HomeMy WebLinkAbout2020 0901CITY OF THE COLONY
CITY COUNCIL AGENDA
TUESDAY, SEPTEMBER 1, 2020
6:30 PM
TO ALL INTERESTED PERSONS
Notice is hereby given of a REGULAR SESSION of the CITY COUNCIL of the City of The Colony,
Texas to be held at 6:30 PM on TUESDAY, SEPTEMBER 1, 2020 at CITY HALL and via VIDEO
CONFERENCE, 6800 MAIN ST., THE COLONY, TX, at which time the following items will be
addressed:
1 ROUTINE ANNOUNCEMENTS, RECOGNITIONS AND PROCLAMATIONS
1.1 Call to Order
1.2 Invocation
1.3 Pledge of Allegiance to the United States Flag
1.4 Salute to the Texas Flag
1.5 Proclamation recognizing September 2020 as United Way of Denton County - LIVE UNITED Month.
(Council)
1.6 Items of Community Interest
2 CITIZEN INPUT
This portion of the meeting is to allow up to five (5) minutes per speaker with a maximum of
thirty (30) minutes for items not posted on the current agenda. The council may not discuss these
items, but may respond with factual data or policy information, or place the item on a future
agenda. Those wishing to speak shall submit a Request Form to the City Secretary.
3 WORK SESSION
The Work Session is for the purpose of exchanging information regarding public business or
policy. No action is taken on Work Session items. Citizen input will not be heard during this
portion of the agenda.
3.1 Receive a presentation, discuss and provide direction to staff regarding the process for changing the
speed limit on a residential street. (Hartline)
3.2 Council to provide direction to staff regarding future agenda items. (Council)
4 CONSENT AGENDA
The Consent Agenda contains items which are routine in nature and will be acted upon in one
motion. Items may be removed from this agenda for separate discussion by a Council member.
4.1 Consider approving City Council Regular Session meeting minutes for August 18, 2020. (Stewart)
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REGULAR SESSION of the CITY COUNCIL Agenda
Meeting Date: 09/01/2020
Page - 2
4.2 Consider approving Council expenditures for the month of July 2020. (Council)
4.3 Consider approving a resolution authorizing the City Manager to execute a Multiple Use Agreement with
the Texas Department of Transportation (TxDOT) for the construction, maintenance and operation of
the public Cascades/Grandscape Trail. (Morgan)
4.4 Consider approving a resolution authorizing the City Manager to execute an amendment to the
Voluntary Interlocal Cooperation Agreement with the Texas Department of Transportation for the
operation and maintenance of Traffic Signals along FM 423 and SH 121. (Hartlne)
5 REGULAR AGENDA ITEMS
5.1 Conduct a public hearing, discuss and consider the City of The Colony Preliminary Municipal Budget
2020-2021. (Miller)
5.2 Discuss and consider approving a resolution authorizing the City Manager to execute the proposed
2020-2021 Special and Aging Needs (SPAN) service contract. (Perez)
5.3 Discuss and consider approving an ordinance canceling the November 3, 2020 city council election for
single-member district Place 6 and declaring the unopposed candidate elected. (Stewart)
6 EXECUTIVE SESSION
6.1 A. Council shall convene into a closed executive session pursuant to Section 551.071 of the Texas
Government Code to seek legal advice from the city attorney regarding pending or contemplated
litigation - Appeal of Brazos Electric Power Cooperative, Inc., PUC Docket No. 45175 and City of
The Colony, Texas v. Brazos Electric Power Cooperative, Inc. matter, Cause No. 16-06424-16.
B. Council shall convene into a closed executive session pursuant to Section 551.087 of the Texas
Government Code regarding commercial or financial information the city has received from a business
prospect(s), and to deliberate the offer of a financial or other incentive to a business prospect(s).
C. Council shall convene into a closed executive session pursuant to Section 551.074 of the Texas
Government Code to the Texas Government Code to deliberate the evaluation, reassignment, duties,
discipline, or dismissal of the Municipal Judge.
D. Council shall convene into a closed executive session pursuant to Section 551.074 of the Texas
Government Code to the Texas Government Code to deliberate the evaluation, reassignment, duties,
discipline, or dismissal of the City Secretary.
7 EXECUTIVE SESSION ACTION
7.1 A. Any action as a result of executive session regarding pending or contemplated litigation - Appeal of
Brazos Electric Power Cooperative, Inc., PUC Docket No. 45175 and City of The Colony, Texas v.
Brazos Electric Power Cooperative, Inc. matter, Cause No. 16-06424-16.
B. Any action as a result of executive session regarding commercial or financial information the city has
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REGULAR SESSION of the CITY COUNCIL Agenda
Meeting Date: 09/01/2020
Page - 3
received from a business prospect(s).
C. Any action as a result of executive session regarding the evaluation, reassignment, duties, discipline,
or dismissal of the Municipal Judge.
D. Any action as a result of executive session regarding the evaluation, reassignment, duties, discipline,
or dismissal of the City Secretary.
EXECUTIVE SESSION NOTICE
Pursuant to the Texas Open Meeting Act, Government Code Chapter 551 one or more of the
above items may be considered in executive session closed to the public, including but not limited
to consultation with attorney pursuant to Texas Government Code Section 551.071 arising out of
the attorney’s ethical duty to advise the city concerning legal issues arising from an agenda item.
Any decision held on such matter will be taken or conducted in open session following the
conclusion of the executive session.
ADJOURNMENT
Persons with disabilities who plan to attend this meeting who may need auxiliary aids such as
interpreters for persons who are deaf or hearing impaired, readers or, large print are requested to
contact the City Secretary’s Office, at 972-624-3105 at least two (2) working days prior to the
meeting so that appropriate arrangements can be made.
CERTIFICATION
I hereby certify that above notice of meeting was posted outside the front door of City Hall by
5:00 p.m. on the ___ day of __________, 2017.
____________________________________
Tina Stewart, TRMC, City Secretary
3
Agenda Item No:1.5
CITY COUNCIL Agenda Item Report
Meeting Date: September 1, 2020
Submitted by: Tina Stewart
Submitting Department: City Secretary
Item Type: Proclamation
Agenda Section:
Subject:
Proclamation recognizing September 2020 as United Way of Denton County - LIVE UNITED Month. (Council)
Suggested Action:
Attachments:
United Way 2020.doc
4
MAYORAL PROCLAMATION
WHEREAS,since 1953, United Way of Denton County has empowered
donors, volunteers, businesses, governments, nonprofits, and community groups to
invest in neighbors for a better Denton County community; and
WHEREAS,United Way of Denton County lives “UNITED 4 Denton
County” to help children and families succeed, to guide and serve Veterans and their
families, to advocate for overall mental health, and to make homelessness rare, brief and
nonrecurring; and
WHEREAS,United Way of Denton County works with a network of nonprofits
across Denton County to improve the quality of life for the most vulnerable among us;
and
WHEREAS,United Way of Denton County seeks to increase efficiencies and
eliminate redundancies to better meet people’s needs through collaborative programs to
solve complex socioeconomic problems; and
WHEREAS,United Way of Denton County continues to improve and
transform lives across Denton County.
NOW, THEREFORE,I, Joe McCourry, Mayor of the City of The Colony, do
hereby proclaim September 2020 LIVE UNITED Month in the City of The Colony,
and ask all residents to LIVE UNITED.
SIGNED AND SEALED this 1st day of September, 2020.
