O Fire Damaged ReportFD19
2103‐38 3/16/2021 3/30/20213/17/2021Braden Mineer O Permit Information Cust Svcs2103‐39 3/16/2021 3/30/20213/17/2021Linda Stitts O Residential Plans Cust Svcs2103‐403/17/2021 3/31/2021 3/17/2021Rainy Hilliard (Coserv) E Ordinance Information CSO2103‐413/18/2021 4/1/2021Orion Grove O Water Shut‐Off Cust Serv 3/18/2021 ‐ SENT 30 DAY LETTER2103‐423/22/2021 4/6/2021May Randall O Court Records MC/PD3/22: MC Received 3/29Sent to Jeff for AG Opinion2103‐433/22/2021 4/6/2021 3/30/2021Terrence Dickson O Court Records MC2103‐443/22/2021 4/6/20213/23/2021 Jean Woolf O Cell Towers Applications Cust Svcs2103‐453/22/2021 4/6/2021 3/22/2021Sandra Nesbitt O Fire Report FD2103‐463/22/2021 4/6/2021 3/22/2021John Calef O Court Records MC2103‐473/22/2021 4/6/2021 3/22/2021Jacque Passow E Fire Report FD2103‐483/22/2021 4/6/20213/22/2021 Kristi Allen E Fire Report FD2103‐493/22/2021 4/6/2021 3/22/2021Miranda Psyk E Fire Report FD2103‐503/23/2021 4/7/2021 3/24/2021Braden Mineer O Permit Information Cust Serv2103‐513/23/2021 4/7/2021 3/23/2021Jennfer Vallejo O Court Information MC2103‐523/23/2021 4/7/2021 3/23/2021Ryan Walton O Enginner & Bldg Plans Cust Serv, Eng2103‐533/24/2021 4/8/2021Faith Evans O Water Shut‐Off List Cust Svcs2103‐543/24/2021 4/8/2021 3/21/2021Faith Evans O Code Violations CI2103‐553/24/2021 4/8/2021 3/21/2021Faith Evans O Vacant Homes List CI TC does not keep such a list2103‐563/24/2021 4/8/2021 3/21/2021Faith Evans O Substandard List CI
20
2103‐573/24/2021 4/8/2021Kristi Sutton (Yale Law Group) O Dangerous Dog Hearing AS2103‐583/24/2021 4/8/2021 3/29/2021Erica McCurdy O Case Information PD2103‐593/25/2021 4/9/2021 4/25/2021Joseph Jensen O Property Line Information Eng2103‐603/25/2021 4/9/2021Charla Bradshaw O Court Records MC2103‐613/26/2021 4/12/2021Shireen Erwin O Dog Bite Incident AS2103‐623/26/2021 4/12/2021 3/29/2021Cheri Fine O Construction DrawingsCust Svcs/Bldg Ins2103‐633/26/2021 4/12/2021 3/29/2021Francis Sheehy O Construction DrawingsCust Svcs/Bldg Ins2103‐643/26/2021 4/12/2021 3/29/2021Jenny Prazak O As‐Built Drawings Eng2103‐653/29/2021 4/13/2021 3/29/2021Tracee Louissaint O City Land for Sale CSO2103‐663/29/2021 4/13/2021Sammy Rangwala O Water Shut‐Off List Cust Svcs 3/29/2021 ‐ SENT 30 DAY LETTER2103‐673/29/2021 4/13/2021 3/30/2021Sammy Rangwala O Code Violations CI2103‐683/29/2021 4/13/2021 3/30/2021Sammy Rangwala O Fire Report FD2103‐693/29/2021 4/13/2021 3/30/2021Sammy Rangwala O Permit Information Cust Svcs2103‐703/30/2021 4/14/2021 3/30/2021Construction Monitor O Permit Information Cust Svcs2103‐713/30/2021 4/14/2021 3/30/2021Monica Roberts O Construction DrawingsCust Svcs/Bldg Ins2103‐723/30/2021 4/14/2021Abranhan Higuera O Permit InformationCust Svcs/Bldg Ins2103‐733/30/2021 4/14/2021 3/30/2021Jan Meade O Construction DrawingsCust Svcs/Bldg Ins2103‐743/31/2021 4/15/2021 3/31/2021Erica McCurdy O Dog Bite Incident PD/AS2103‐753/31/2021 4/15/2021 3/31/2021Cave Johnson P Construction DrawingsCust Svcs/Bldg InsKEYRequest No.: Month, Date, sequential numberManner Received: P = In Person, E = Email, F = Fax, M = Mail, O = Online21
Yellow: Requests Pending >10 days (See Notes)Blue: Request completed after 10 business days
22
Agenda Item No:3.2
CITY COUNCIL Agenda Item Report
Meeting Date: April 6, 2021
Submitted by: Tina Stewart
Submitting Department: Customer Services
Item Type: Discussion
Agenda Section:
Subject:
Continuation of discussion regarding recent utilities cost due to winter storm. (Miller)
Suggested Action:
Attachments:
23
Agenda Item No:3.3
CITY COUNCIL Agenda Item Report
Meeting Date: April 6, 2021
Submitted by: Tina Stewart
Submitting Department: General Admin
Item Type: Discussion
Agenda Section:
Subject:
Discuss City Council 2021 Retreat date and location. (Miller)
Suggested Action:
Attachments:
24
Agenda Item No:3.4
CITY COUNCIL Agenda Item Report
Meeting Date: April 6, 2021
Submitted by: Tina Stewart
Submitting Department: City Secretary
Item Type: Discussion
Agenda Section:
Subject:
Discussion on continuing video conference meetings. (Mayor)
Suggested Action:
Attachments:
25
Agenda Item No:3.5
CITY COUNCIL Agenda Item Report
Meeting Date: April 6, 2021
Submitted by: Tina Stewart
Submitting Department: City Secretary
Item Type: Miscellaneous
Agenda Section:
Subject:
Receive a Legislative Session Update. (Boyer)
Suggested Action:
Attachments:
26
Agenda Item No:3.6
CITY COUNCIL Agenda Item Report
Meeting Date: April 6, 2021
Submitted by: Tina Stewart
Submitting Department: City Secretary
Item Type: Discussion
Agenda Section:
Subject:
Council to provide direction to staff regarding future agenda items. (Council)
Suggested Action:
Attachments:
27
Agenda Item No:4.1
CITY COUNCIL Agenda Item Report
Meeting Date: April 6, 2021
Submitted by: Tina Stewart
Submitting Department: City Secretary
Item Type: Minutes
Agenda Section:
Subject:
Consider approving City Council Regular Session meeting minutes for March 2, 2021. (Stewart)
Suggested Action:
Attachments:
March 2, 2021 DRAFT Minutes.docx
28
1 These items are strictly public service announcements. Expressions of thanks, congratulations or condolences; information
regarding holiday schedules; honorary recognition of city officials, employees or other citizens; reminders about upcoming
events sponsored by the City or other entity that are scheduled to be attended by a city official or city employee. No action
will be taken and no direction will be given regarding these items.
MINUTES OF THE CITY COUNCIL REGULAR SESSION
HELD ON
MARCH 2, 2021
The Regular Session of the City Council of the City of The Colony, Texas, was called to order
at 6:30p.m.on the 2nd day of March, 2021, at City Hall, 6800 Main Street, The Colony, Texas,
with the following roll call:
Joe McCourry, Mayor
Kirk Mikulec, Deputy Mayor Pro Tem
Richard Boyer, Mayor Pro Tem
Brian Wade, Councilmember
David Terre, Councilmember
Perry Schrag, Councilmember
Joel Marks, Councilmember
Present
Present
Present
Present
Present
Absent (business)
Present
And with 6 council members present a quorum was established and the following items were
addressed in this meeting remotely via videoconference.
1.0 ROUTINE ANNOUNCEMENTS, RECOGNITIONS and PROCLAMATIONS
1.1 Call to Order
Mayor McCourry called the meeting to order at 6:30 p.m.
1.2 Invocation
Mayor Pro Tem Richard Boyer delivered the invocation.
1.3 Pledge of Allegiance to the United States Flag
The Pledge of Allegiance to the United States Flag was recited.
1.4 Salute to the Texas Flag
Salute to the Texas Flag was recited.
1.5 Items of Community Interest
Councilmember Terre announced the Soup and Bowl Event will be held on
Saturday, May 15, 2021 from 11 a.m. to 2:00 p.m. at the Cascades Ballroom.
Mayor McCourry acknowledged the unfortunate events that took place concerning
low temperatures, the loss of water and electricity across the Texas region. Mayor
read an anonymous letter addressing the heroic efforts extended to the community
by city staff and members of the Horizon Church during these difficult times. In
addition, Mayor recognized employees of the Animal Shelter in their efforts to help
the city of Junction Texas save over seventy animals with new homes.
29
City Council – Regular Meeting Agenda
March 2, 2021
Page| 2
City Manager, Troy Powell, thanked Mayor and Council for their support in
allowing the executive team the ability to react and provide the necessary resources
to help those in need during unusual situations.
2.0 CITIZEN INPUT
None
3.0 WORK SESSION
3.1 Receive a Legislative Session Update.
Mayor Pro Tem Richard Boyer announced that the recent power crisis has
taken focus at the Legislature. He provided a brief overview on details that were
addressed during recent Texas House of Representatives Committee meetings.
Due to current situations involving the power crisis, Mayor suggested this item be
placed on the next meeting agenda.
3.2 Discussion regarding recent utilities cost due to the winter storms.
Director of Customer Services, Molly Owczar, provided an overview on action
items in place to assist residents affected by the winter storms. Ms. Owczar stated
leak adjustments, sewer bill averaging and permit fee waivers are measures that
have been established for assistance.
3.3 Council to provide direction to staff regarding future agenda items. (Council)
None
4.0 CONSENT AGENDA
Motion to approve all items from the Consent Agenda with the exception of Agenda Item 4.3 for
separate consideration- Marks; second by Mikulec, motion carried with all ayes.
4.1 Consider approving City Council Regular Session meeting minutes for February
16, 2021.
4.2 Consider approving Council expenditures for the month of January 2021.
***ITEM WAS REMOVED FOR SEPARATE CONSIDERATION***
4.3 Consider approving a resolution authorizing the City Manager to grant a request
from Stewart Peninsula Golf Course to waive their 2021 ground lease fees to allow
for reinvestment of those fees into infrastructure improvements at the golf course.
Councilmember Terre spoke briefly on the proposed resolution.
30
City Council – Regular Meeting Agenda
March 2, 2021
Page| 3
Motion to approve- Terre; second by Marks, motion carried with all ayes.
RESOLUTION NO. 2021-020
5.0 REGULAR AGENDA ITEMS
5.1 Discuss and consider an ordinance regarding a site plan for Lot 1R of the Overlake
Addition for the development of an approximately 7,222 square-foot medical office
building. The subject site is located at the northeast intersection of Overlake Drive
and F.M. 423 (Main Street). The subject site contains approximately 0.793 acres
(34,528 square feet) and is within the General Retail (GR) zoning district and the
Gateway Overlay District.
Senior Planner, Isaac Williams, presented the proposed ordinance to Council. Mr.
Williams stated the applicant request reflects the intent to develop the first phase
of a multi-building commercial development within the Overlake Addition. Phase
1 will consist of a single one-story medical office building and the associated
parking, parking access and landscape. The Development Review Committee
recommends approval of the proposed site plan. On February 23, 2021, the
Planning and Zoning Commission voted 6-0 to recommend approval of the
proposed ordinance.
Motion to approve- Marks; second by Wade, motion carried with all ayes.
ORDINANCE NO. 2021-2435
Executive Session was convened at 7:28 p.m.
6.0 EXECUTIVE SESSION
6.1.A. Council shall convene into a closed executive session pursuant to Section
551.071 of the Texas Government Code to seek legal advice from the city attorney
regarding provision of emergency assistance/water utility issues concerning
property south of Lebanon Road and west of F.M. 423.
B. Council shall convene into a closed executive session pursuant to Section
551.087 of the Texas Government Code regarding commercial or financial
information the city has received from a business prospect(s), and to deliberate the
offer of a financial or other incentive to a business prospect(s).
Regular Session was reconvened at 8:51 p.m.
7.0 EXECUTIVE SESSION ACTION
7.1 A. Any action as a result of executive session regarding provision of emergency
assistance/water utility issues concerning property south of Lebanon Road and west
of F.M. 423.
