HomeMy WebLinkAbout09/27/01 Library Board MINUTES OF THE LIBRARY BOARD
OF THE
CITY OF THE COLONY
September 27, 2001
A REGULAR SESSION of the Library Board of the City of The Colony, Texas, was called
to order by Chair Parks at 7:05 p.m.
Present:
James Althaus Place 3
Jamie Skelton Place 5
Wayne Bullard Place 6
Sue Parks Place 7
Joan L Sveinsson Library Director
Jo Chantrill Library Secretary
Absent:
Sandi Gehrke Place 1 (Personal)
Diana Kruzich Place 2 (Personal)
Lorraine Clark Place 3 (Medical)
1. Citizens input.
None.
2. Consideration and approval of the minutes of the Board meeting held August 23rd,
2001.
The minutes were approved as presented.
3. Library Director's Report:
a. Status report re: grant projects.
4-B Funding: All items to be purchased with this funding have been ordered and all
have been received, with the exception of the chairs coming from Texas
Correctional Industries, which have been encumbered via a purchase order and
have a 90-day delivery schedule.
b. Status report re: operations
The FY 2001-02 budget has been approved and includes the addition of a 19-
hour/week Support Services Clerk.
Staff is in the process of completing FY 2000-01 acquisitions.
Numerous problems have been experienced with the automation software and the
web server during the past two weeks.
Director Sveinsson and NTRLS System Representative Parks gave a brief report
from their attendance at the System Meeting. Amendments to the by-laws were
passed, one of which will establish more logical regions within the System than the
current regions (they were required to be based on population distribution; that
requirement is no longer in place). Other topics covered at the meeting included the
delay in the release of allocation funds and the newly approved funding of direct aid
to public libraries. __
Use of the allocation from the North Texas Regional Library System (State funds)
has been delayed because the State has not yet received approval of their plan in
regard to the Toys-R-Us settlement. Part of the NTRLS allocation was to fund the
cost of the courier service; Director Sveinsson has had no response since
submitting the request for service and will need to inquire as to whether the Toys-R-
Us situation will also impact the funding for the courier service.
The State Legislature approved funding for direct aid to public libraries. Each library
will need to submit a plan for use of the funding; the use should be one that can
show a very visible impact so as to encourage continued funding of direct aid.
The Colony will host the NTRLS East Region meeting on Nov. 2nd from 10:00 till
noon. Member Bullard, as The Colony's Alternate System Representative, will
attend if his work schedule permits.
The City's Volunteer Recognition Dinner will be on November 15th, 2001.
The Colony Public Library's 20th anniversary will be in February. All Board
members were encouraged to email suggestions for the celebration to Director
Sveinsson.
c. Status report re: Friends of the Library activities
The September book and bake sale was very successful, bringing in $682.78. --
The Friends will host a Potluck Dinner & Treasure Hunt at the Library on Saturday,
October 20th at 6:00 p.m.
The Friends received a bonus grant of $1000.00 from Wal-Mart and will decide at
the next officers meeting what projects will be funded by that grant.
Orders for the annual Thanksgiving pie sale will begin on October 16th.
d. Long range planning:
No report.
Due to scheduling conflicts and holidays, it was agreed to combine the October and
November meetings in one meeting, which will be held on November 1st. The December
meeting will be held on December 13th.
The meeting adjourned at 7:57 p.m.
~Sue Parks, Chair
J~3hantrill, Secretary