__________________________________
Joe McCourry, Mayor
5
Agenda Item No:3.1
CITY COUNCIL Agenda Item Report
Meeting Date: September 1, 2020
Submitted by: Robert Kotasek
Submitting Department: Engineering
Item Type: Discussion
Agenda Section:
Subject:
Receive a presentation, discuss and provide direction to staff regarding the process for changing the speed
limit on a residential street. (Hartline)
Suggested Action:
Attachments:
6
Agenda Item No:3.2
CITY COUNCIL Agenda Item Report
Meeting Date: September 1, 2020
Submitted by: Mayra Sullivan
Submitting Department: City Secretary
Item Type: Miscellaneous
Agenda Section:
Subject:
Council to provide direction to staff regarding future agenda items. (Council)
Suggested Action:
Attachments:
7
Agenda Item No:4.1
CITY COUNCIL Agenda Item Report
Meeting Date: September 1, 2020
Submitted by: Mayra Sullivan
Submitting Department: City Secretary
Item Type: Minutes
Agenda Section:
Subject:
Consider approving City Council Regular Session meeting minutes for August 18, 2020. (Stewart)
Suggested Action:
Attachments:
August 18, 2020 DRAFT Minutes.docx
8
1 These items are strictly public service announcements. Expressions of thanks, congratulations or condolences; information
regarding holiday schedules; honorary recognition of city officials, employees or other citizens; reminders about upcoming
events sponsored by the City or other entity that are scheduled to be attended by a city official or city employee. No action
will be taken and no direction will be given regarding these items.
MINUTES OF THE CITY COUNCIL REGULAR SESSION
HELD ON
AUGUST 18, 2020
The Regular Session of the City Council of the City of The Colony, Texas, was called to order
at 6:30 p.m. on the 18
th day of August 2020, at City Hall, 6800 Main Street, The Colony,
Texas, with the following roll call:
Joe McCourry, Mayor
Kirk Mikulec, Councilmember
Richard Boyer, Deputy Mayor Pro Tem
Brian Wade, Councilmember
David Terre, Mayor Pro Tem
Perry Schrag, Councilmember
Joel Marks, Councilmember
Present
Present
Present
Present
Present
Present
Present
And with 7 council members present a quorum was established and the following items were
addressed:
1.0 ROUTINE ANNOUNCEMENTS, RECOGNITIONS and PROCLAMATIONS
1.1 Call to Order
Mayor McCourry called the meeting to order at 6:30 p.m.
1.2 Invocation
Father Joy Joseph of Holy Cross Catholic Church delivered the invocation.
1.3 Pledge of Allegiance to the United States Flag
The Pledge of Allegiance to the United States Flag was recited.
1.4 Salute to the Texas Flag
Salute to the Texas Flag was recited.
1.5 Items of Community Interest
None
2.0 CITIZEN INPUT
None
3.0 WORK SESSION
3.1 Council to provide direction to staff regarding future agenda items.
Councilman Wade requested a future agenda item on reducing the speed limit in
the Austin Waters Subdivision.
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City Council – Regular Meeting Agenda
August 18, 2020
Page| 2
Councilman Boyer requested a future agenda item on the cancellation or
rescheduling of the November 3, 2020 City Council meeting due to the 2020
General Election.
4.0 CONSENT AGENDA
Motion to approve all items from the Consent Agenda with the exception of Agenda Item 4.3 for
separate consideration- Mikulec; second by Marks, motion carried with all ayes.
4.1 Consider approving City Council Regular Session meeting minutes for August 5,
2020.
4.2 Consider accepting Derek Kadlac’s resignation from the Technologies Board.
*ITEM PULLED FROM AGENDA FOR SEPARATE CONSIDERATION*
4.3 Consider approving a resolution authorizing the City Manager to execute a new co-
sponsored association Athletic Facility Usage/Rental Policy for youth baseball with
Keep Calm & Baseball On, The Greatest Game, LLC.
Director of Government Relations, Brant Shallenburger, provided a brief overview
on the proposed resolution to Council.
Motion to approve- Marks; second by Boyer, motion carried with all ayes.
RESOLUTION NO. 2020-040
4.4 Consider approving a resolution authorizing the City Manager to execute a
purchase order in the amount of $36,749.28 to STS 360 for security camera systems
to be installed at the Five Star Complex and Stewart Creek Park to be funded by
the Community Development Corporation and the Lake Parks Fund.
RESOLUTION NO. 2020-041
5.0 REGULAR AGENDA ITEMS
5.1 Conduct a public hearing, discuss and consider the levying of the Public
Improvement District Annual Assessment on properties located within the City of
The Colony Public Improvement District No. 1. for the Fiscal Year 2020-21.
Executive Business Liaison, Jeremie Maurina, presented this item to Council. He
summarized the 2020-2021 preliminary cost breakdowns explaining the three
different areas that will be assessed evenly within the Grandscape District.
The public hearing opened at 6:48 p.m. and closed at 6:49 p.m. with no speakers.
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City Council – Regular Meeting Agenda
August 18, 2020
Page| 3
Motion to approve- Marks; second by Wade, motion carried with all ayes.
Executive Session was convened at 6:50 p.m.
6.0 EXECUTIVE SESSION
A. Council shall convene into a closed executive session pursuant to Section
551.071 of the Texas Government Code to seek legal advice from the city attorney
regarding pending or contemplated litigation - Appeal of Brazos Electric Power
Cooperative, Inc., PUC Docket No. 45175 and City of The Colony, Texas v. Brazos
Electric Power Cooperative, Inc. matter, Cause No. 16-06424-16, and related
agreement with Lonzar Delaware, Inc., a Delaware corporation.
B. Council shall convene into a closed executive session pursuant to Section
551.087 of the Texas Government Code regarding commercial or financial
information the city has received from a business prospect(s), and to deliberate the
offer of a financial or other incentive to a business prospect(s).
C. Council shall convene into a closed executive session pursuant to Section
551.074 of the Texas Government Code to the Texas Government Code to
deliberate the evaluation, reassignment, duties, discipline, or dismissal of the City
Manager.
Regular Session was reconvened at 8:35 p.m.
7.0 EXECUTIVE SESSION ACTION
A. Any action as a result of executive session regarding pending or contemplated
litigation - Appeal of Brazos Electric Power Cooperative, Inc., PUC Docket No.
45175 and City of The Colony, Texas v. Brazos Electric Power Cooperative, Inc.
matter, Cause No. 16-06424-16.
No Action
B. Any action as a result of executive session regarding commercial or financial
information the city has received from a business prospect(s).
No Action
C. Any action as a result of executive session regarding the evaluation,
reassignment, duties, discipline, or dismissal of the City Manager.
Motion to renew and modify City Manager contract terms as discussed in executive session-
Boyer; second by Mikulec, motion carried with all ayes.
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City Council – Regular Meeting Agenda
August 18, 2020
Page| 4
ADJOURNMENT
With there being no further business to discuss the meeting adjourned at 8:36 p.m.
APPROVED:
________________________________
Joe McCourry, Mayor
City of The Colony
ATTEST:
_______________________________
Tina Stewart, TRMC
City Secretary
12
Agenda Item No:4.2
CITY COUNCIL Agenda Item Report
Meeting Date: September 1, 2020
Submitted by: Tina Stewart
Submitting Department: City Secretary
Item Type: Expenditures
Agenda Section:
Subject:
Consider approving Council expenditures for the month of July 2020. (Council)
Suggested Action:
Attachments:
Council July Expenditures.pdf
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15
16
17
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20
21
22
23
24
25
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Agenda Item No:4.3
CITY COUNCIL Agenda Item Report
Meeting Date: September 1, 2020
Submitted by: Eve Morgan
Submitting Department: Parks & Recreation
Item Type: Resolution
Agenda Section:
Subject:
Consider approving a resolution authorizing the City Manager to execute a Multiple Use Agreement with the
Texas Department of Transportation (TxDOT) for the construction, maintenance and operation of the public
Cascades/Grandscape Trail. (Morgan)
Suggested Action:
Attached agreement has been reviewed by the City Attorney and is included as an example document. TxDOT
requires electronic DocuSign for the actual agreement. TxDOT will sent info for DocuSign once Council has
approved this item. It will be sent directly to Troy and I will notify him to be on the look out for it.
Attachments:
MUA The Colony.pdf
Res. 2020-xxx Multiple Use Agreement - CascadesGrandscape_Trail.doc
30
Form 2044
Page 1 of 10
(Rev. 10/18) MULTIPLE USE AGREEMENT
STATE OF TEXAS §
COUNTY OF TRAVIS §
THIS AGREEMENT made by the State of Texas by and between the Texas Department of
Transportation, hereinafter referred to as “State”, party of the first part, and
The Colony , hereinafter called City ,
party of the second part, is to become effective when fully executed by both parties.