31
City Council – Regular Meeting Agenda
March 2, 2021
Page| 4
No Action
B. Any action as a result of executive session regarding commercial or financial
information the city has received from a business prospect(s).
No Action
ADJOURNMENT
With there being no further business to discuss the meeting adjourned at 8:51 p.m.
APPROVED:
__________________________________
Joe McCourry, Mayor
City of The Colony
ATTEST:
_______________________________
Tina Stewart, TRMC, CMC
City Secretary
32
Agenda Item No:4.2
CITY COUNCIL Agenda Item Report
Meeting Date: April 6, 2021
Submitted by: Tina Stewart
Submitting Department: City Secretary
Item Type: Expenditures
Agenda Section:
Subject:
Consider approving Council expenditures for the month of February 2021. (Council)
Suggested Action:
Attachments:
Council February Expenditures.pdf
33
34
35
36
37
38
Agenda Item No:4.3
CITY COUNCIL Agenda Item Report
Meeting Date: April 6, 2021
Submitted by: Pam Nelson
Submitting Department: Parks & Recreation
Item Type: Resolution
Agenda Section:
Subject:
Consider approving a resolution authorizing the City Manager to execute a Lease and Sublease Agreement
Assignment by and between the City, MarineQuest-Hidden Cove, L.P., and PlainsCapital Bank, to allow
MarineQuest to secure funding for improvements at Hidden Cove Park. (Nelson)
Suggested Action:
At a recent Council meeting, an extension to the Ground Lease between MarineQuest (MQ) and the City was
approved to assist MQ in securing long term financing for improvements at Hidden Cove Park. This Lease and
Sublease Agreement Assignment replaces and updates their previous Assignment Agreement that had been
approved, and provides the lender with the opportunity to correct any defaults on the Ground Lease in the event
MarineQuest fails to perform an/or correct any defaults and gives the lender the ability to protect its investment
through this agreement.
Attachments:
Hiden Cove Lease and Sublease Assignment Agreement.doc
Res 2021-xxx Marine Quest -Hidden Cove Lease.doc
39
Page 1 of 6
HB: 4832-4674-4286.2
AGREEMENT AS TO LEASE AND SUBLEASE AGREEMENT ASSIGNMENT
MARINE QUEST - HIDDEN COVE, L.P.
LEASE NO. DACW63-1-00-0816
LAKE LEWISVILLE, TEXAS
THIS AGREEMENT, made this 6th day of April, 2021, by and between THE CITY OF
THE COLONY, TEXAS, hereinafter referred to as "Lessor"; MARINE QUEST - HIDDEN
COVE, L.P., hereinafter referred to as "Subtenant"; and PLAINSCAPITAL BANK, hereinafter
referred to as "Lender."
WITNESSETH THAT
WHEREAS, Lessor is the holder of the leasehold under Lease No. DACW63- l -00-0816,
dated 12 May 2000, granted by authority of the Secretary of the Army for a term of fifty years,
beginning 1 April 2000, and covering approximately 720 acres of land and water in Denton
County, State of Texas, known as Hidden Cove Park, hereinafter referred to as the "Lease
Premises," more particularly described in said lease; and
WHEREAS, Subtenant is the holder of a Ground Lease, Real Property, and Personal
Property Lease Agreement dated 3 January 2005, as amended by the First Amendment dated 10
January 2005, as amended by the Second Amendment dated effective 26 January 2015 as
amended by the Third Amendment dated 28 January 2021 (collectively the "Sublease
Agreement"), granted by authority of the Lessor, for tern, beginning 10 January 2005 and ending
1 May 2041, covering approximately 428 acres of land and water in Denton County, State of
Texas, being a portion of Hidden Cove Park, hereinafter referred to as the " Premises", more
particularly described or determined pursuant to the Sublease Agreement; and,
WHEREAS, Subtenant has developed a marina operation on the Premises and,
WHEREAS, Lender has agreed at the request of Subtenant to renew, extend, and increase
certain loans to the Subtenant and to HCM Dry Storage LLC and HCM Lodge LLC, each an
affiliate of Subtenant, provided that Lender is adequately secured; and
WHEREAS, Section 10.01 of the Sublease Agreement provides that Subtenant shall
neither transfer, assign, nor grant any interest or lien in said Sublease Agreement without
permission, in writing, from Lessor; and
NOW THEREFORE, in consideration of the benefits inuring to all patties, Lessor,
Lender, and Subtenant agree as follows:
1. Notwithstanding any term or condition of the Sublease Agreement, including,
without limitation, §10.01 thereof, Lessor hereby consents to the assignment,
40
Page 2 of 6
HB: 4832-4674-4286.2
transfer, and to the granting of a lien on the subleasehold interest of Subtenant
under the Sublease and the conveyance of said Sublease Agreement by Subtenant
to Lender for collateral purposes, with right of reassignment by Lender to a
purchaser at Lender's foreclosure sale or by Lender to a purchaser if Lender
acquires the Sublease Agreement through foreclosure, but subject to the consent of
Lessor, which consent shall not be unreasonably upheld or delayed; provided
however, that the assignment following foreclosure shall become effective when,
but only when, Lender provides written notification to Lessor that Lender or
another purchaser at foreclosure has come into lawful ownership and possession of
the rights of Subtenant under the Sublease Agreement, pursuant to the terms of the
specified loan agreement(s) and security agreements between Lender and
Subtenant, and Lessor has furnished to Lender separate acknowledgn1ents in a
form satisfactory to Lessor of its receipt of Lender' s written notification. If Lender
or another purchaser at foreclosure has obtained such possession through judicial
proceedings, the notice to Lessor required by this provision shall be accompanied
by a certified copy of the order of the Court in such proceedings.
After Lender has foreclosed its interest, if Lender is the purchaser at foreclosure,
Lender may reassign the Sublease Agreement, subject to its terms, in Lender' s
efforts to satisfy and make Lender whole as a result of Subtenant's default.
Approval of the assignment shall not become effective until approved in writing
by Lessor as provided in the Lease and Sublease Agreement, with such approval
not being unreasonably withheld or delayed.
2.Lessor hereby represents that Lease No. DACW63-1-00-08l6 is in full force and
effect as of this date, and that neither or none of the parties to said lease is known
to be in default. Lessor also warrants and represents to Lender that there has been
no assignment of or pledge of the Lease by Lessor.
3.Lessor agrees that if Subtenant shall fail or refuse to perform any of the covenants
or agreements contained in Lessor's Lease No. DACW63-l-00-0816 or the
Sublease Agreement sufficient to constitute default on the part of Subtenant,
Lessor will provide the same notice of such default to Lender as to the Subtenant
under the terms of said Lease and Sublease Agreement, and Lender shall have the
right and shall be given a reasonable opportunity to cure such default if Subtenant
shall fail to come the default.
4.Lessor agrees not to modify Lessor's Lease No. DACW63-1-00-0816 and
Subtenant's Sublease Agreement respectively without prior notification to Lender.
5.Subtenant shall, promptly upon final execution, provide to Lessor a copy of the
security agreement(s) and loan agreement(s) pertaining to Subtenant's
indebtedness to Lender, including all renewals, extensions, and modifications
thereof. This agreement and consent shall be voidable if Lender makes a transfer
41
Page 3 of 6
HB: 4832-4674-4286.2
or assignment of such loan and/or security agreement(s) without the written
consent of Lessor. Lessor agrees that they shall not unreasonably withhold the
consent to a transfer or assignment of the loan and/or the security agreement(s).
Lender shall provide to Lessor notification of any extensions of times of payments
or any changes to term and conditions of Subtenant's indebtedness to Lender.
Lender shall provide written notice to Lessor when the indebtedness of Subtenant,
HCM Dry Storage LLC and HCM Lodge LLC to Lender covered by this
agreement has been paid in full. At such time this agreement shall become null and
void.
6.All Notices shall be addressed as follows:
THE CITYOFTHE COLONY,TEXAS
Attention: City Manager
6800 Main Street
The Colony, Texas 75056
Facsimile (972) 624-2298
MARINE QUEST - HIDDEN COVE, LP.
Attention: Marcel Bosworth
20488 Hackberry Creek Park Road
The Colony, Texas 75034
PLAINSCAPITALBANK
Attention: Keeton Moore
801 Houston Street
Fort Worth, Texas 76102
Notice shall be deemed to have been duly given if and when enclosed in a properly
sealed envelope or wrapper, addressed as aforesaid, and deposited postage prepaid,
certified mail, return receipt requested, in a post office or branch post office
regularly maintained by the United States Postal Service.
7.Any reference to "Lessor", "Subtenant" or "Lender" shall include their duly
authorized representative.
8.The parties agree to work together to resolve any dispute under this Agreement.
However, should a dispute between Lessor and Subtenant or Lender not be
resolved, it shall be resolved under the provisions of TEXAS GOVERNMENT
CODE, CHAPTER 2260. Further, nothing herein is intended and the parties agree
that no provision of this Agreement will waive any immunity the state may enjoy
under the law.
9.This Agreement repeals the Agreement as to Lease and Sublease Agreement
Assignment dated November 27, 2017 and replaces it with this Agreement.
42
Page 4 of 6
HB: 4832-4674-4286.2
IT IS FURTHER AGREED that the effective date of this Agreement as to Lease and
Sublease Agreement shall be the 6th day of April, 2021.
THE CITY OF COLONY, TEXAS
By: ___________________________________
Name: __________________________________
Title: ___________________________________
THIS AGREEMENT is also executed by the Subtenant on this ____ day of ____________,
2021.
MARINE QUEST – HIDDEN COVE, L.P.
By: _____________________________________
Name: __________________________________
Title: ___________________________________
THIS AGREEMENT is also executed by the Lender on this ___day of ______________,2021.
PLAINSCAPITAL BANK
By: ____________________________________
Name: __________________________________
Title: ___________________________________
43
Page 5 of 6
HB: 4832-4674-4286.2
STATE OF TEXAS
COUNTY OF _____________
ACKNOWLEDGMENT
This instrument was acknowledged before me this the ___day of _______________,2021, by
_________________of the CITY OF THE COLONY, TEXAS, for the CITY OF THE COLONY,
TEXAS.
_______________________________
Notary Public, State of Texas
STATE OF TEXAS
COUNTY OF TARRANT
ACKNOWLEDGMENT
This instrument was acknowledged before me this the ___day of _______________,2021, by
_________________of the Marine Quest, Inc., General Partner of MARINE QUEST – HIDDEN
COVE, L.P., on behalf of MARINE QUEST – HIDDEN COVE, L.P.
_______________________________
Notary Public, State of Texas
44
Page 6 of 6
HB: 4832-4674-4286.2
STATE OF TEXAS
COUNTY OF TARRANT
ACKNOWLEDGMENT
This instrument was acknowledged before me this the ___day of _______________,2021, by
_________________, ___________of PLAINSCAPITAL BANK, a Texas state bank of behalf of
PLAINSCAPITAL BANK.
_______________________________
Notary Public, State of Texas
45
CITY OF THE COLONY, TEXAS
RESOLUTION NO. 2021 - _______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
THE COLONY, TEXAS, AUTHORIZING THE CITY MANAGER
TO EXECUTE AN AGREEMENT AS TO THE LEASE AND
SUBLEASE AGREEMENT ASSIGNMENT BY AND BETWEEN
MARINEQUEST-HIDDEN COVE, L.P., PLAINS CAPITAL
BANK, AND THE CITY OF THE COLONY; PROVIDING AN
EFFECTIVE DATE
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF THE COLONY, TEXAS:
Section 1.That the City Council of the City of The Colony, Texas, has duly
reviewed and considered the agreement as to the Lease And Sublease Agreement
Assignment by and between Marinequest-Hidden Cove, L.P., Plains Capital Bank, and
the city Of The Colony:
Section 2. That this agreement is found to be acceptable and in the best interest
of the City and its citizens, and the City Manager is hereby authorized to execute the
Agreement on behalf of the City of The Colony, Texas, with the terms and conditions as
stated therein.
Section 3.That this resolution shall take effect immediately from and after
its passage.
PASSED AND APPROVED by the City Council of the City of The Colony,
Texas, this 6th day of April 2021.
