HomeMy WebLinkAbout11/01/01 Library Board MINUTES OF THE LIBRARY BOARD
OF THE
CITY OF THE COLONY
November 1,2001
A REGULAR SESSION of the Library Board of the City of The Colony, Texas, was called
to order by Vice Chair Clark at 7:10 p.m.
Present:
Sandi Gehrke Place 1
Diana Kruzich Place 2
Lorraine Clark Place 4
Jamie Skelton Place 5
Wayne Bullard Place 6
Joan L Sveinsson Library Director
Absent:
James Althaus Place 3 (Personal)
Sue Parks Place 7 (Business)
1. Citizens input.
None.
2. Consideration and approval of the minutes of the Board meeting held September 27,
2001.
The minutes were approved as presented.
3. Discussion and consideration of proposed revision to Intemet Access Policy. Director
Sveinsson requested that this item be tabled to the December meeting. Member Bullard
moved to table this discussion and Member Skelton second it. The move passed
unanimously.
4. Library Director's Report:
a. Status report re: grant projects.
No report.
b. Status report re: operations
Applications are still being accepted for the new Support Services Clerk position.
A new update of the automation software has been released which is to address
many of the problems encountered with the last release. Staff anticipates installing
the new update on November 5th.
The Exchange Server software has been moved to a separate server for added
security and to reduce potential conflicts.
The web-based version of the catalog has continued to lock up even after the
Exchange Server software was removed from the WebServer. The MIS Manager is
planning to do a complete reinstall of the IlS software and the catalog software, also
on November 5th.
The Poetry program is being evolved into an open mike reading held in the story
corner, and eventually may be broadened to include other cultural events.
The display track for hanging art displays has been installed in the Quiet Room.
Director Sveinsson will bring a proposed Display Policy to the Board at a future
meeting.
The Library hosted two workshops for member libraries of the Denton County
Library Advisory Board. Training presented was in the use of the Gale databases
provided by the Texas State Library. Four members of The Colony's staff who had
not been able to attend previous workshops on this topic were able to receive this
training here.
Director Sveinsson is still seeking input for planning the Library's 20th anniversary
celebration for February 2002. In discussing this topic, Board members provided
several program ideas for the celebration.
c. Status report re: Friends of the Library activities
Notification has been received of another grant of $1000 from Wal-Mart to be used
to purchase literacy materials and in support of literacy activities.
The grant received last month from Wal-Mart will be split between support of Youth
Programs and Adult programs. Part of the allocation for Youth Programs will be
used to purchase a photo printer to be used with the Library's digital camera.
Note: Library Secretary Chantrill is to be commended for her efforts in keeping
contact with Wal-Mart regarding potential grants.
d. Long range planning:
No report.
Director Sveinsson noted the following upcoming events:
November 2nd: NTRLS Regional meeting at 9:30 a.m. in the TCPL Conference Room.
November 15th: Volunteer Recognition Dinner at the Tribute, social at 6:30 p.m., dinner
at 7:00 p.m.
December 1st: FOTCPL book sale from 10:00 a.m. to 4:00 p.m.; book signing with local
author Hazel Spire at 10:30 a.m.; and Photos & Stories with Santa & Mrs. Claus
from 2 - 4 p.m. in the Story Corner.
The meeting adjourned at 7:57 p.m.
Lorraine Clark, Vice-Chair
an L. Sveinsson, Acting Secretary