WITNESSETH
WHEREAS, on the day day of month of the year , 20 XX , the governing
body for the City , entered into Resolution/Ordinance No. Ordinance
hereinafter identified by reference, authorizing the City
agreement with the State; and
’s participation in this
WHEREAS, the City
maintenance and operation of a public
has requested the State to permit the construction,
Cascades/Grandscape Trail
on the highway right of way, (ROADWAY SH 121 / Sam Rayburn CONTROL SECTION NO.
(General description of area including either the control number or GPS coordinates.)
0364-03 ).
shown graphically by the preliminary conceptual site plan in Exhibit “A” and being more specifically
described by metes and bounds of Exhibit “B”, which are attached and made a part hereof; and
WHEREAS, the State has indicated its willingness to approve the establishment of such facilities
and other uses conditioned that the City will enter into agreements with the State for
the purpose of determining the respective responsibilities of the City and the State with
reference thereto, and conditioned that such uses are in the public interest and will not damage the highway
facilities, impair safety, impede maintenance or in any way restrict the operation of the highway facility, all as
determined from engineering and traffic investigations conducted by the State.
31
Form 2044 (Rev. 10/18)
Page 2 of 10
AGREEMENT
NOW, THEREFORE, in consideration of the premises and of the mutual covenants and
agreements of the parties hereto to be by them respectively kept and performed as hereinafter set forth, it
is agreed as follows:
1. DESIGN AND CONSTRUCTION
City will prepare or provide for the construction plans for the facility, and will provide
for the construction work as required by said plans at no cost to the State. Said plans shall include the
design of the access control, necessary horizontal and vertical clearances for highway structures,
adequate landscape treatment, adequate detail to ensure compliance with applicable structural design
standards, sufficient traffic control provisions, and general layout. They shall also delineate and define
the construction responsibilities of both parties hereto. Completed plans will be submitted to State for
review and approval and when approved shall be attached to the agreement and made a part thereof
in all respects. Construction shall not commence until plans have been approved by the State. Any
future revisions or additions shall be made after prior written approval of the State. Any sidewalks,
curb ramps and other pedestrian elements to be constructed, either on site or off site, by the
City shall be in accordance with the requirements of Title II of the Americans With
Disabilities Act (ADA) and with the Texas Accessibility Standards (TAS). Elements constructed by the
of the
City
City
and found not to comply with ADA or TAS shall be corrected at the entire expense
.
2. INSPECTION
Ingress and egress shall be allowed at all times to such facility for Federal Highway Administration
personnel and State Forces and equipment when highway maintenance operations are necessary,
and for inspection purposes; and upon request, all parking or other activities for periods required for
such operations will be prohibited.
3. PARKING REGULATIONS
Parking regulations shall be established limiting parking to single unit motor vehicles of size and
capacity no greater than prescribed for 11/2 ton trucks, such vehicles to conform in size and use to
governing laws. Parking shall be permitted only in marked spaces.
Parking shall be prohibited when a security threat, as determined by TxDOT, exists.
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Form 2044 (Rev. 10/18)
Page 3 of 10
4. PROHIBITION/SIGNS
Regulations shall be established prohibiting the parking of vehicles transporting flammable or
explosive loads and prohibiting use of the area in any manner for peddling, advertising or other
purposes not in keeping with the objective of a public facility. The erection of signs other than those
required for proper use of the area will be prohibited. All signs shall be approved by the State prior to
the actual erection.
5. RESPONSIBILITIES
Timely maintenance, repair and operation of the facility shall be entirely the responsibility of the
City . Such responsibility shall not be transferred, assigned or conveyed to
a third party without the advanced written approval of the State. These responsibilities expressly
include the timely maintenance and repair of any portion of the facility necessary to comply with the
Americans with Disabilities Act. Further, such responsibility shall include picking up trash, mowing and
otherwise keeping the facility in a clean and sanitary condition, and surveillance by police patrol to
eliminate the possible creation of a nuisance or hazard to the public. Hazardous or unreasonably
objectionable smoke, fumes, vapor or odors shall not be permitted to rise above the grade line of the
highway, nor shall the facility subject the highway to hazardous or unreasonably objectionable
dripping, droppings or discharge of any kind, including rain or snow.
If the State determines that City has failed to comply with these responsibilities,
it will perform the necessary work and charge City the actual cost of the work.
6. FEES
Any fees levied for use of the facilities in the area shall be nominal and no more than are sufficient to
defray the cost of construction, maintenance and operations thereof, and shall be subject to State
approval.
A. Retention Period.
The
City shall maintain all books, documents, papers,
accounting records and other evidence pertaining to fees collected and costs (hereinafter called
the Records). The City shall make the records available during the term of
the Agreement and for four years from the date the Agreement is terminated, until completion of
all audits, or until pending litigation has been completely and fully resolved, whichever occurs last.
B. Audit Report. If fees are collected by the City for the use of the facility
under this agreement, the City will provide the State an annual audit report
detailing the fees collected for the use of the facility and the costs associated with constructing,
maintaining, and operating the facility within the same period. If the report shows more fees
collected than expenses for the construction, operation, or maintenance of the facility the
City must provide a multiple year plan detailing how the additional revenue
will be used for construction, operation, or maintenance of the facility. 33
Form 2044 (Rev. 10/18)
Page 4 of 10
C. Availability. The State or any of its duly authorized representatives, the Federal Highway
Administration, the United States Department of Transportation, Office of Inspector General, and
the Comptroller General shall have access to the City 's records that are
directly pertinent to this Agreement for the purpose of making audits and examinations.
7. TERMINATION UPON NOTICE
This provision is expressly made subject to the rights herein granted to both parties to terminate this
agreement upon notice, and upon the exercise of any such right by either party, all obligations herein
to make improvements to said facility shall immediately cease and terminate and
City shall be responsible for the facility's timely removal at no cost to the State.
If the State determines that
perform the necessary work and charge
City
City
has failed to timely remove the facility, it will
the actual cost of the work.
8. MODIFICATION/TERMINATION OF AGREEMENT
If in the sole judgment of the State it is found at any future time that traffic conditions have so
changed that the existence or use of the facility is impeding maintenance, damaging the highway
facility, impairing safety or that the facility is not being properly operated, that it constitutes a
nuisance, is abandoned, or if for any other reason it is the State’s judgment that such facility is not in
the public interest, this agreement under which the facility was constructed may be: (1) modified if
corrective measures acceptable to both parties can be applied to eliminate the objectionable features
of the facility; or (2) terminated and the use of the area as proposed herein discontinued.
9. PROHIBITION OF STORAGE OF FLAMMABLE MATERIALS
All structures located or constructed within the area covered by the agreement shall be fire resistant.
The storage of flammable, explosive or hazardous materials is prohibited. Operations deemed to be
a potential fire hazard shall be subject to regulation by the State.
10. RESTORATION OF AREA
The City shall provide written notification to the State that such facility will be
discontinued for the purpose defined herein. The City shall, within thirty (30) days
from the date of said notification, clear the area of all facilities that were its construction responsibility
under this agreement and restore the area to a condition satisfactory to the State.
11. PREVIOUS AGREEMENTS
It is understood that this agreement in no way modifies or supersedes the terms and provisions of any
existing agreements between the parties hereto.
34
Form 2044 (Rev. 10/18)
Page 5 of 10
12. INDEMNIFICATION
City
AGREES TO HOLD AND SAVE THE STATE OF TEXAS FREE
FROM DAMAGES THAT MAY RESULT FROM CONSTRUCTION OF THE PROJECT
DESCRIBED HEREIN. THE INDEMNIFICATION OF THE STATE SHALL EXTEND FOR A
PERIOD OF TWO (2) YEARS BEYOND THE DATE OF TERMINATION OF THIS
AGREEMENT.