__________________________
Joe McCourry, Mayor
City of The Colony, Texas
ATTEST:
____________________________________
Tina Stewart, TRMC, CMC City Secretary
APPROVED AS TO FORM:
________________________________________
Jeff Moore, City Attorney
46
Agenda Item No:4.4
CITY COUNCIL Agenda Item Report
Meeting Date: April 6, 2021
Submitted by: Tina Stewart
Submitting Department: Fire
Item Type: Resolution
Agenda Section:
Subject:
Consider approving a resolution authorizing the City Manager to execute an agreement for architectural
services with Spurgin and Associates Architects for City of The Colony Firehouse #5 in the amount of
$335,887.50. (Thompson)
Suggested Action:
Attachments:
1A Firehouse #5 Owner Architect Agreement.pdf
1B Firehouse #5 B101-2017 Supplementary Conditions.pdf
1C Firehouse #5 COTC Architectural Services Agreement.pdf
Res 2021-xxx Spurgin Assoiciates Fire Station #5.doc
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CITY OF THE COLONY, TEXAS
RESOLUTION NO. 2021 - _______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF THE
COLONY, TEXAS, APPROVING AN ARCHITECTURAL SERVICES
AGREEMENT BY AND BETWEEN THE CITY OF THE COLONY AND
SPURGIN & ASSOCIATES FOR FIRE STATION #5; WHICH IS
ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT
“A”; AUTHORIZING THE CITY MANAGER TO EXECUTE THE
CONTRACT; AND PROVIDING AN EFFECTIVE DATE
WHEREAS, the City desires to obtain professional architecture services from Spurgin &
Associates for the architectural design of Fire Station #5; and
WHEREAS, Spurgin & Associates is an architectural firm selected to provide such
services, based upon their municipal experience, references, and qualifications, and is willing to
undertake the performance of such services for the City in exchange for payment and fees
hereinafter specified.
WHEREAS, the City has determined that it is in the best interest of the City to enter into
the Contract with Spurgin & Associates, which is attached hereto and incorporated herein by
reference as Exhibit “A,” under the terms and conditions provided therein; and
WHEREAS, with this Contract the City of The Colony is agreeing to pay the sum of
$335,887.50 for such work.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF THE COLONY, TEXAS, THAT:
Section 1.The Architectural Services Agreement, which is attached hereto and
incorporated herein as Exhibit "A", having been reviewed by the City Council of the City of The
Colony, Texas, and found to be acceptable and in the best interest of the City and its citizens, be,
and the same is hereby, in all things approved.
Section 2. The City Manager is hereby authorized to execute the Contract on behalf of the
City of The Colony, Texas.
Section 3.This Resolution shall take effect immediately from and after its adoption and
it is so resolved.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF THE
COLONY, TEXAS THIS THE 6TH DAY OF APRIL 2021.
_____________________________
Joe McCourry, Mayor
City of The Colony, Texas
104
ATTEST:
_____
Tina Stewart, TRMC, CMC, City Secretary
APPROVED AS TO FORM:
_____
Jeff Moore, City Attorney
105
Agenda Item No:4.5
CITY COUNCIL Agenda Item Report
Meeting Date: April 6, 2021
Submitted by: Tina Stewart
Submitting Department: Fire
Item Type: Resolution
Agenda Section:
Subject:
Consider approving a resolution authorizing the City Manager to execute an agreement for Construction
Manager at Risk services with Steele and Freemen, Inc. for City of The Colony Firehouse #5 in the amount of
$403, 895.00 and 3.75% of the projects Guaranteed Maximum Price. (Thompson)
Suggested Action:
The Guaranteed Maximum Price will be generated when all architectural and preconstruction phases of the
project are completed and construction estimates with contingencies can be developed and presented to the
City of The Colony City Management for approval.
Attachments:
2A Firehouse #5 Construction Manager at Risk Agreement.pdf
Res. 2021-xxx Construction Manager at Risk Services Contract for Fire Station No. 5.doc
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CITY OF THE COLONY, TEXAS
RESOLUTION NO. 2021 - _______
A RESOLUTION OF THE CITY OF THE COLONY, TEXAS,
APPROVING THE TERMS AND CONDITIONS OF A
CONSTRUCTION MANAGER AT RISK CONTRACT BY AND
BETWEEN THE CITY OF THE COLONY AND STEELE &
FREEMAN, INC., FOR THE CONSTRUCTION OF FIRE
STATION #5 LOCATED ON LEBANON ROAD IN THE TRIBUTE,
WHICH IS ATTACHED HERETO AND INCORPORATED
HEREIN AS EXHIBIT “A”; AUTHORIZING THE CITY
MANAGER TO EXECUTE SAID CONTRACT; PROVIDING AN
EFFECTIVE DATE
WHEREAS, the City Council has determined that it is in the best interest of the
citizens to execute a construction manager at risk contract with Steele & Freeman, Inc.,
for the construction of Fire Station #5 on Lebanon Road in The Tribute, which is attached
hereto and incorporated herein as Exhibit “A”; and
WHEREAS, with this Contract the City of The Colony is agreeing to pay the
sum of $403,895.00 and 3.75% of the projects guaranteed maximum price for such work.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF THE COLONY, TEXAS, THAT:
Section 1.The City Council of the City of The Colony, Texas hereby awards
a bid to Steele & Freeman, Inc., and authorizes execution of a construction manager at
risk contract for the construction of Fire Station #5 on Lebanon Road in The Tribute.
Section 2.The City Manager is hereby authorized to execute the Contract on
behalf of the City of The Colony, Texas.
Section 3.This resolution shall take effect immediately from and after its
passage.
DULY PASSED AND APPROVED BY THE CITY COUNCIL OF THE
CITY OF THE COLONY, TEXAS, ON THIS THE 6TH DAY OF APRIL, 2021.
______________________________
Joe McCourry, Mayor
City of The Colony, Texas
ATTEST:
___________________________________
Tina Stewart, TRMC, CMC, City Secretary
189
APPROVED AS TO FORM:
___________________________________
Jeff Moore, City Attorney
190
Agenda Item No:4.6
CITY COUNCIL Agenda Item Report
Meeting Date: April 6, 2021
Submitted by: Robert Kotasek
Submitting Department: Engineering
Item Type: Resolution
Agenda Section:
Subject:
Consider approving a resolution authorizing the City Manager to execute an Engineering Services Contract in
the amount of $ 267,230.00 with Halff Associates, Inc. to prepare construction plans and specifications for the
Phase 11 Residential Street Reconstruction project. (Hartline)
Suggested Action:
Summary of Request:
This contract will authorize Halff Associates, Inc. to prepare construction plans and specifications for the Phase
11 Residential Street Reconstruction project. City Council approved funding for the design of these streets in
the 2021 CIP budget. The streets to be designed during this project are listed below.
Concrete Streets
Tucker Street – Taylor Street to Tyler Street
Miller Drive – 100 feet south of Keller Circle to the alley between Baker Drive and Slay Drive
Bartlett Drive – Clover Valley Drive to Miller Drive
The concrete streets will be reconstructed to the same width as existing with reinforced concrete pavement.
Sidewalk and driveway returns within right-of-ways will also be reconstructed. Storm drains, water/wastewater
mains and street lights will also be replaced, as needed.
The design contract includes surveying, preparing construction specifications and drawings, bidding services
and construction management. The total cost of the contract with Halff Associates, Inc. is $267,230.00. With
approval, the project is anticipated to start construction in January 2022 with an estimated completion in
February 2023.
Recommendation:
Staff recommends approval of the contract with Halff Associates, Inc. for the design of the Phase 11
Residential Street Reconstruction.
Suggested Motion:
I move to recommend approval of a resolution authorizing the City Manager to sign an Engineering Services
Contract in the amount of $267,230.00 with Halff Associates, Inc. to prepare construction plans and
specifications for the Phase 11 Residential Street Reconstruction project.
191
Attachments:
Location Map
Scope of Services. Phase 11 Street Reconstruction project
Financial Summary
Res. 2021-xxx Engineering Servics Contract - Halff Associates, Inc..doc
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6053 Main Street
MainPaigeNash
BakerFoxNorth Col ony
NorrisBlair OaksSlay
St ri ckla nd
M e m o ria lRice
Rob erts Gates
South Colony
Big River
GlenviewJoyCrawfordPruitt Perrin
CarrollLongo
Pemberton
Adams
Gibson
K no xJohn YatesPearceKnightElmAshlock
Wa gner ShermanT
a
yl
o
r
Phelps
MarlarNorthpointeSt an leyWilcox
Brandenburg
Hetherington
Powers
Legend
Bedf or d
Shannon
Wa lke r
W h e e l e r ReedSampleSagers
AutumnBartlettRutledge
Chatham
ConcordRamsey
MillerKing
Young
A listerYagerAl
l
enPettitMadison
Jen nin g s
GriffinBuckskin
Witt
Overland
Rock Canyon
Rockwood ScottGreen Hollow
FallwaterDarbyThompson
Watki ns
T y l e r
WexleyWa rd
Rolling HillKisor
MatsonClover Valley
Phoenix
Marsh
Copper CanyonStone MountainMayesBlalockM a g e s
SuttonT w i t t y
Avery BranchwoodDay SpringOxfordHendrix
Pa int er
LookoutCookRagan WilshireSouthmoor
G a r v i n
Dee ColeWestwood
Wa mp ler
LandmarkSkylineCreekdaleApacheNa
v
a
hoBentley
BrentwoodFall RiverHigh CliffFosterL o s t V a lle y
W o o d r u f f
H am il to n
G r a h a m
C r e s c e n tPinebrookStratford
M i d d l e t o n
MerrellLarner
Wo m ack
H a c k n e y SH 121S t a r d u s tCar
ri
ageGilliam
Stone CreekMo haw k BarstowWoodlands
Spring Creek
Marks
Cru tch b erry Santa FeAtte rb ury
Overton SunrisePawneeC l e a r w a t e rCockrellChowningMain
MemorialPaigeSouth ColonyReedMa
y
e
s
µPhase 11 Streets Reconstruction
Bartlett Dr.
Miller Dr.
Tucker St.