DURING EACH YEAR WHILE THERE IS ANY LIABILITY BY REASON OF THE
AGREEMENT CONTAINED IN THIS SUBSECTION OF THIS RESOLUTION, INCLUDING
THE CALENDAR YEAR 2020 , THE City of the Colony (CITY) SHALL COMPUTE
AND ASCERTAIN THE RATE AND AMOUNT OF AD VALOREM TAX, BASED ON THE
LATEST APPROVED TAX ROLLS OF SAID ENTITY, WITH FULL ALLOWANCES BEING
MADE FOR TAX DELINQUENCIES AND COSTS OF TAX COLLECTION, WHICH WILL BE
SUFFICIENT TO RAISE AND PRODUCE THE MONEY REQUIRED TO PAY ANY SUMS
WHICH MAY BE OR BECOME DUE DURING ANY SUCH YEAR, IN NO INSTANCE TO BE
LESS THAN TWO (2%) PER CENT OF SUCH OBLIGATION, TOGETHER WITH INTEREST
THEREON, BECAUSE OF THE OBLIGATION HEREIN ASSUMED.
SAID RATE AND AMOUNT OF AD VALOREM TAX IS HEREBY ORDERED TO BE LEVIED
AND IS HEREBY LEVIED AGAINST ALL TAXABLE PROPERTY IN SAID ENTITY FOR
EACH YEAR WHILE ANY LIABILITY EXISTS BY REASON OF THE OBLIGATION
UNDERTAKEN BY THIS SUBSECTION OF THIS RESOLUTION, AND SAID AD VALOREM
TAX SHALL BE ASSESSED AND COLLECTED EACH SUCH YEAR UNTIL ALL OF THE
OBLIGATIONS HEREIN INCURRED SHALL HAVE BEEN DISCHARGED AND ALL
LIABILITY HEREUNDER DISCHARGED.
No party to this agreement intends to waive, relinquish, limit or condition its general governmental
immunity from liability in any way.
Each party agrees and acknowledges that it is not an agent, servant, or employee of the other party
and that under this provision each party is responsible only for its own acts and for those of its
agents, servants, independent contractors or employees. Such responsibility includes, but is not
limited to any claims or amounts arising or recovered under the “Workers Compensation Law,” the
Texas Tort Claims Act, Chapter 101, Texas Civil Practice and Remedies Code; or any other
applicable laws or regulations, all as time to time may be amended.
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Form 2044 (Rev. 10/18)
Page 6 of 10
Nothing in this agreement shall be construed as creating any liability in favor of any third party
against the State and the City . Additionally, this agreement shall not ever be
construed as relieving any third party from any liability against the State. Furthermore, the
City shall become fully subrogated to the State's rights of recovery and shall be
entitled to maintain any action over and against any third party who may be liable for damages. The
State agrees to execute and deliver instruments and papers and to otherwise do that which is
necessary to secure such rights.
13. INSURANCE
The
City
, shall provide necessary safeguards to protect the public on State
maintained highways including adequate insurance for payment of any damages which might result
during the construction, maintenance, repair and operation of the facility.
shall include TxDOT as an additional insured by endorsement in
City
City 's
commercial general liability insurance policy. Prior to beginning work on the State's right of way, the
City 's construction contractor shall submit to the State a completed insurance
form (TxDOT Form No. 1560) or appropriate certificate of self-insurance and shall maintain the
required coverage during the construction of the facility.
14. USE OF RIGHT OF WAY
It is understood that the State by execution of this agreement does not impair or relinquish the State’s
right to use such land for highway purposes when it is required for the construction or re-construction
of the traffic facility for which it was acquired, nor shall use of the land under such agreement ever be
construed as abandonment by the State of such land acquired for highway purposes, and the State
does not purport to grant any interest in the land described herein but merely consents to such use to
the extent its authority and title permits.
15. ADDITIONAL CONSENT REQUIRED
The State asserts only that it has sufficient title for highway purposes. The City
shall be responsible for obtaining such additional consent, permits or agreement as may be
necessary due to this agreement. This includes, but is not limited to, appropriate permits and
clearances for environmental, ADA and public utilities.
16. FHWA ADDITIONAL REQUIREMENTS
If the Facility is located on the Federal-Aid Highway System, “ATTACHMENT A”, which states
additional requirements as set forth in the Federal Highway Administration’s Title 23, Code of Federal
Regulations, § 710, shall be attached to and become a part of this agreement.
17. CIVIL RIGHTS ASSURANCES
The City , for itself, its personal representatives, successors and interests and
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Form 2044 (Rev. 10/18)
Page 7 of 10
assigns, as part of the consideration hereof, does hereby covenant and agree as a covenant running
with the land that: (1) no persons, on the grounds of race, color, sex, age, national origin, religion or
disabling condition, shall be excluded from participation in, be denied the benefits of, or be otherwise
subjected to discrimination in the use of said facility; (2) that in the construction of any improvements
on, over or under such land and the furnishing of services thereon, no person on the ground of race,
color, sex, age, national origin, religion or disabling condition, shall be excluded from participation in,
denied the benefits of, or otherwise be subjected to discrimination; (3) that the
City shall use the premises in compliance with all other requirements imposed by
or pursuant to Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office
of the Secretary, Part 21, Non-discrimination in Federally-Assisted programs of the Department of
Transportation - Effectuation of Title VI of the Civil Rights Act of 1964, and as said Regulations may
be amended.
That if in the event of any breach of the above non-discrimination covenants, the State shall have the
right to terminate the agreement and reenter and repossess said land and the facilities thereon, and
hold the same as if said agreement had never been made or issued.
18. AMENDMENTS
Any changes in the time frame, character or responsibilities of the parties hereto shall be enacted by
a written amendment executed by both parties hereto.
19. LEGAL CONSTRUCTION
In case one or more of the provisions contained in this agreement shall for any reason be held
invalid, illegal or unenforceable in any respect, such invalidity, illegality or unenforceability shall not
affect any provision hereof and this agreement shall be construed as if such invalid, illegal, or
unenforceable provision had never been contained in this agreement.
20. AUDIT
The State may conduct an audit or investigation of any aspect of this agreement. The
City must provide the State with access to any information the State considers
relevant to the investigation or audit. The audit can include, but is not limited to, any contract for
construction or maintenance of any facility or structure authorized by this agreement or any
contract to provide a service to the City
agreement.
if that service is authorized by this
37
Form 2044 (Rev. 10/18)
Page 8 of 10
21. AUTHORITY OF STATE AUDITOR
The state auditor may conduct an audit or investigation of any entity receiving funds from the state
directly under the contract or indirectly through a subcontract under the contract. Acceptance of
funds directly under the contract or indirectly through a subcontract under this contract acts as
acceptance of the authority of the state auditor, under the direction of the legislative audit committee,
to conduct an audit or investigation in connection with those funds. An entity that is the subject of an
audit or investigation must provide the state auditor with access to any information the state auditor
considers relevant to the investigation or audit.
22. NOTICES
All notices required under this agreement shall be mailed or hand delivered to the following
respective addresses:
STATE (Name of other party)
(Mailing Address) (Mailing Address)
Texas Department of Transportation
Maintenance Division
125 East 11th Street
City of The Colony
5151 North Colony Boulevard
Austin, Texas 78701-2483 The Colony, Texas 75056
23. TIMELY PAYMENT
When required by any provision of this agreement requires a payment to be made to the State, the
other party hereto shall within thirty (30) days from receipt of the State's written notification pay the
State for the full cost of repairing any damages to the highway facility which may result from the other
party's construction, maintenance, repair or operation of the facility.
24. WARRANTS
The signatories to this agreement warrant that each has the authority to enter into this agreement on
behalf of the party represented.
List of Attached Exhibits:
Exhibit A - General Layout
Exhibit B - Metes and Bounds Description
Exhibit C - Approved Construction Plans
Exhibit D - Certificate of Insurance (TxDOT Form 1560)
Exhibit E - Attachment A (FHWA Additional Requirements)
38
Form 2044 (Rev. 10/18)
Page 9 of 10
IN WITNESS WHEREOF, the parties have hereunto affixed their signature, the
State on the
on the
day of
day of
, 20 .
, 20 , and the
City of The Colony
(Name of other party)
By:
Signature
STATE OF TEXAS
Executed and approved for the Texas
Transportation Commission for the purpose and
effect of activating and/or carrying out the orders,
and established policies or work programs
heretofore approved and authorized by the Texas
Transportation Commission.
Troy C. Powell
Printed Name
By:
Director, Maintenance Division
City Manager
Title
Printed Name
Agency Date
APPROVAL RECOMMENDED:
Contact Office and Telephone No.
District Engineer
Mohamed K. Bur, P.E.
Printed Name
Date
39
EXHIBIT A
General Layout
40
EXHIBIT 141
EXHIBIT B
Metes and Bound Description
42
43
EXHIBIT C
Approved Construction Plans
44
45
46
47
48
49
50
51
52
53
54
55
56
57
58
59
60
61
62
63
64
65
66
67
68
69
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
87
88
89
90
EXHIBIT D
Certificate of Insurance
91
Form 1660 -* ..
·~.'.~·nr CERTIFICATE OF INSURANCE Previ ous editions ofth1s form may n~~~:·u8:!:~
lo,~p.1,w.~ Page 1 of 2
Ag ents should complete this form by providing all requested Information , then either email , fax, or ma~ this form as noted et the bottom of pege two. Copies of endorsements
li sted below 11re not required 11s ett11chments to thi 9 certificate .
Tf\ls certificate Is issued as a matter of infonneti on only end confers no rights upon the certificate hol der. This certificate does not confer any rights or obligations other than the
rights and obligations conveyed by the policies referenced on this certilicet11 . The terms of the policies referenced in this certificate control over the terms of the certificate .
Insured: The Colony
StreeUMailing Address: 6800 Main Street
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
City/State/Zip: The Colony, Texas, 75056
Phone Number: ( 972 ) 624 -3144
WORKERS' COMPENSATION INSURANCE COVERAGE:
Endorsed with a Waiver of Subrogation in favor of TxDOT.
Carrier Name: Texas Municipal League Intergovernmental Risk Pool I Carrier Phone #: ( 512 ) 491 " 2300
Address: 1821 Rutherford Ln, #1 00 I City, State, Zip: Austin, TX, 78754
Type of Insurance Policy Number Effective Date I Expiration Date 1 Limits of Llablllty:
Workers' Compensation 4207 10/01/2019 I 10/01 /2020 I Not Less Than : Statutory-Texas
COMMERCIAL GENERAL LIABILITY INSURANCE :
Carrier Name: Texas Municipal League Intergovernmental Risk Pool I Carrier Phone #: ( 512 ) 491 -2300
Address: 1821 Rutherford Ln, #1 oo I Citv, State, Zic: Austin, TX, 78754
Type of Insurance: Polley Number: Effective Date: Expiration Date: Limits of Llablllty :
Commercial General 4207 10/01/2019 10/01 /2020 Not Less Than:
Liability Insurance $ 600,000 each oc currence
BUSINESS AUTOMOBILE POLICY:
Carrier Name: Texas Municipal League Intergovernmental Ri sk Pool I Carrier Phone #: { 51 2 ) 49 1 -2300
Address: 1821 Rutherford Ln, #100 I Citv, State, Zio: Austin, TX, 78754
Type of Insurance: Policy Number: Effective Date: Expiration Data: Limits of liability:
Business Aut omobile Poli cy 4207 10/01/2019 10/01 /2020 Not Less Than :
$ 600,000 combined single limit
UMBRELLA POLICY (if applicable):
Carrier Name: I Carrier Phone #: ( ) "
Address: I City, State, Zip:
Type of Insurance: Polley Number: Effective Date: Expiration Date: Limits of Llablllty:
Umbrella Polley
Should any of lhe above described policies be cancelled before the expiration date thereof, notice will be delivered in accorda nce with the policy provisions.
THIS IS TO CERTIFY to the Texas Department of Transportation acting on behalf of the State of Texas that the insurance policies named are in full force
and effect. If this form is sent by facsimile machine (fax), the sender adopts the document received by TxDOT as a dup licate original and adopts the
signature produced by the receiving fax machine as the sender's original signature. ·
Agency Name
TMLIRP
Address
1821 Ru t herfordLn,#100 ~
------~ ~ ( 512 491 -2300 ~~~~~~~~~-'--'-~~~~~~~~
City, State, Zip Code
Austin, TX, 78754
07 107120
Authorized Agent's Phone Number Authorized Agent Original Signature Date
The Texas Department of Transportation maintains the information collected through this form. Wi th few exceptions , you are entitled on request to be
informed about the information that we collect about you. Under §§552 .021 and 552.023 of the Texas Government Code, you also are entitl ed to receive
and review the information . Under §559.004 of the Government Code, you are also entitled to have us correct info rmati on about you that is Inco rre ct.
92
Form 1660 (Rev 8118)
Page 2 of 2
NOTES TO AGENTS:
Agents must provide all requested information then either email, fax, or mail this form as noted below .
Pre-printed limits are the minimum required; if higher limits are provided by the policy, enter the higher limit amount
on an Acord Form .
To avoid work suspension , an updated insurance form must reach the address li sted be low one business day
prior to the expiration date. Insurance must be in force in order to perform any work.
Binder numbers are not acceptable for policy numbers.
The certificate of insurance, once on file with the department, is adequate for subsequent department contracts
provided adequate coverage is still in effect. Do not refer to specific p rojects/contracts on this form .
List the contractor's legal company name, including the DBA (doing business as) name as the insured. If a staff
leasing service is providing insurance to the contractor/client company, list the staff leasing service as the insured
and show the contractor/client company in parenthesis .
The Texas Department of Insurance (TDI) approved forms are the only acceptable proof of insurance for department
contracts. The preferred Certificate of Insurance (COi) is on a 1560 or Acord form.
Over-stamping and/or over-typing entries on the certificate of insurance are not acceptable if such entries change the
provisions of the certificate in any manner.
DO NOT COMPLETE THIS FORM UNLESS THE WORKERS' COMPENSATION POLICY IS ENDORSED WITH A
WAIVER OF SUBROGATION IN FAVOR OF TXDOT.
The SIGNATURE of the agent is required .
CERTIFICATE OF INSURANCE REQUIREMENTS:
WORKERS' COMPENSATION INSURANCE:
The contractor is required to have Workers' Compensation Insurance if the contractor has any employees including
relatives.
The word STATUTORY, under limits of liability, means that the insurer would pay benefits allowed under the Texas
Workers' Compensation Law.
GROUP HEAL TH or ACCIDENT INSURANCE is not an acceptable substitute for Workers' Compensation.
COMMERCIAL GENERAL LIABILITY INSURANCE:
MANUFACTURERS' or CONTRACTOR LIABILITY INSURANCE is not an acceptable substitute for Comprehensive
General Liability Insurance or Commercial Genera l Liab ility Insurance.
BUSINESS AUTOMOBILE POLICY:
If coverages are specified separately, they must be at least these amounts:
Bodily Injury
Property Damage
$500,000 each occurrence
$100,000 each occurrence
$100 ,0 00 for aggregate
PRIVATE AUTOMOBILE LIABILITY INSURANCE is not an acceptable substitute for a Business Automobile Policy.
Completed forms may be submitted by any of the following methods:
Email :
Fax:
Mail:
CST _lnsurance@txdot.gov
(512) 416-2536
Texas Department of Transportation
CST -Contract Processing
125 E. 11th Street
Austin , TX 78701 ~2483
93
Form 2044 (Rev. 10/18)
Page 10 of 10
ATTACHMENT A
Inasmuch as this project is on the Federal-Aid highway system, the following additional requirements as
applicable with the Federal Highway Administration’s Title 23, Code of Federal Regulations, § 710.105.
1. Any significant revision in the design or construction of the facility shall receive prior approval by the
Texas Department of Transportation subject to concurrency by the FHWA.
2. Any change in the authorized use of real property interest shall receive prior approval by the Texas
Department of Transportation subject to concurrence by the FHWA.
3. Real property interest shall not be transferred, assigned or conveyed to another party without prior
Texas Department of Transportation approval subject to concurrence by the FHWA.