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City of The Colony 3/11/2021
Phase XI Street Reconstruction
Halff Associates AVO P42908.001
(1)(2)
Task
Director Team
Leader
QA/QC Project
Manager
EIT Surveyor,
RPLS
Survey
Crew, PC
Survey
Crew, IM
Survey
Technician
GIS
Specialist
CADD Clerical Total Total Fees,
Materials &
Supplies
Subtotal Total
Special Services
Design Surveys 0.5 2.0 4.0 10.0 16.0 96.0 96.0 40.0 1.0 32.0 2.0 299.5 $28,505.52 $600.00 $29,105.52 $29,100.00
Geotechnical Investigaton (CMJ)$12,453.00 $1,245.30 $13,698.30 $13,700.00
TDLR Review and Inspection Fees 1.0 6.0 7.0 $815.06 $1,010.00 $1,825.06 $1,830.00
Printing and Delivery Costs 8.0 8.0 $772.80 $1,200.00 $1,972.80 $2,000.00
SUBTOTAL - Special Services 0.5 2.0 5.0 16.0 16.0 96.0 96.0 40.0 1.0 32.0 10.0 314.5 $42,546.38 $4,055.30 $46,601.68 $46,630.00
Basic Fee Services
Construction Plans (Approx. # of Sheets)
Cover Sheet (1)0.25 0.5 0.5 1.0 2.3 $311.97 $311.97 $300.00
Sheet Index and Legend (1)0.25 0.5 2.0 1.0 3.8 $474.98 $474.98 $500.00
General Notes (2)0.50 2.00 2.0 1.0 1.0 6.5 $1,078.13 $1,078.13 $1,100.00
Typical Paving Sections (1)1.00 0.50 4.0 8.0 2.0 15.5 $2,081.39 $2,081.39 $2,100.00
City of The Colony Pavement Standard Details (6)0.25 0.5 1.0 1.0 2.8 $366.30 $366.30 $400.00
Miscellaneous Pavement Details (1)0.25 0.5 1.0 1.0 2.8 $366.30 $366.30 $400.00
Traffic Control Details (1)0.25 0.5 1.0 1.0 2.8 $366.30 $366.30 $400.00
City of The Colony Storm Drain Standard Details (7)0.25 0.5 1.0 1.0 2.8 $366.30 $366.30 $400.00
City of The Colony Water Standard Details (4)0.25 0.5 1.0 1.0 2.8 $366.30 $366.30 $400.00
City of The Colony Wastewater Standard Details (3)0.25 0.5 1.0 1.0 2.8 $366.30 $366.30 $400.00
City of The Colony Erosion Control Details (2)0.25 0.5 1.0 1.0 2.8 $366.30 $366.30 $400.00
City of The Colony Street Light Standard Details (1)0.25 0.5 1.0 1.0 2.8 $366.30 $366.30 $400.00
Tucker Street
Project Layout Sheets (1)0.50 4.0 8.0 2.0 14.5 $1,873.70 $1,873.70 $1,900.00
Demolition Plans (1)0.50 4.0 8.0 2.0 14.5 $1,873.70 $1,873.70 $1,900.00
Paving Plan and Profile Sheets (2)0.50 2.00 16.0 30.0 3.0 51.5 $6,760.28 $6,760.28 $6,800.00
Alley/Sidestreet Profiles (1)0.50 4.0 8.0 2.0 14.5 $1,873.70 $1,873.70 $1,900.00
Water Line Plan Sheets (2)0.25 1.00 12.0 24.0 3.0 40.3 $5,196.56 $5,196.56 $5,200.00
Sanitary Sewer Plan and Profile Sheets (3)0.25 2.00 16.0 36.0 6.0 60.3 $7,733.00 $7,733.00 $7,700.00
Erosion Control Plans (1)0.50 4.0 8.0 2.0 14.5 $1,873.70 $1,873.70 $1,900.00
Traffic Control and Sequencing Plans (1)0.50 4.0 8.0 2.0 14.5 $1,873.70 $1,873.70 $1,900.00
Pavement Markings, Light and Signage Plans (1)0.50 4.0 8.0 2.0 14.5 $1,873.70 $1,873.70 $1,900.00
Roadway Cross Sections (3) 0.50 1.00 16.0 36.0 6.0 59.5 $7,577.24 $7,577.24 $7,600.00
Miller Drive
Project Layout Sheets (1)0.50 4.0 8.0 2.0 14.5 $1,873.70 $1,873.70 $1,900.00
Demolition Plans (1)0.50 4.0 8.0 2.0 14.5 $1,873.70 $1,873.70 $1,900.00
Paving Plan and Profile Sheets (3)0.50 2.00 24.0 48.0 6.0 80.5 $10,393.13 $10,393.13 $10,400.00
Sidestreet and Alley Profiles (2)0.50 6.0 12.0 2.0 20.5 $2,634.42 $2,634.42 $2,600.00
Drainage Area Maps (1)0.25 0.50 4.0 8.0 2.0 14.8 $1,925.62 $1,925.62 $1,900.00
Hydraulic Grade Line and Inlet Calculations (2)0.50 0.50 4.0 8.0 2.0 15.0 $1,977.54 $1,977.54 $2,000.00
Drainage Plan and Profile Sheet (5)2.00 16.0 40.0 8.0 66.0 $8,364.18 $8,364.18 $8,400.00
Water Line Plan Sheets (2)1.00 12.0 24.0 3.0 40.0 $5,144.64 $5,144.64 $5,100.00
Sanitary Sewer Plan and Profile Sheets (4)2.00 24.0 48.0 6.0 80.0 $10,289.28 $10,289.28 $10,300.00
Erosion Control Plans (1)0.50 4.0 8.0 2.0 14.5 $1,873.70 $1,873.70 $1,900.00
Traffic Control and Sequencing Plans (1)0.50 4.0 8.0 2.0 14.5 $1,873.70 $1,873.70 $1,900.00
Pavement Markings, Light and Signage Plans (1)0.50 4.0 8.0 2.0 14.5 $1,873.70 $1,873.70 $1,900.00
Roadway Cross Sections (4) 0.25 2.00 16.0 40.0 6.0 64.3 $8,167.70 $8,167.70 $8,200.00
Barlett Drive
Project Layout Sheets (1)0.50 4.0 8.0 2.0 14.5 $1,873.70 $1,873.70 $1,900.00
Demolition Plans (2)0.50 6.0 12.0 4.0 22.5 $2,882.82 $2,882.82 $2,900.00
Paving Plan and Profile Sheets (4)0.50 4.00 24.0 60.0 6.0 94.5 $12,112.61 $12,112.61 $12,100.00
Alley/Sidestreet Profiles (2)0.50 6.0 12.0 2.0 20.5 $2,634.42 $2,634.42 $2,600.00
Water Line Plan Sheets (2)1.00 16.0 32.0 6.0 55.0 $7,038.69 $7,038.69 $7,000.00
Sanitary Sewer Plan and Profile Sheets (4)0.25 2.00 24.0 40.0 6.0 72.3 $9,471.80 $9,471.80 $9,500.00
Erosion Control Plans (1)0.50 2.0 8.0 2.0 12.5 $1,547.67 $1,547.67 $1,500.00
Traffic Control and Sequencing Plans (1)0.50 6.0 12.0 4.0 22.5 $2,882.82 $2,882.82 $2,900.00
Pavement Markings, Light and Signage Plans (1)0.50 4.0 8.0 2.0 14.5 $1,873.70 $1,873.70 $1,900.00
Roadway Cross Sections (5) 0.50 1.00 16.0 40.0 6.0 63.5 $8,011.94 $8,011.94 $8,000.00
Quantities and Cost Estimates 4.00 4.00 12.0 12.0 32.0 $4,921.77 $4,921.77 $4,900.00
Specifications / Project Manual 4.00 24.0 8.0 4.0 40.0 $5,998.86 $5,998.86 $6,000.00
Utility Coordination 1.00 1.00 8.0 8.0 18.0 $2,588.88 $2,588.88 $2,600.00
Meetings (4)4.00 12.00 12.0 12.0 40.0 $6,583.29 $6,583.29 $6,600.00
Address City Comments (60% Review)0.25 1.00 8.0 4.0 8.0 8.0 29.3 $4,899.86 $4,899.86 $4,900.00
Address City Comments (90% Review) Plans & Specs 0.25 1.00 8.0 4.0 8.0 8.0 29.3 $4,899.86 $4,899.86 $4,900.00
Construction Phase Services
Pre-Bid Meeting 0.25 6.0 6.0 12.3 $1,682.05 $1,682.05 $1,700.00
Bidding / Addenda 0.50 6.0 4.0 10.5 $1,142.30 $1,142.30 $1,100.00
Contracts / Agreements / Recommendation Letter / Bid Tab 0.50 0.50 6.0 4.0 11.0 $1,246.14 $1,246.14 $1,200.00
Pre-Construction Meeting 0.50 6.0 6.0 12.5 $1,733.97 $1,733.97 $1,700.00
Submittals / Pay Requests / Schedules / Change Orders 0.50 1.00 24.0 40.0 65.5 $8,570.84 $8,570.84 $8,600.00
Monthly Construction Meetings & Site Visits 48.0 48.0 96.0 $13,041.00 $13,041.00 $13,000.00
Final Inspection and Punchlist 0.50 6.0 8.0 14.5 $1,951.32 $1,951.32 $2,000.00
Record Drawings 0.50 2.0 6.0 16.0 24.5 $3,069.12 $3,069.12 $3,100.00
GIS Geodatabase 0.50 8.0 24.0 32.5 $3,726.35 $3,726.35 $3,700.00
SUBTOTAL - Basic Fee Services 16.3 65.3 16.0 485.0 883.5 24.0 160.0 12.0 1662.0 $220,036.86 $220,036.86 $220,600.00
TOTAL PROJECT 16.8 67.3 16.0 490.0 899.5 16.0 96.0 96.0 40.0 25.0 192.0 22.0 1976.5 $262,583.24 $4,055.30 $266,638.54 $267,230.00
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FINANCIAL SUMMARY:
Are budgeted funds available: Yes Amount budgeted/available: $267,230.00
Fund(s) (Name and number): 895-669-6670
Project #: 012-PXI0146 Phase XI Street Reconstruction Design
Source of Funds: 2021 Bond Proceeds
Cost of recommended contract award: $ 267,230.00
Total estimated project cost:
$ 267,230.00 Engineering Already authorized Yes No
$ 267,230.00 Total estimated costs
209
CITY OF THE COLONY, TEXAS
RESOLUTION NO. 2021 - ______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF THE
COLONY, TEXAS, APPROVING AN ENGINEERING SERVICES
CONTRACT AMENDMENT BY AND BETWEEN THE CITY OF THE
COLONY AND HALFF ASSOCIATES, INC. FOR CONSTRUCTION
PLANS AND SPECIFICATIONS FOR THE PHASE 11 RESIDENTIAL
STREET RECONSTRUCTION PROJECT; AUTHORIZING THE CITY
MANAGER TO EXECUTE THE CONTRACT; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the City and Consultant have entered into an Engineering Services Contract
Amendment that includes surveying, preparing construction plans, specifications and drawings,
estimates and construction management for the Phase 11 Residential Street Reconstruction
Project; and
WHEREAS, the City has determined that it is in the best interest of the City to enter into
the Contract with Halff Associates, Inc. which is attached hereto and incorporated herein by
reference as Exhibit “A”under the terms and conditions provided therein; and
WHEREAS, with this Contract the City of The Colony is agreeing to the services no to
exceed the amount of $267,230.00 for such work.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF THE COLONY, TEXAS, THAT:
Section 1.The Engineering Services Contract, which is attached hereto and incorporated
herein as Exhibit "A", having been reviewed by the City Council of the City of The Colony, Texas,
and found to be acceptable and in the best interest of the City and its citizens, be, and the same is
hereby, in all things approved.
Section 2. The City Manager is hereby authorized to execute the Contract on behalf of the
City of The Colony, Texas.
Section 3.This Resolution shall take effect immediately from and after its adoption and
it is so resolved.
PASSED AND APPROVED by the City Council of the City of The Colony, Texas,
this 6th day of April 2021.
_____________________________
Joe McCourry, Mayor
City of The Colony, Texas
ATTEST:
_______
Tina Stewart, TRMC, CMC, City Secretary
210
APPROVED AS TO FORM:
Jeff Moore, City Attorney
211
Agenda Item No:5.1
CITY COUNCIL Agenda Item Report
Meeting Date: April 6, 2021
Submitted by: David Swain
Submitting Department: Parks & Recreation
Item Type: Resolution
Agenda Section:
Subject:
Discuss and consider approving a resolution authorizing the City Manager to execute a contract with Paddle
EZ, LLC for self-service water sports equipment rentals at Stewart Creek Park. (Swain)
Suggested Action:
Attachments:
Exhibit A - 2008 SCP Lease DACW63-1-08-0623.pdf
Paddle EZ Memo.pdf
The Colony - Agreement - Paddle EZ Colony .pdf
Paddle EZ Photos.pdf
Res. 2021-xxx Paddle EZ, LLC Agreement.doc
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1
Parks and Recreation
Memo
To: Mayor & Council
From: David Swain, Recreation Manager
CC: Troy Powell, City Manager
Pam Nelson, Community Services Director
Date: 3/11/2021
Re: Paddle EZ Agreement for Stewart Creek Park
The Parks & Recreation Department would like to enter into an agreement with Paddle EZ, LLC to
provide water sports equipment (kayaks, paddle boards, etc) rentals at Stewart Creek Park. Paddle EZ
is based out of Austin, Texas, and provides water sports equipment rentals at approximately 17
locations across the country, including 8 locations here in Texas. Cedar Hill State Park is the closest
location to The Colony.
Paddle EZ will provide all of the necessary setup, equipment, signage and ongoing maintenance,
safety inspections and insurance coverage for the operations. Visitors to the park will be able to rent the
equipment on an hourly basis by reserving the available equipment on the Paddle EZ website. Current
rental rates are $18/hour/piece of equipment. Life preservers are provided and required for all
equipment users. Photos of similar setups at other Paddle EZ locations are included.
The exact location in the park has not been 100% determined as of yet, but the general area of the old
swim beach is the likely location where this amenity will be located. In exchange for providing a rental
location at Stewart Creek Park, the City will be paid on a quarterly basis a usage fee based on the
revenue generated at our location. The scale for these payments is included in the agreement.
The agreement between the City and Paddle EZ has been reviewed, edited and approved by the City
Attorney. If approved by City Council it will be sent to the US Army Corps of Engineers for their
approval before being implemented. Our goal is to have all approvals completed in order to have our
location open and available for rentals prior to start of the busy season later this Spring.
Parks & Recreation recommends approval of this item. If you have any questions prior to the City
Council meeting on April 6, please feel free to contact me.
ds
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REAL PROPERTY USE AGREEMENT
This Real Property Use Agreement (the “Agreement”) is by and between the City of The Colony,
Texas, a Texas home-rule municipality (the “Owner”), and Paddle EZ, LLC (“User”), a Texas limited liability
company, and is as follows:
R E C I T A L S:
A. The Owner leases the property located at 3700 Sparks Road; The Colony, TX 75056
This Contract is expressly made subject to all of the terms, conditions, and limitations contained In Lease
No. DACW63-08-0623 dated June 1, 2008 (Lease) between the Department and the United States, acting
through the Army Corps of Engineers (the “USACE), of which is attached hereto as Exhibit A and
incorporated herein for all purposes except as described herein.
With respect to any approval or consent required to be obtained from USACE under the Lease, such
approval or consent must be obtained by Concessionaire from both the Department and USACE, and the
approval of the Department may be withheld if USACE’s approval or consent is not obtained.
Concessionaire hereby expressly assumes and agrees to hold the Department free and harmless of and
from all liability, judgments, costs, damages. claims, demands, and expenses (including reasonable
attorneys’ and experts’ fees) arising out of the Concessionaires failure to comply with or to perform
Concessionaire’s obligations hereunder or to act or omit to act in any manner which will constitute a
breach of the Master Lease.
Concessionaire understands that certain provisions of this Contract mirror or duplicate provisions
contained in the Lease, and that compliance by the Concessionaire with those particular provisions herein
does not relieve the Concessionaire of its duties and responsibilities under the Lease.
Those provisions of the Lease concerning the term, accommodations, services and facilities to be
provided, and accounts, records, and receipts, are expressly not incorporated herein, and the provisions
of this Contract related to the term, accommodations, facilities and services to be provided, and accounts,
records and reports, shall control.
Concessionaire shall have no claim against the Department for any damages incurred in relation to the
exercise by USACE of its rights reserved under the Lease, including termination.
B. User desires to install, operate, and maintain one or more self-service lockers (each, a
“Locker”) on the Property, which Locker will contain watersports equipment that may be rented through
User’s website (the “Permitted Purpose”).
C. The Owner has agreed to allow the User to use the Property for the Permitted Purpose,
subject to the terms and conditions of this Agreement.
A G R E E M E N T S:
1. Property Use. The Owner hereby grants User the right to use the Property, during the
Term (defined below), for the Permitted Purpose. During the Term, the Owner shall not permit any person
237
2
or company to use any portion of the Property to rent watersports equipment that is similar in function
and use to that which are being provided by User.
2. Term. Unless sooner terminated as provided in this Agreement, this Agreement shall
commence on the Effective Date and shall remain in effect for an initial term of 5 years (the “Term”). The
Term shall automatically renew for successive identical periods thereafter unless written notice of non-
renewal is given by either party to the other party at least 60 days prior to the expiration of the then-
current Term.
3. Use Fee. User has agreed to pay a use fee for the use of the Property to the Owner equal
to:
5% - on annual location revenue from 0-$25K
10% - on annual location revenue from $25k-50k
15% - on annual location revenue over $50k
Location revenue excluding applicable taxes, credits or refunds. Such use fee will be paid within
30 days following the end of each calendar quarter and each payment shall be accompanied by a written
report reflecting a true and accurate accounting of revenues and allowed expenses or refunds.
4. Insurance. User and the Owner shall each, at their own cost and expense, maintain and
keep in force at all times during the Term a minimum $1,000,000.00 commercial general liability
insurance, combined single limit per occurrence for bodily injury, personal injury, and property damage.
5. Representations and Warranties. Each party represents and warrants to the other that
it: (a) has the full right, power and authority to enter into this Agreement, to grant the rights and licenses
set forth herein, and to perform its obligations hereunder and (b) shall comply with all statutes,
ordinances, rules, regulations, orders, and codes applicable to such party. EXCEPT FOR THE EXPRESS
REPRESENTATIONS AND WARRANTIES CONTAINED IN THIS SECTION 5, NEITHER PARTY HAS MADE OR
MAKES ANY EXPRESS OR IMPLIED REPRESENTATION OR WARRANTY, EITHER ORAL OR WRITTEN,
WHETHER ARISING BY LAW OR OTHERWISE, ALL OF WHICH ARE EXPRESSLY DISCLAIMED.
6. Indemnity. To the extent allowed by law, each party (as “Indemnifying Party”) shall
indemnify, defend and hold harmless the other party, and its officers, directors, members, partners,
employees, agents, affiliates, successors and permitted assigns (collectively, “Indemnified Party”) against
all claims made or judicial or administrative actions filed which allege that the Indemnified Party is liable
to the claimant by reason of:
(a) any injury to or death of any person, or damage to or loss of property, or any other thing
occurring on or about any part of the Property, or in any manner growing out of, resulting from or
connected with the use, condition or occupancy of, the Property if caused by any negligent or wrongful
act or omission of Indemnifying Party or its agents, partners, contractors, employees, permitted assignees,
licensees, sublessees, invitees or any other person or entity for whose conduct Licensee is legally
responsible;
(b) violation by Indemnifying Party of any contract or agreement to which Indemnifying Party
is a party in each case affecting any part of the Property or the occupancy or use thereof by Indemnifying
Party; and
238
3
(c) violation of or failure to observe or perform any condition, provision or agreement of this
Agreement on Indemnifying Party’s part to be observed or performed hereunder.
This Section 6 provision shall survive the expiration or earlier termination of this Agreement.
7. Limitation of Liability. NOTWITHSTANDING ANYTHING TO THE CONTRARY CONTAINED IN
THIS AGREEMENT, IN NO EVENT SHALL EITHER PARTY BE LIABLE TO THE OTHER FOR ANY INDIRECT,
PUNITIVE, SPECIAL, CONSEQUENTIAL OR INCIDENTAL DAMAGES WHATSOEVER, INCLUDING LOSS OF
GOODWILL OR LOSS OF PROFITS. IN NO EVENT SHALL THE AGGREGATE LIABILITY OF USER EXCEED THE
PROCEEDS ACTUALLY PAID FROM THE INSURANCE POLICIES REQUIRED TO BE CARRIED BY USER
PURSUANT TO SECTION 4 ABOVE.
8. Termination. If either party defaults in the performance of any of its obligations under
this Agreement, and such default continues for more than 10 days after receipt of written notice from the
non-defaulting party, the non-defaulting party shall have the right to terminate this Agreement and
pursue any other remedies available at law or in equity, except as limited herein. In addition, User or
Owner party may terminate this Agreement for its convenience upon at least 30 days prior written notice.
9. Applicable Law and Venue. This Agreement shall be governed by and construed in
accordance with the laws of the State of Texas, and all obligations of the parties created hereunder are
performable in Denton County, Texas. Venue for any action arising under this Agreement shall lie in the
state district courts of Denton County, Texas.
10. Miscellaneous. This Agreement constitutes the entire agreement between the parties and
supersedes all prior understandings and agreements regarding the subject matter hereof. This Agreement
shall not be altered or modified except in a writing duly executed by the parties hereto. Neither party shall
be responsible for delays in the performance of its obligations caused by events beyond the party’s
reasonable control. All notices, requests, consents, claims, demands, waivers, and other communications
hereunder shall be in writing and addressed to the parties at the addresses set forth in the signature block
of this Agreement (or to such other address that may be designated by a party in writing from time to
time). Neither party shall assign this Agreement hereunder without the prior written consent of the other
party; provided, however, that either party may assign this Agreement without such consent upon written
notice to the other party, to an affiliate or to an entity that acquires all or substantially all of the business
or assets of such party to which this Agreement pertains, whether by merger, reorganization, acquisition,
sale, or otherwise. This Agreement shall be binding upon and shall inure to the benefit of the parties and
their permitted successors and assigns. This Agreement may be executed in counterparts, a copy of each
of which shall be deemed an original, and both of which taken together shall constitute one and the same
instrument.
[Signature page follows]
239
4
EXECUTED by the undersigned, as of the last date signed below (the “Effective Date”).
PADDLE EZ, LLC City of The Colony, Texas
Signature: Signature:
Print Name: Scott Koester Print Name: Troy C. Powell
Title: President Title: City Manager
Street Address: 4401 Canoas Dr. Street Address: 6800 Main Street
City, State, Zip: Austin, Texas 78730 City, State, Zip: The Colony, Texas 75056
Date: Date:
240
Paddle EZ, LLC
241
242
243
CITY OF THE COLONY, TEXAS
RESOLUTION NO. 2021 - _______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
THE COLONY, TEXAS, AUTHORIZING THE CITY MANAGER
TO EXECUTE AN AGREEMENT BY AND BETWEEN PADDLE
EZ, LLC FOR SELF-SERVICE WATER SPORTS EQUIPMENT
RENTAL AT STEWART CREEK PARK; PROVIDING AN
EFFECTIVE DATE
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF THE COLONY, TEXAS:
Section 1.That the City Council of the City of The Colony, Texas, has duly
reviewed and considered the agreement by and between Paddle EZ, LLC for self-
service water sports equipment rental at Stewart Creek Park ; and
Section 2. That this agreement, attached hereto as Exhibit “A”,is found to be
acceptable and in the best interest of the City and its citizens, and the City Manager is
hereby authorized to execute the agreement on behalf of the City of The Colony, Texas,
with the terms and conditions as stated therein.
Section 3.That this resolution shall take effect immediately from and after
its passage.
PASSED AND APPROVED by the City Council of the City of The Colony,
Texas, this 6th day of April 2021.