4. This agreement will be revocable in the event that the real property interest facility ceases to be used
or is abandoned.
EXHIBIT E
Contact/Help
94
CITY OF THE COLONY, TEXAS
RESOLUTION NO. 2020 - _______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF THE
COLONY, TEXAS, APPROVING A MULTIPLE USE AGREEMENT BY
AND BETWEEN THE CITY OF THE COLONY AND THE TEXAS
DEPARTMENT OF TRANSPORTATION (TXDOT)FOR
CONSTRUCTION, MAINTENANCE AND OPERATION OF THE
PUBLIC CASCADES/GRANDSCAPE TRAIL; WHICH IS ATTACHED
HERETO AND INCORPORATED HEREIN AS EXHIBIT “A”;
AUTHORIZING THE CITY MANAGER TO EXECUTE THE
CONTRACT; AND PROVIDING AN EFFECTIVE DATE
WHEREAS, the City and State have entered into a multiple use agreement for
construction, maintenance and operation of the public Cascades/Grandscape Trail; and
WHEREAS, the City has determined that it is in the best interest of the City to enter into
the agreement with the Texas Department of Transportation (TXDOT) which is attached hereto
and incorporated herein by reference as Exhibit “A,” under the terms and conditions provided
therein; and
THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
THE COLONY, TEXAS THAT:
Section 1.The Multiple Use Agreement, which is attached hereto and incorporated herein
as Exhibit "A",having been reviewed by the City Council of the City of The Colony, Texas, and
found to be acceptable and in the best interest of the City and its citizens, be, and the same is hereby,
in all things approved.
Section 2. The City Manager is hereby authorized to execute the Agreement on behalf of
the City of The Colony, Texas.
Section 3.This Resolution shall take effect immediately from and after its adoption and
it is so resolved.
PASSED AND APPROVED by the City Council of the City of The Colony, Texas,
this 1st day of September 2020.
ATTEST:_____________________________
Joe McCourry, Mayor
City of The Colony, Texas
______
Tina Stewart, TRMC, City Secretary
APPROVED AS TO FORM:
Jeff Moore, City Attorney
95
Agenda Item No:4.4
CITY COUNCIL Agenda Item Report
Meeting Date: September 1, 2020
Submitted by: Robert Kotasek
Submitting Department: Engineering
Item Type: Resolution
Agenda Section:
Subject:
Consider approving a resolution authorizing the City Manager to execute an amendment to the Voluntary
Interlocal Cooperation Agreement with the Texas Department of Transportation for the operation and
maintenance of Traffic Signals along FM 423 and SH 121. (Hartlne)
Suggested Action:
Consider a resolution authorizing the City Manager to sign an Amendment to the Voluntary Interlocal
Cooperation Agreement with the Texas Department of Transportation for the operation and maintenance of
Traffic Signals along FM 423 and SH 121.
The Texas Department of Transportation has notified the City of The Colony that we will need to take over the
operation and maintenance of the Traffic Signals on FM 423 and SH 121 by January 1, 2021 (see attached
letter). After receiving the letter, Engineering has identified upgrades that need to be made to the Traffic Signals
by TxDOT before we assume operations and maintenance responsibilities. We have discussed the requested
upgrades with TxDOT and they have agreed to upgrade the signals at their cost per our request.
To complete the upgrades, TxDOT needs to move the current operation and maintenance responsibilities back
under TxDOT’s direct control so their staff can complete the upgrades. To do so, they need to remove the
signals from the Voluntary Interlocal Agreement that was signed with the City of Lewisville. The attached
amendment to the Voluntary Interlocal Agreement will remove the signals along SH 121 and FM 423 from the
Lewisville service contract with TxDOT. The signals to be removed are documented in the attached
agreement.
Once removed from this contract, TxDOT will make the required upgrades requested and will also respond to
necessary service calls, timing changes, etc… that may be required for the signals until the January 1, 2021.
At that time the City of The Colony will take over day to day operation and maintenance of the signals.
While the signals are being upgraded, a separate Interlocal Agreement will be negotiated by TxDOT and the
City of The Colony to document our future responsibilities and will be brought before City Council at a later date,
Attachments:
TxDOT Letter. Traffic Signal Construction Maintenance and Operation Requirements
Amendment 4 to Voluntary Interlocal Cooperative Agreement for Operation and Maintenance of Traffic Signals
Res. 2020-xxx TxDOT Agreement - Amendment No. 4 for Maintenane of Traffic Signals.doc
96
97
98
99
100
101
CITY OF THE COLONY, TEXAS
RESOLUTION NO. 2020-_______
A RESOLUTION OF THE CITY OF THE COLONY, TEXAS,
AUTHORIZING THE CITY MANAGERTO EXECUTE AN AMENDMENT
TO THE INTERLOCAL COOPERATION AGREEMENT BETWEEN THE
CITY OF THE COLONY AND THE TEXAS DEPARTMENT OF
TRANSPORATION AND THE CITY OF LEWISVILLE FOR
MAINTENANCE OF TRAFFIC SIGNALS ON FM 423 AND SH 121 AS
PROVIDED IN ATTACHMENT “A”, WHICH IS ATTACHED HERETO
AND INCORPORATED HEREIN; AND PROVIDING AN EFFECTIVE
DATE.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF THE COLONY, TEXAS:
Section 1.That the City Managerof the City of The Colony, Texas, is hereby authorized
to execute an amendment to the Interlocal Cooperation Agreement with the Texas Department of
Transportation(TxDOT)and the City of Lewisville for maintenance of traffic signals on FM 423 and
SH 121 as defined in the Agreement, which is attached hereto and incorporated herein by reference
as Attachment “A”.
Section 2.Thata true and correct copy of Amendment Number 4 is attached hereto and
incorporated herein.
Section 3.That this resolution shall take effect immediately from and after its passage.
PASSED AND APPROVED by the City Council of the City of The Colony, Texas,this 1st day of
September 2020.
_____________________________________
Joe McCourry, Mayor
City of The Colony, Texas
ATTEST:
____________________________________
Tina Stewart, TRMC, City Secretary
APPROVED AS TO FORM:
Jeff Moore, City Attorney
102
Agenda Item No:5.1
CITY COUNCIL Agenda Item Report
Meeting Date: September 1, 2020
Submitted by: David Cranford
Submitting Department: Finance
Item Type: Discussion
Agenda Section:
Subject:
Conduct a public hearing, discuss and consider the City of The Colony Preliminary Municipal Budget
2020-2021. (Miller)
Suggested Action:
Local Government Code requires a public hearing on the budget to receive input from the public.
Attachments:
Preliminary Budget 2020-2021.pdf
103
Preliminary Budget
2020/2021
REVISED
August 27, 2020
104
105
TABLE OF CONTENTS
City Manager’s Message ..................................................................................... 1
General Fund ....................................................................................................... 2
Parks Fund .......................................................................................................... 5
Utility Fund ............................................................................................................ 6
General Debt Service ............................................................................................ 7
Utility Tax Supported Debt .................................................................................... 8
Economic Development Corporation ................................................................... 9
Community Development Corporation ............................................................... 10
TIRZ ONE PID ................................................................................................... 11
Lake Parks Fund ................................................................................................. 12
Special Events Fund .......................................................................................... 13
Hotel/Motel Tax Fund .......................................................................................... 14
Court Security Fund ............................................................................................ 15
Court Technology Fund ...................................................................................... 16
Child Safety Fund .............................................................................................. 17
Trinity North Fund .............................................................................................. 18
Capital Projects Administration Fund ................................................................. 19
Storm Water Utility Fund ..................................................................................... 20
Water/Sewer Impact Fees Fund ........................................................................ 21
Citizen Donation Fund ........................................................................................ 22
Keep the Colony Beautiful Fund ........................................................................ 23
CIP ...................................................................................................................... 24
106
107
City of The Colony
Memorandum
To: Mayor and City Council Members
From: Troy Powell, City Manager
Tim Miller, Assistant City Manager
Date: July 31, 2020
Reference: Proposed FY 2020-21 Budget
Enclosed is the proposed budget for FY 2020-21. The purpose of this memo is to
summarize significant items in the budget as well as to identify issues that will need to
be considered in the future.