__________________________
Joe McCourry, Mayor
City of The Colony, Texas
ATTEST:
__________________________________
Tina Stewart, TRMC, CMC City Secretary
APPROVED AS TO FORM:
______________________________________
Jeff Moore, City Attorney
244
Agenda Item No:5.2
CITY COUNCIL Agenda Item Report
Meeting Date: April 6, 2021
Submitted by: Jackie Kopsa
Submitting Department: Parks & Recreation
Item Type: Resolution
Agenda Section:
Subject:
Discuss and consider approving a resolution authorizing the City Manager to award a bid for the annual
maintenance and seasonal mowing services of parks, medians, right of ways and other municipal grounds in
the amount of $239,140 to SLM Landscape and Maintenance to be funded from the Parks Fund, Aquatics Fund,
Lake Parks Fund and Community Development Corporation Fund. (Kopsa)
Suggested Action:
Approve
Attachments:
Mowing BID TAB_50-21-08.pdf
Council Memo - Mowing Services 2021.docx
Res. 2021-xxx SLM Landscaping and Maintenance Bid.docx
245
Page 1 of 4
BID #50-21-08_MOWING
UNIT PRICE SCHEDULE
LOCATION
MEDIANS & PKWYS ACRES 1 CYCLE 36 CYCLES 1 CYCLE 36 CYCLES 1 CYCLE 36 CYCLES 1 CYCLE 36 CYCLES 1 CYCLE 36 CYCLES 1 CYCLE 36 CYCLES 1 CYCLE 36 CYCLES 1 CYCLE 36 CYCLES
North Colony Blvd. West 2.3 125.00$ 4,500.00$ 110.40$ 3,974.40$ 167.29$ 6,022.44$ 97.75$ 3,519.00$ 115$ 4,140$ 150$ 5,400$ 176.29$ 6,346.44$
Chowning Cir 0.072 5.00$ 180.00$ 15.00$ 540.00$ 10.00$ 360.00$ 3.60$ 129.60$ 40$ 1,440$ 13$ 450$ 5.52$ 198.72$
North Colony Blvd. East 5.28 290.00$ 10,440.00$ 253.44$ 9,123.84$ 704.08$ 25,346.88$ 224.40$ 8,078.40$ 264$ 9,504$ 232$ 8,352$ 404.71$ 14,569.56$
Lakeshore Blvd.0.27 10.00$ 360.00$ 15.00$ 540.00$ 46.06$ 1,658.16$ 13.50$ 486.00$ 40$ 1,440$ 13$ 450$ 20.70$ 745.20$
South Colony Blvd West 0.14 30.00$ 1,080.00$ 15.00$ 540.00$ 38.98$ 1,403.28$ 7.00$ 252.00$ 40$ 1,440$ 13$ 450$ 10.73$ 386.28$
South Colony Blvd East 1.96 105.00$ 3,780.00$ 94.08$ 3,386.88$ 160.93$ 5,793.48$ 83.30$ 2,998.80$ 98$ 3,528$ 60$ 2,160$ 150.23$ 5,408.28$
South Colony Blvd. Ext.0.42 20.00$ 720.00$ 20.16$ 725.76$ 40.42$ 1,455.12$ 17.85$ 642.60$ 40$ 1,440$ 13$ 450$ 32.19$ 1,158.84$
Hamilton Ct. .046 5.00$ 180.00$ 15.00$ 540.00$ 10.00$ 360.00$ 2.30$ 82.80$ 40$ 1,440$ 13$ 450$ 3.53$ 127.08$
FM 423 22.37 950.00$ 34,200.00$ 1,073.76$ 38,655.36$ 1,159.31$ 41,735.16$ 950.73$ 34,226.28$ 1,120$ 40,320$ 984$ 35,424$ 1,714.63$ 61,726.68$
Memorial Dr. East 10 525.00$ 18,900.00$ 480.00$ 17,280.00$ 500.83$ 18,029.88$ 425.00$ 15,300.00$ 500$ 18,000$ 440$ 15,840$ 766.49$ 27,593.64$
Memorial Dr. West 4.93 270.00$ 9,720.00$ 236.64$ 8,519.04$ 117.07$ 4,214.52$ 209.53$ 7,543.08$ 245$ 8,820$ 217$ 7,812$ 377.88$ 13,603.68$
Paige Rd.2.21 120.00$ 4,320.00$ 106.08$ 3,818.88$ 69.50$ 2,502.00$ 93.93$ 3,381.48$ 110$ 3,960$ 150$ 5,400$ 169.39$ 6,098.04$
Cedar Ridge Ct .06 5.00$ 180.00$ 15.00$ 540.00$ 10.00$ 360.00$ 3.00$ 108.00$ 40$ 1,440$ 13$ 450$ 4.60$ 165.60$
Plano Parkway North 0.2 15.00$ 540.00$ 15.00$ 540.00$ 23.66$ 851.76$ 10.00$ 360.00$ 40$ 1,440$ 13$ 450$ 15.33$ 551.88$
Worley Dr.0.38 20.00$ 720.00$ 18.24$ 656.64$ 19.48$ 701.28$ 16.15$ 581.40$ 40$ 1,440$ 13$ 450$ 29.13$ 1,048.68$
Blair Oaks Dr.0.73 40.00$ 1,440.00$ 35.04$ 1,261.44$ 10.00$ 360.00$ 31.03$ 1,117.08$ 40$ 1,440$ 30$ 1,080$ 55.95$ 2,014.20$
Blair Oaks Place 0.03 5.00$ 180.00$ 15.00$ 540.00$ 10.00$ 360.00$ 1.50$ 54.00$ 20$ 720$ 13$ 450$ 2.30$ 82.80$
Blue Glen Court 0.03 5.00$ 180.00$ 15.00$ 540.00$ 10.00$ 360.00$ 1.50$ 54.00$ 20$ 720$ 13$ 450$ 2.30$ 82.80$
Avery court 0.05 5.00$ 180.00$ 15.00$ 540.00$ 10.00$ 360.00$ 2.50$ 90.00$ 20$ 720$ 30$ 1,080$ 3.83$ 137.88$
Morning Star 0.53 30.00$ 1,080.00$ 25.44$ 915.84$ 50.01$ 1,800.36$ 22.53$ 811.08$ 20$ 720$ 30$ 1,080$ 40.62$ 1,462.32$
Standridge Dr.0.03 5.00$ 180.00$ 15.00$ 540.00$ 10.00$ 360.00$ 1.50$ 54.00$ 20$ 720$ 13$ 450$ 2.30$ 82.80$
SUBTOTAL 54.638 2,585.00$ 93,060.00$ 2,603.28$ 93,718.08$ 3,177.62$ 114,394.32$ 2,218.60$ 79,869.60$ 2,912$ 104,832$ 2,461$ 88,578$ 3,988.65$ 143,591.40$
LOCATION
PARKS ACRES 1 CYCLE 36 CYCLES 1 CYCLE 36 CYCLES 1 CYCLE 36 CYCLES 1 CYCLE 36 CYCLES 1 CYCLE 36 CYCLES 1 CYCLE 36 CYCLES 1 CYCLE 36 CYCLES 1 CYCLE 36 CYCLES
Friendship Park 1.66 75.00$ 2,700.00$ 55.78$ 2,008.08$ 73.78$ 2,656.08$ 70.55$ 2,539.80$ 81.78$ 2,944.08$ 67$ 2,412$ 60$ 2,160$ 79.98$ 2,879.28$
Scout Park 4.55 205.00$ 7,380.00$ 152.88$ 5,503.68$ 168.26$ 6,057.36$ 193.38$ 6,961.68$ 300.73$ 10,826.28$ 182$ 6,552$ 200$ 7,200$ 219.22$ 7,891.92$
Carr/Chapman Park 1.3 60.00$ 2,160.00$ 43.68$ 1,572.48$ 63.70$ 2,293.20$ 55.25$ 1,989.00$ 85.72$ 3,085.92$ 75$ 2,700$ 60$ 2,160$ 62.63$ 2,254.68$
Lions Club Park 6.41 290.00$ 10,440.00$ 215.38$ 7,753.68$ 227.74$ 8,198.64$ 272.43$ 9,807.48$ 276.85$ 9,966.60$ 285$ 10,260$ 282$ 10,152$ 308.83$ 11,117.88$
Slay/Baker Park 2.25 100.00$ 3,600.00$ 75.60$ 2,721.60$ 83.68$ 3,012.48$ 95.63$ 3,442.68$ 100.65$ 3,623.40$ 105$ 3,780$ 150$ 5,400$ 108.40$ 3,902.40$
Dave Cowan Park 2.37 100.00$ 3,600.00$ 79.63$ 2,866.68$ 90.76$ 3,267.36$ 100.73$ 3,626.28$ 155.30$ 5,590.80$ 105$ 3,780$ 150$ 5,400$ 114.18$ 4,110.48$
Austin Ranch Park 2.92 115.00$ 4,140.00$ 98.11$ 3,531.96$ 103.18$ 3,714.48$ 124.10$ 4,467.60$ 99.47$ 3,580.92$ 135$ 4,860$ 150$ 5,400$ 140.68$ 5,064.48$
SUBTOTAL 21.46 945.00$ 34,020.00$ 721.06$ 25,958.16$ 811.10$ 29,199.60$ 912.07$ 32,834.52$ 1,100.50$ 39,618.00$ 954$ 34,344$ 1,052$ 37,872$ 1,033.92$ 37,221.12$
PARKS ACRES 1 CYCLE 36 CYCLES 1 CYCLE 36 CYCLES 1 CYCLE 36 CYCLES 1 CYCLE 36 CYCLES 1 CYCLE 36 CYCLES 1 CYCLE 36 CYCLES 1 CYCLE 36 CYCLES 1 CYCLE 36 CYCLES
Bill Allen Memorial Park 17.2 450.00$ 16,200.00$ 577.92$ 20,805.12$ 661.81$ 23,825.16$ 731.00$ 26,316.00$ 677.95$ 24,406.20$ 775$ 27,900$ 757$ 27,252$ 828.68$ 29,832.48$
Kids Colony Park 2.65 135.00$ 4,860.00$ 89.04$ 3,205.44$ 10.00$ 360.00$ 112.63$ 4,054.68$ 116.00$ 4,176.00$ 120$ 4,320$ 150$ 5,400$ 127.68$ 4,596.48$
Aquatic Park 1.86 125.00$ 4,500.00$ 62.50$ 2,250.00$ 77.96$ 2,806.56$ 79.05$ 2,845.80$ 124.11$ 4,467.96$ 100$ 3,600$ 60$ 2,160$ 89.61$ 3,225.96$
Stewart Creek Park 37.24 975.00$ 35,100.00$ 1,251.26$ 45,045.36$ 1,168.76$ 42,075.36$ 1,582.70$ 56,977.20$ 1,156.00$ 41,616.00$ 1,485$ 53,460$ 1,415$ 50,940$ 1,794.20$ 64,591.20$
Park Loop Trail 2.36 115.00$ 4,140.00$ 79.30$ 2,854.80$ 113.17$ 4,074.12$ 100.30$ 3,610.80$ 165.25$ 5,949.00$ 120$ 4,320$ 150$ 5,400$ 113.70$ 4,093.20$
SUBTOTAL 61.31 1,800.00$ 64,800.00$ 2,060.02$ 74,160.72$ 2,031.70$ 73,141.20$ 2,605.68$ 93,804.48$ 2,239.31$ 80,615.16$ 2,600$ 93,600$ 2,532$ 91,152$ 2,953.87$ 106,339.32$
MOWING & TRIMMING
Davey Tree Expert CompanySLM Landscaping &
Maintenance
MOWING & TRIMMING
MOWING & TRIMMING
Holland Right of Way
MOWING & TRIMMING
MOWING & TRIMMING MOWING & TRIMMINGMOWING & TRIMMING
incircle/Landscaping and Lawn
Care
MOWING & TRIMMING
Perfect Finish Landscaping Greener Pastures Landscape
MOWING & TRIMMING
MOWING & TRIMMING
MOWING & TRIMMING
MOWING & TRIMMING
Landscape Professional of Texas
MOWING & TRIMMING
MOWING & TRIMMING
SRH Landscales
MOWING & TRIMMING
MOWING & TRIMMING
246
Page 2 of 4
BID #50-21-08_MOWING
UNIT PRICE SCHEDULE
Davey Tree Expert CompanySLM Landscaping &
Maintenance Holland Right of Wayincircle/Landscaping and Lawn
Care Perfect Finish Landscaping Greener Pastures LandscapeLandscape Professional of TexasSRH Landscales
LOCATION
MUNICIPAL GROUNDS ACRES 1 CYCLE 36 CYCLES 1 CYCLE 36 CYCLES 1 CYCLE 36 CYCLES 1 CYCLE 36 CYCLES 1 CYCLE 36 CYCLES 1 CYCLE 36 CYCLES 1 CYCLE 36 CYCLES 1 CYCLE 36 CYCLES
Rec Ctr./PD/Senior Ctr.3.15 190.00$ 6,840.00$ 120.96$ 4,354.56$ 255.09$ 9,183.24$ 133.88$ 4,819.68$ 289.77$ 10,431.72$ 145.00$ 5,220.00$ 250$ 9,000$ 177.06$ 6,374.16$
Animal Shelter/Public Works/Fleet Garage 1.6 110.00$ 3,960.00$ 61.44$ 2,211.84$ 21.15$ 761.40$ 68.00$ 2,448.00$ 147.46$ 5,308.56$ 95.00$ 3,420.00$ 60$ 2,160$ 122.64$ 4,415.04$
Colony Convention and Visitors Bureau 0.13 20.00$ 720.00$ 15.00$ 540.00$ 11.62$ 418.32$ 6.50$ 234.00$ 12.24$ 440.64$ 75.00$ 2,700.00$ 13$ 450$ 9.96$ 358.56$
City Hall/Annex 0.62 30.00$ 1,080.00$ 23.81$ 857.16$ 10.00$ 360.00$ 26.35$ 948.60$ 57.31$ 2,063.16$ 75.00$ 2,700.00$ 30$ 1,080$ 47.52$ 1,710.72$
Municipal Annex Building 1.5 125.00$ 4,500.00$ 57.60$ 2,073.60$ 82.30$ 2,962.80$ 63.75$ 2,295.00$ 137.80$ 4,960.80$ 95.00$ 3,420.00$ 60$ 2,160$ 114.97$ 4,138.92$
SUBTOTAL 7 475.00$ 17,100.00$ 278.81$ 10,037.16$ 380.16$ 13,685.76$ 298.48$ 10,745.28$ 644.58$ 23,204.88$ 485.00$ 17,460.00$ 413$ 14,850$ 472.15$ 16,997.40$
Five Star Compex 1 CYCLE 36 CYCLES 1 CYCLE 36 CYCLES 1 CYCLE 36 CYCLES 1 CYCLE 36 CYCLES 1 CYCLE 36 CYCLES 1 CYCLE 36 CYCLES 1 CYCLE 36 CYCLES 1 CYCLE 36 CYCLES
Mowing and Trimming - Five Star West 725.00$ 26,100.00$ 844.80$ 30,412.80$ 558.03$ 20,089.08$ 1,530.85$ 55,110.60$ 1,231.12$ 44,320.32$ 1,450.00$ 52,200.00$ 2,376.00$ 85,536.00$ 1,190.51$ 42,858.36$
Mowing and Trimming - Five Star East
(Hawaiian Falls Parking Lot)85.00$ 3,060.00$ 153.60$ 5,529.60$ 57.96$ 2,086.56$ 246.50$ 8,874.00$ 166.03$ 5,977.08$ 140.00$ 5,040.00$ 550.00$ 19,800.00$ 31.80$ 1,144.80$
Annual Plant Material Color Change -
Veterans Memorial Planters (2 cycles)500.00$ 1,000.00$ -$ -$ 750.00$ 1,500.00$ 1,500.00$ 3,000.00$ included included 750.00$ 1,500.00$ 775.00$ 1,550.00$ 995.00$ 1,990.00$
SUBTOTAL 1,310.00$ 30,160.00$ 998.40$ 35,942.40$ 1,365.99$ 23,675.64$ 3,277.35$ 66,984.60$ 1,397.15$ 50,297.40$ 2,340.00$ 58,740.00$ 3,701.00$ 106,886.00$ 2,217.31$ 45,993.16$
TOTAL -$ 239,140.00$ -$ 239,816.52$ -$ 254,096.52$ -$ 284,238.48$ -$ 193,735.44$ 308,976.00$ -$ 339,338.00$ 350,142.40$
MOWING TRIMMING MOWING TRIMMINGMOWING TRIMMING MOWING TRIMMINGMOWING TRIMMING MOWING TRIMMING MOWING TRIMMING MOWING TRIMMING
247
Page 3 of 4
BID #50-21-08_MOWING
UNIT PRICE SCHEDULE
LOCATION
MEDIANS & PKWYS
North Colony Blvd. West
Chowning Cir
North Colony Blvd. East
Lakeshore Blvd.
South Colony Blvd West
South Colony Blvd East
South Colony Blvd. Ext.
Hamilton Ct.
FM 423
Memorial Dr. East
Memorial Dr. West
Paige Rd.
Cedar Ridge Ct
Plano Parkway North
Worley Dr.
Blair Oaks Dr.
Blair Oaks Place
Blue Glen Court
Avery court
Morning Star
Standridge Dr.
SUBTOTAL
LOCATION
PARKS
Friendship Park
Scout Park
Carr/Chapman Park
Lions Club Park
Slay/Baker Park
Dave Cowan Park
Austin Ranch Park
SUBTOTAL
PARKS
Bill Allen Memorial Park
Kids Colony Park
Aquatic Park
Stewart Creek Park
Park Loop Trail
SUBTOTAL
1 CYCLE 36 CYCLES 1 CYCLE 36 CYCLES 1 CYCLE 36 CYCLES 1 CYCLE 36 CYCLES 1 CYCLE 36 CYCLES 1 CYCLE 36 CYCLES 1 CYCLE 36 CYCLES
175.00$ 6,300.00$ 188.60$ 6,789.60$ 253.56$ 9,128.16$ 184.00$ 6,624.00$ 256$ 9,216$ 172.50$ 6,210$ 284.03$ 10,225.08$
20.00$ 720.00$ 45.00$ 1,620.00$ 39.08$ 1,406.88$ 5.76$ 207.36$ 43$ 1,548$ 20.25$ 729$ 8.89$ 320.04$
361.68$ 13,020.48$ 432.96$ 15,586.56$ 565.92$ 20,373.12$ 422.40$ 15,206.40$ 587$ 21,132$ 396.00$ 14,256$ 652.04$ 23,473.44$
20.00$ 720.00$ 45.00$ 1,620.00$ 37.50$ 1,350.00$ 21.60$ 777.60$ 43$ 1,548$ 20.25$ 729$ 33.34$ 1,200.24$
20.00$ 720.00$ 45.00$ 1,620.00$ 14.51$ 522.36$ 11.20$ 403.20$ 43$ 1,548$ 20.25$ 729$ 17.29$ 622.44$
150.00$ 5,400.00$ 160.72$ 5,785.92$ 249.59$ 8,985.24$ 156.80$ 5,644.80$ 218$ 7,848$ 147.00$ 5,292$ 242.05$ 8,713.80$
30.00$ 1,080.00$ 45.00$ 1,620.00$ 66.90$ 2,408.40$ 33.60$ 1,209.60$ 47$ 1,692$ 31.50$ 1,134$ 51.87$ 1,867.32$
20.00$ 720.00$ 45.00$ 1,620.00$ 13.30$ 478.80$ 3.68$ 132.48$ 43$ 1,548$ 20.25$ 729$ 5.68$ 204.48$
1,200.00$ 43,200.00$ 1,834.34$ 66,036.24$ 1,805.84$ 65,010.24$ 1,789.60$ 64,425.60$ 2,486$ 89,496$ 1,677.75$ 60,399$ 2,762.53$ 99,451.08$
685.00$ 24,660.00$ 820.00$ 29,520.00$ 632.86$ 22,782.96$ 800.00$ 28,800.00$ 1,112$ 40,032$ 750.00$ 27,000$ 1,234.93$ 44,457.48$
350.00$ 12,600.00$ 404.26$ 14,553.36$ 266.03$ 9,577.08$ 394.40$ 14,198.40$ 548$ 19,728$ 369.75$ 13,311$ 608.82$ 21,917.52$
151.39$ 5,450.04$ 181.22$ 6,523.92$ 235.03$ 8,461.08$ 176.80$ 6,364.80$ 246$ 8,856$ 165.75$ 5,967$ 272.92$ 9,825.12$
20.00$ 720.00$ 45.00$ 1,620.00$ 12.50$ 450.00$ 4.80$ 172.80$ 43$ 1,548$ 20.25$ 729$ 7.41$ 266.76$
25.00$ 900.00$ 45.00$ 1,620.00$ 50.38$ 1,813.68$ 16.00$ 576.00$ 43$ 1,548$ 20.25$ 729$ 24.70$ 889.20$
30.00$ 1,080.00$ 45.00$ 1,620.00$ 51.18$ 1,842.48$ 30.40$ 1,094.40$ 43$ 1,548$ 28.50$ 1,026$ 46.93$ 1,689.48$
50.00$ 1,800.00$ 59.86$ 2,154.96$ 47.98$ 1,727.28$ 58.40$ 2,102.40$ 82$ 2,952$ 54.75$ 1,971$ 90.15$ 3,245.40$
20.00$ 720.00$ 45.00$ 1,620.00$ 29.84$ 1,074.24$ 2.40$ 86.40$ 43$ 1,548$ 20.25$ 729$ 3.70$ 133.20$
20.00$ 720.00$ 45.00$ 1,620.00$ 12.50$ 450.00$ 2.40$ 86.40$ 43$ 1,548$ 20.25$ 729$ 3.70$ 133.20$
20.00$ 720.00$ 45.00$ 1,620.00$ 13.30$ 478.80$ 4.00$ 144.00$ 43$ 1,548$ 20.25$ 729$ 6.17$ 222.12$
50.00$ 1,800.00$ 43.46$ 1,564.56$ 69.95$ 2,518.20$ 42.40$ 1,526.40$ 59$ 2,124$ 39.75$ 1,431$ 65.45$ 2,356.20$
20.00$ 720.00$ 45.00$ 1,620.00$ 12.50$ 450.00$ 2.40$ 86.40$ 43$ 1,548$ 20.25$ 729$ 3.70$ 133.20$
3,438.07$ 123,770.52$ 4,665.42$ 167,955.12$ 4,480.25$ 161,289.00$ 4,163.04$ 149,869.44$ 6,114$ 220,104$ 4,035.75$ 145,287$ 6,426.30$ 231,346.80$
1 CYCLE 36 CYCLES 1 CYCLE 36 CYCLES 1 CYCLE 36 CYCLES 1 CYCLE 36 CYCLES 1 CYCLE 36 CYCLES 1 CYCLE 36 CYCLES 1 CYCLE 36 CYCLES
113.71$ 4,093.56$ 91.30$ 3,286.80$ 185.80$ 6,688.80$ 132.80$ 4,780.80$ 208$ 7,488$ 83.00$ 2,988.00$ 204.99$ 7,379.64$
311.68$ 11,220.48$ 250.25$ 9,009.00$ 338.99$ 12,203.64$ 364.00$ 13,104.00$ 268$ 9,648$ 227.50$ 8,190.00$ 561.89$ 20,228.04$
75.00$ 2,700.00$ 71.50$ 2,574.00$ 155.99$ 5,615.64$ 104.00$ 3,744.00$ 163$ 5,868$ 65.00$ 2,340.00$ 160.54$ 5,779.44$
439.09$ 15,807.24$ 352.55$ 12,691.80$ 374.89$ 13,496.04$ 512.80$ 18,460.80$ 378$ 13,608$ 320.50$ 11,538.00$ 791.59$ 28,497.24$
154.13$ 5,548.68$ 123.75$ 4,455.00$ 161.67$ 5,820.12$ 180.00$ 6,480.00$ 282$ 10,152$ 112.50$ 4,050.00$ 277.86$ 10,002.96$
162.35$ 5,844.60$ 130.35$ 4,692.60$ 185.20$ 6,667.20$ 189.60$ 6,825.60$ 297$ 10,692$ 118.50$ 4,266.00$ 292.68$ 10,536.48$
100.00$ 3,600.00$ 160.60$ 5,781.60$ 199.94$ 7,197.84$ 233.60$ 8,409.60$ 365$ 13,140$ 146.00$ 5,256.00$ 360.60$ 12,981.60$
1,355.96$ 48,814.56$ 1,180.30$ 42,490.80$ 1,602.48$ 57,689.28$ 1,716.80$ 61,804.80$ 1,961$ 70,596$ 1,073.00$ 38,628.00$ 2,650.15$ 95,405.40$
1 CYCLE 36 CYCLES 1 CYCLE 36 CYCLES 1 CYCLE 36 CYCLES 1 CYCLE 36 CYCLES 1 CYCLE 36 CYCLES 1 CYCLE 36 CYCLES 1 CYCLE 36 CYCLES
1,000.00$ 36,000.00$ 1,032.00$ 37,152.00$ 842.88$ 30,343.68$ 1,376.00$ 49,536.00$ 717$ 25,812$ 860.00$ 30,960.00$ 2,124.07$ 76,466.52$
125.00$ 4,500.00$ 159.00$ 5,724.00$ 281.77$ 10,143.72$ 212.00$ 7,632.00$ 332$ 11,952$ 132.50$ 4,770.00$ 327.26$ 11,781.36$
150.00$ 5,400.00$ 111.60$ 4,017.60$ 255.56$ 9,200.16$ 148.80$ 5,356.80$ 233$ 8,388$ 93.00$ 3,348.00$ 229.70$ 8,269.20$
2,000.00$ 72,000.00$ 2,234.40$ 80,438.40$ 1,281.05$ 46,117.80$ 2,979.20$ 107,251.20$ 1,242$ 44,712$ 1,862.00$ 67,032.00$ 4,598.86$ 165,558.96$
161.66$ 5,819.76$ 141.60$ 5,097.60$ 240.26$ 8,649.36$ 188.80$ 6,796.80$ 148$ 5,328$ 118.00$ 4,248.00$ 291.44$ 10,491.84$
3,436.66$ 123,719.76$ 3,678.60$ 132,429.60$ 2,901.52$ 104,454.72$ 4,904.80$ 176,572.80$ 2,672$ 96,192$ 3,065.50$ 110,358.00$ 7,571.33$ 272,567.88$
DD Commercial Landscape
Mgmt
MOWING & TRIMMING
MOWING & TRIMMING
American Landscape Systems
MOWING & TRIMMING
MOWING & TRIMMING
Land Care Mgmt Services
MOWING & TRIMMING
MOWING & TRIMMING
Lakehill Environmental
MOWING & TRIMMING
MOWING & TRIMMING
Abescape Group LLC
MOWING & TRIMMING
MOWING & TRIMMING
Good Earth Corp.