Key principles of the budget are as follows:
• Total operating revenues increased by $3.3 million due primarily to property tax
receipts and CARES reimbursement.
• One half cent reduction in the property tax rate ($.66 to $.655)
• Utility rates increased by 5% to fund phase II wastewater treatment plant.
• Property values frozen for those over 65.
• Utility bill discounts for veterans.
• Total operating expenses increased by $900k due primarily to personnel costs.
• Added Personnel (Fire 6, Finance 1, and Communications 1).
• Blended raises 4%.
• Medical insurance increase of 10%.
• Fund balances operating days will remain the same as last year’s budget:
General Fund 80 days; Utility Fund 60 days; and Parks 60 days.
The proposed FY 2020-2021 Budget is respectfully submitted for you review.
1 of 25 108
109
2017-2018 2018-2019 2019-2020 2020-2021
Actual Actual Budget Budget
Current Property Taxes 21,368,450 23,395,083 25,390,650 26,103,825
Rendition Penalty Revenue 4,219 5,779 4,000 4,000
Ag. Roll Back Taxes 133,611 - 4,000 4,000
Delinquent Property Tax 113,884 188,279 50,000 50,000
Penalties & Interest 99,237 80,804 80,000 80,000
Total 21,719,401 23,669,945 25,528,650 26,241,825
Sales Taxes 6,730,314 7,666,068 6,034,543 7,200,000
Mixed Beverage Tax 369,791 424,443 376,000 300,000
Total 7,100,105 8,090,511 6,410,543 7,500,000
Electric 1,369,505 1,433,033 1,380,000 1,400,000
Natural Gas 184,733 189,409 190,000 190,000
Telephone 301,121 260,360 235,000 180,000
PEG Fees 79,088 50,793 80,000 50,000
Video 388,263 290,256 350,000 290,000
Sanitation-Residential 190,732 203,521 200,000 200,000
Sanitation-Commercial 192,507 248,065 200,000 200,000
Total 2,705,949 2,675,437 2,635,000 2,510,000
TOTAL TAXES 31,525,455 34,435,893 34,574,193 36,251,825
Building Permits-New Homes 1,020,283 984,402 1,400,000 775,000
Building Permits-Other 546,804 601,116 550,000 400,000
Commercial Permits 212,750 265,336 200,000 110,000
Certificates Of Occupancy 7,954 5,350 5,000 5,000
Zoning Fees 6,780 13,319 6,000 6,000
Fire Fees 29,246 22,941 25,000 20,000
Solicitors Permits 4,145 4,755 4,000 4,000
Health Permits 120,933 136,490 120,000 150,000
Platting Fees 24,935 11,045 24,000 24,000
Alcohol Permits 14,945 21,405 15,000 15,000
Code Enforcement Fees 18,460 24,611 18,000 18,000
Eng Inspection Overtime Fee 1,560 1,280 1,000 1,000
Inspection Fees 285,573 68,351 150,000 20,000
Grading Permit 5,574 3,802 1,000 1,000
TOTAL LICENSES & PERMITS 2,299,942 2,164,203 2,519,000 1,549,000
Ambulance Calls 748,342 756,243 600,000 675,000
Ambulance Subscription Revenue 23,163 23,111 20,000 20,000
Service Liens 21,457 13,490 20,000 20,000
Denton County Engine Response 1,650 2,480 1,500 1,500
County Ambulance Funds 21,228 22,443 21,000 21,000
County Fire Funds 10,000 10,000 10,000 10,000
Total 825,840 827,767 672,500 747,500
County Library Funds 38,900 38,800 39,000 39,000
Total 38,900 38,800 39,000 39,000
CHARGES FOR SERVICES
TAXES
Ad Valorem Taxes
City Sales Taxes
Fire & Ambulance
Library
Revenue & Expenditure Projections
Fiscal Year 2020-2021
Franchise Taxes
LICENSES & PERMITS
GENERAL FUND
2 of 25 110
2017-2018 2018-2019 2019-2020 2020-2021
Actual Actual Budget Budget
Revenue & Expenditure Projections
Fiscal Year 2020-2021
GENERAL FUND
TOTAL CHARGES FOR SERVICES 864,740 866,567 711,500 786,500
Municipal Court Fines 920,577 864,702 600,000 785,000
Library Fees 13,618 10,632 10,000 10,000
Animal Control Fees 25,220 19,552 25,050 20,000
TOTAL FINES AND FORFEITURES 959,415 894,886 635,050 815,000
Interest Income 400,609 736,874 400,000 125,000
TOTAL INVESTMENT INCOME 400,609 736,874 400,000 125,000
Auction Proceeds 46,752 30,463 30,000 30,000
Tower Rental Fees 310,857 311,983 300,000 300,000
Insurance Reimbursement 8,262 2,150 1,000 1,000
LEISD SRO Reimbursement 49,054 76,722 85,000 88,000
LISD SRO Reimbursement - 160,480 243,863 243,863
Miscellaneous 119,178 2,178,260 65,000 65,000
Police Reports 4,638 4,485 4,000 4,000
Alarm Fees 29,919 40,806 30,000 30,000
TOTAL OTHER REVENUES 568,660 2,805,349 758,863 761,863
TOTAL REVENUES 36,618,821 41,903,772 39,598,606 40,289,188
Transfer - Storm Water Utility 50,000 50,000 50,000 50,000
Transfer In-GF Capital Projects 46,613
Transfer - Child Safety Fund 20,000 10,000 10,000 10,000
154,307 151,756 154,207 151,206
244,379 241,950 244,813 244,396
49,394 51,470 49,457 49,610
131,600 128,400 131,000 131,000
Transfers In - Parking Lot (CDC)64,867 64,554 66,091 66,091
Transfers In - 4B 5 Starr 529,400 532,000 - -
Transfers In - CARES Fund 2,440,350
Transfers in - KTKB 73,000 -
TOTAL TRANSFERS 1,243,947 1,276,743 778,568 3,142,653
37,862,768 43,180,515 40,377,174 43,431,841
Transfers In - EDC S. Colony Conn-Ph2
Transfers In - EDC - Cascades
Transfers In - EDC - Memorial Drive
Transfers In - Hike & Bike Trail (CDC)
FINES AND FORFEITURES
OTHER REVENUES
TRANSFER IN
TOTAL REVENUES & TRANSFERS
INVESTMENT INCOME
3 of 25 111
2017-2018 2018-2019 2019-2020 2020-2021
Actual Actual Budget Budget
Revenue & Expenditure Projections
Fiscal Year 2020-2021
GENERAL FUND
Non-Departmental 9,617,186 11,510,338 8,929,766 9,458,852
General Administration 1,093,152 1,463,502 1,342,834 1,497,726
City Council 134,937 163,259 164,545 171,520
Community Image 555,009 616,694 629,564 521,462
City Secretary 328,343 379,874 381,660 411,434
Human Resources 418,008 554,250 647,732 648,868
Finance 1,016,548 1,085,174 1,115,770 1,142,116
Information Technology 881,747 799,101 907,377 843,513
Municipal Court 381,096 385,181 449,777 443,533
Communications 981,814 1,149,546 1,219,937 1,350,830
Fire 8,043,054 9,270,176 10,616,565 10,931,081
Police 9,028,361 9,755,890 12,427,997 11,198,119
Animal Control 368,042 452,641 469,267 482,083
Library 1,108,769 1,139,249 1,217,810 1,278,933
Engineering 1,738,350 1,825,389 2,155,797 2,042,211
Facilities Maintenance 1,199,414 952,440 1,049,246 1,102,379
Fleet Services 832,831 893,123 1,092,798 1,093,711
Personnel Additions - - 721,670
Raises/Health Care - - 1,414,942