MOWING & TRIMMING
MOWING & TRIMMING
BrightView
MOWING & TRIMMING
MOWING & TRIMMING
248
Page 4 of 4
BID #50-21-08_MOWING
UNIT PRICE SCHEDULE
LOCATION
MUNICIPAL GROUNDS
Rec Ctr./PD/Senior Ctr.
Animal Shelter/Public Works/Fleet Garage
Colony Convention and Visitors Bureau
City Hall/Annex
Municipal Annex Building
SUBTOTAL
Five Star Compex
Mowing and Trimming - Five Star West
Mowing and Trimming - Five Star East
(Hawaiian Falls Parking Lot)
Annual Plant Material Color Change -
Veterans Memorial Planters (2 cycles)
SUBTOTAL
TOTAL
DD Commercial Landscape
MgmtAmerican Landscape Systems Land Care Mgmt Services Lakehill EnvironmentalAbescape Group LLC Good Earth Corp.BrightView
1 CYCLE 36 CYCLES 1 CYCLE 36 CYCLES 1 CYCLE 36 CYCLES 1 CYCLE 36 CYCLES 1 CYCLE 36 CYCLES 1 CYCLE 36 CYCLES 1 CYCLE 36 CYCLES
215.00$ 7,740.00$ 504.00$ 18,144.00$ 259.22$ 9,331.92$ 252.00$ 9,072.00$ 525$ 18,900$ 236.25$ 8,505.00$ 389.00$ 14,004.00$
225.00$ 8,100.00$ 256.00$ 9,216.00$ 183.00$ 6,588.00$ 128.00$ 4,608.00$ 267$ 9,612$ 120.00$ 4,320.00$ 197.59$ 7,113.24$
25.00$ 900.00$ 20.80$ 748.80$ 83.87$ 3,019.32$ 10.40$ 374.40$ 53$ 1,908$ 20.25$ 729.00$ 16.05$ 577.80$
50.00$ 1,800.00$ 99.20$ 3,571.20$ 172.52$ 6,210.72$ 49.60$ 1,785.60$ 104$ 3,744$ 46.50$ 1,674.00$ 76.57$ 2,756.52$
166.00$ 5,976.00$ 240.00$ 8,640.00$ 110.87$ 3,991.32$ 120.00$ 4,320.00$ 250$ 9,000$ 112.50$ 4,050.00$ 185.24$ 6,668.64$
681.00$ 24,516.00$ 1,120.00$ 40,320.00$ 809.48$ 29,141.28$ 560.00$ 20,160.00$ 1,199$ 43,164$ 535.50$ 19,278.00$ 864.45$ 31,120.20$
1 CYCLE 36 CYCLES 1 CYCLE 36 CYCLES 1 CYCLE 36 CYCLES 1 CYCLE 36 CYCLES 1 CYCLE 36 CYCLES 1 CYCLE 36 CYCLES 1 CYCLE 36 CYCLES
1,000.00$ 36,000.00$ 1,133.89$ 40,820.04$ 1,015$ 36,540$ 4,548.00$ 163,728.00$ 3,189.17$ 114,810.12$
155.00$ 5,580.00$ 147.14$ 5,297.04$ 193$ 6,948$ 200.00$ 7,200.00$ 160.54$ 5,779.44$
200.00$ 400.00$ 35 per flat 35 per flat 2,600$ 5,200$ no bid no bid 700.00$ 1,400.00$
1,355.00$ 41,980.00$ -$ 1,316.03$ 46,152.08$ -$ 3,808$ 48,688$ 4,748.00$ 170,928.00$ 4,049.71$ 121,989.56$
362,800.84$ 383,195.52$ 398,726.36$ 408,407.04$ 478,744.00$ -$ 484,479.00$ 752,429.84$
MOWING TRIMMINGMOWING TRIMMING MOWING TRIMMING MOWING TRIMMINGMOWING TRIMMING MOWING TRIMMINGMOWING TRIMMING
249
City of The Colony
Memo
To:Mayor and Council
From:Jackie Kopsa, Parks & Recreation
CC:Pam Nelson, Community Services Director
Troy Powell, City Manager
Date:March 2, 2021
Re:Contract Mowing Services
Purpose
To consider a bid award for mowing services to SLM Landscaping and Maintenance in the
amount of $239,140 for mowing and maintenance in various portions of the City. This is an
annually renewing contract with the option for three renewal years after the first year of service,
as long as the performance of the contractor is sufficiently up to the standard of the City.
Background
Contract mowing is a necessary, and continual, service for the City because the Parks &
Recreation Department currently lacks the appropriate resources to maintain all mowing
services in house. Currently, staff is responsible for maintenance of mowing on all athletic
playing surfaces, the greenbelt and rough-cut areas, the cemetery, and several pocket parks
within the city. Staff has also assumed all landscaping responsibilities (no longer maintaining
any contracts) throughout the City, including FM 423.
This contract will cover the areas we are unable to maintain. These include ten parks (including
Stewart Creek Park), municipal facilities, and medians and parkways. Each of these areas has
been included in prior mowing and landscape contracts. The term of the mowing contract runs
for 36 weeks from March – November. Each location included in the contract will be maintained
once each week as long as weather conditions are favorable.
Funding for this contract comes from multiple sources. The bulk of the contract is for medians
and parkways, municipal facilities and most parks. This expenditure of $169,380 comes from
the Parks fund and is a budgeted item. The mowing at Stewart Creek Park is budgeted in the
Lake Parks Fund. This portion of the expenditure is $35,100. The mowing for Five Star is
budgeted in the Community Development Corporation Fund. This portion of the award is
$30,160. The final portion of the contract is for Aquatic Park mowing, and is budgeted from the
Aquatic fund. The total for this portion is $4,500.
250
2
Recommendation
Our recommendation is to award a singular contract to SLM Landscape and Mowing, as they
were the overall low bid.While we did structure this bid to allow for the ability to award to multiple
vendors, we determined that it is in the best interest of the City to focus our management on a
singular vendor. It will also allow for increased consistency in scheduling. Our experience has
been that it becomes increasingly difficult to maintain a common schedule and standard when
working with multiple vendors.
SLM Landscaping and Maintenance was one of the vendors awarded a contract in our last bid
cycle. As the contract progressed, we were forced to cancel contracts with the other awarded
vendors because they were not able to meet the quality standards for the City. SLM was able to
assume each of these contracts and maintain our high standards of service. As such, we are
confident that they will be able to fully meet our needs at the level of service we expect to provide.
Thank you for your consideration of this request.
251
CITY OF THE COLONY, TEXAS
RESOLUTION NO. 2021 –_______
A RESOLUTION OF THE CITY OF THE COLONY, TEXAS AUTHORIZING
THE CITY MANAGER TO ACCEPT THE BID FROM SLM LANDSCAPE AND
MAINTENANCE FOR THE ANNUAL MAINTENANCE AND SEASONAL
MOWING SERVICES OF PARKS, MEDIANS, RIGHT-OF-WAYS AND OTHER
MUNICIPAL GROUNDS; PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Council has determined that it is in the best interest of the
citizens to award a bid to SLM Landscape and Maintenance for the annual maintenance
and seasonal mowing services of parks, medians, right-of-ways and other municipal
grounds; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF THE COLONY, TEXAS:
Section 1. That the City Council of the City of The Colony, Texas hereby awards a bid to
SLM Landscape and Maintenance in the amount of $239,140.00 for such work.
Section 2. That the City Manager or his designee is authorized to issue the appropriate
purchase order(s) in accordance with the bid award.
Section 3. That this resolution shall take effect immediately from and after its passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
THE COLONY, TEXAS THIS THE 6th DAY OF APRIL 2021.
______________________
Joe McCourry, Mayor
City of The Colony, Texas
ATTEST:
___________________________________
Tina Stewart, TRMC, CMC, City Secretary
APPROVED AS TO FORM:
___________________________________
Jeff Moore, City Attorney
252
Agenda Item No:5.3
CITY COUNCIL Agenda Item Report
Meeting Date: April 6, 2021
Submitted by: Tina Stewart
Submitting Department: CVB/Communications
Item Type: Resolution
Agenda Section:
Subject:
Discuss and consider approving a resolution authorizing the City Manager to execute the supplemental
allocation for the LPGA Community event. (Powell)
Suggested Action:
Attachments:
The Colony Community Programming_Final.pdf
Res. 2021-xxx LPGA - The Colony Community Programming Grant Request.docx
253
254
255
256
257
258
CITY OF THE COLONY, TEXAS
RESOLUTION NO. 2021 - _______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF THE
COLONY, TEXAS, AUTHORIZING THE CITY MANAGER TO
EXECUTE THE SUPPLEMENTAL ALLOCATION FOR THE LPGA
COMMUNITY EVENT; AND PROVIDING FOR AN EFFECTIVE DATE.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF THE COLONY, TEXAS THAT:
Section 1.That the City Council of the City of The Colony, Texas, hereby authorizes
the City Manager to execute the supplemental allocation for the LPGA Community event
in the amount of $100,000.00.
Section 2. That the City Manager or his designees are authorized to issue said grant
request.
Section 3. That this resolution shall take effect immediately from and after its passage.
DULY PASSED AND APPROVED by the City Council of the City of The
Colony, Texas, this 6th day of April 2021.
_____________________________
Joe McCourry, Mayor
City of The Colony, Texas
ATTEST:
___________________________________
Tina Stewart, TRMC, CMC, City Secretary
APPROVED AS TO FORM:
_____________________________
Jeff Moore, City Attorney
259
Agenda Item No:5.4
CITY COUNCIL Agenda Item Report
Meeting Date: April 6, 2021
Submitted by: Mayra Sullivan
Submitting Department: CVB/Communications
Item Type: Resolution
Agenda Section:
Subject:
Discuss and consider approving a resolution authorizing the City Manager to approve a grant in the amount
$56,362.00 for the City’s local share portion in a request for a State of Texas Events Trust Fund Grant. The
State of Texas will match the local share by 6.25:1 ratio. (Powell)
Suggested Action:
Attachments:
Res. 2021-xxx State of Texas Events Trust Fund Grant Request.docx
260
CITY OF THE COLONY, TEXAS
RESOLUTION NO. 2021 - _______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF THE
COLONY, TEXAS, APPROVING A GRANT REQUEST IN THE AMOUNT
OF $56,362.00 FOR THE CITY’S LOCAL SHARE PORTION IN A STATE
OF TEXAS EVENTS TRUST FUND; AND PROVIDING FOR AN
EFFECTIVE DATE.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF THE COLONY, TEXAS THAT:
Section 1.That the City Council of the City of The Colony, Texas, hereby authorizes
the City Manager to approve a grant request for the city’s local share portion for a State of
Texas Events Trust Fund in the amount of $56,362.00. The state of Texas will match the
local share by 6.25:1 ratio.
Section 2. That the City Manager or his designees are authorized to issue said grant
request.
Section 3. That this resolution shall take effect immediately from and after its passage.
DULY PASSED AND APPROVED by the City Council of the City of The
Colony, Texas, this 6th day of April 2021.
_____________________________
Joe McCourry, Mayor
City of The Colony, Texas
ATTEST:
___________________________________
Tina Stewart, TRMC, CMC, City Secretary
APPROVED AS TO FORM:
_____________________________
Jeff Moore, City Attorney
261
Agenda Item No:6.1
CITY COUNCIL Agenda Item Report
Meeting Date: April 6, 2021
Submitted by: Mayra Sullivan
Submitting Department: City Secretary
Item Type: Discussion
Agenda Section:
Subject:
A. Council shall convene into a closed executive session pursuant to Section 551.071 of the Texas Government
Code to seek legal advice from the city attorney regarding signage ordinances.
B. Council shall convene into a closed executive session pursuant to Section 551.087 of the Texas Government
Code regarding commercial or financial information the city has received from a business prospect(s), and to
deliberate the offer of a financial or other incentive to a business prospect(s).
Suggested Action:
Attachments:
262
Agenda Item No:7.1
CITY COUNCIL Agenda Item Report
Meeting Date: April 6, 2021
Submitted by: Mayra Sullivan
Submitting Department: City Secretary
Item Type: Discussion
Agenda Section:
Subject:
A. Any action as a result of executive session regarding signage ordinances.
B. Any action as a result of executive session regarding commercial or financial information the city has
received from a business prospect(s).
Suggested Action:
Attachments:
263