CIP Debt and Cash Items - - 1,475,000
TOTAL EXPENDITURES 37,726,661 - 42,395,827 44,818,442 48,229,983
Transfer - CVB 90,000 115,000 115,000 115,000
Transfer - Special Events 40,000 40,000 40,000 40,000
Transfer - KTB 10,000 5,000 - -
Transfer - Utility 1,000,000 110,000 - -
Transfer - Parks Fund 2,531,000 2,799,000 3,066,823 2,831,823
Transfer - Utility Cap 119,000 -
Transfer - Trinity North - 20,000
Transfer - G.F. Special Cap 450,000 2,322,970 -
TOTAL TRANSFER OUT 3,671,000 3,519,000 5,663,793 3,006,823
41,397,661 45,914,827 50,482,235 51,236,806
OH COST ALLOCATION (3,945,663) (3,945,663) (6,860,846) (6,346,461)
12,861,860 13,272,630 14,483,981 11,239,766
410,770 1,211,351 (3,244,215) (1,458,504)
13,272,630 14,483,981 11,239,766 9,781,262
13,272,630 14,483,981 11,239,766 9,781,262
129 126 94 80
EXCESS/(DEFICIENCY)
ENDING FUND BALANCE
UNRESERVED FUND BALANCE
Working Days in Fund Balance
BEGINNING FUND BALANCE
EXPENDITURES
TRANSFER OUT
TOTAL EXPENDITURES & TRANSFERS
4 of 25 112
2017-2018 2018-2019 2019-2020 2020-2021
Actual Actual Budget Budget
Recreation Program Revenue 201,812 219,230 200,000 200,000
Athletic Program Revenue 75,735 68,081 71,000 71,000
Athletic & Recreation Facility Revenue 177,002 160,368 174,000 174,000
Pass Revenue 18,159 19,917 14,000 14,000
Total 472,708 467,596 459,000 459,000
Swimming Lessons 169,659 204,307 165,000 165,000
Entrance Fees 41,624 43,016 40,000 40,000
Concession Sales 1,409 2,052 1,000 1,000
Private Party Fees 68,392 79,195 65,000 65,000
Total 281,084 328,570 271,000 271,000
Rental Revenue 15,418 18,203 15,000 15,000
Program Revenue 962 1,363 1,000 1,000
Travel Commissions 7,000 - - -
Membership Fees 5,489 6,914 6,000 6,000
Total 28,869 26,480 22,000 22,000
TOTAL CHARGES FOR SERVICES 782,661 822,646 752,000 752,000
Horizon Lease Payment 170,711 193,944 215,000 215,000
Miscellaneous 8,167 54,722 6,500 6,500
Interest Income 38,533 62,155 35,000 35,000
TOTAL OTHER INCOME 217,410 310,821 256,500 256,500
TOTAL REVENUES 1,000,071 1,133,467 1,008,500 1,008,500
Transfer - General Fund 2,531,000 2,799,000 3,066,823 2,831,823
Transfer - CDC Five Star Maintenance 165,000 165,000 165,000 165,000
Transfer - CDC Fund Personnel 134,845 134,845 134,845 134,845
Transfer - Lake Parks Fund 35,000 35,000 35,000 35,000
TOTAL TRANSFERS 2,865,845 3,133,845 3,401,668 3,166,668
3,865,916 4,267,312 4,410,168 4,175,168
Non-Departmental 577 1,121
Parks & Recreation 2,306,322 2,389,634 2,631,156 2,649,918
Aquatic Park 464,825 514,096 532,188 560,533
Community Center 160,191 197,080 259,272 237,083
Capital - - - -
TOTAL EXPENDITURES 2,931,914 3,101,931 3,422,616 3,447,534
OH COST 1,014,192 1,014,192 1,014,398 1,014,398
954,662 874,473 1,025,662 998,816
(80,189) 151,189 (26,846) (286,764)
874,473 1,025,662 998,816 712,052
81 91 82 60
TRANSFER IN
PARKS FUND
Revenue & Expenditure Projections
Fiscal Year 2020-2021
TOTAL REVENUES & TRANSFERS
EXPENDITURES
CHARGES FOR SERVICES
Parks & Recreation
Aquatic Park
Community Center
EXCESS (DEFICIENCY)
OTHER INCOME
Working Days in Fund Balance
ENDING FUND BALANCE
BEGINNING FUND BALANCE
5 of 25 113
2017-2018 2018-2019 2019-2020 2020-21
Actual Actual Budget Budget
CHARGES FOR SERVICES
12,283,971 11,642,408 12,697,500 13,332,375
6,218,840 6,311,393 6,779,000 7,117,950
21,640 20,530 20,000 20,000
479,695 410,823 450,000 450,000
382,736 311,895 350,000 350,000
356,102 579,359 350,000 150,000
109,633 151,001 80,000 80,000
Recycling Billing 34,921 37,243 15,000 15,000
Recycling Education Contribution 36,000 - 36,000 36,000
19,923,537 19,464,652 20,777,500 21,551,325
TRANSFERS IN
400,000 100,000 100,000 100,000
1,000,000 110,000 - -
1,400,000 210,000 100,000 100,000
TOTAL REVENUES & TRANSFERS 21,323,537 19,674,652 20,877,500 21,651,325
EXPENDITURES
5,257 36,968 259,500 459,500
3,902,156 3,665,451 4,009,490 3,965,169
1,484,404 1,452,386 1,267,835 1,305,306
1,262,366 1,223,696 1,339,609 1,462,519
747,103 808,796 1,222,694 1,324,313
1,929,697 2,090,568 2,274,148 2,402,648
Storm Water - Engineering 3,000 39,048 118,100 83,100
Storm Water - Public Works 89,338 137,786 157,932 160,960
Environmental 203,676 212,500 239,591 186,193
Capital - - - -
9,626,997 9,667,199 10,888,899 11,349,708
TRANSFERS OUT
- - - -
7,000,000 6,000,000 6,000,000 7,800,000
- - - -
50,000 -
TOTAL TRANSFERS OUT 7,000,000 6,000,000 6,050,000 7,800,000
16,626,997 15,667,199 16,938,899 19,149,708
OH COST 2,593,752 2,593,752 5,508,752 5,153,630
4,723,503 6,826,291 8,239,992 6,669,841
2,102,788 1,413,701 (1,570,151) (2,652,013)
6,826,291 8,239,992 6,669,841 4,017,828
130 165 108 60
TOTAL REVENUES
Water Service
Wastewater Service
UTILITY FUND
Revenue & Expenditure Projections
Fiscal Year 2020-2021
Reconnect Fees
Penalties
Tap Connection Fees
Interest Income
Miscellaneous
Wastewater
Utility Administration
Public Works
TOTAL EXPENDITURES
Transfer - Storm Water Utility Fund
TOTAL TRANSFERS IN
Non-Departmental
Water Production
Water Distribution
Transfer - General Fund
Transfer - General Fund
Transfer - Utility Debt Service
Transfer - D. S. Revenue bonds
Transfer - Special Projects
Transfer - Capital Projects Admin
TOTAL EXPENDITURES & TRANSFERS
BEGINNING FUND BALANCE
EXCESS (DEFICIENCY)
ENDING FUND BALANCE
Working Days in Fund Balance
6 of 25 114
2017-2018 2018-2019 2019-2020 2020-2021
Actual Actual Budget Budget
Revenues
6,223,548 7,449,109 8,500,766 8,437,600
49,852 61,958 40,000 40,000
45,927 - 30,000 30,000
34,658 27,667 25,000 25,000
202,653 115,126 150,000 75,000
Bond Proceeds 13,008,800 - --
533,187 3,673 --
20,098,625 7,657,533 8,745,766 8,607,600
TRANSFERS IN
- - - -
Transfers In - Engineering Inspections - - - -
- - - -
- - - -
- - - - -
- - - -
- - - -
Transfers In - Parking Lot (CDC)- - - -
Transfers In - Parks 4B Projects - 5 Starr Comple - - - -
- - - -
TOTAL REVENUES & TRANSFERS 20,098,625 7,657,533 8,745,766 8,607,600
EXPENDITURES
- - --
67,367 - -
743,108 740,000 - -
175,130 174,798 - -
Refunding Bonds - 2010/2001 529,400 532,000 - -
Refunding Bonds - 2011/2002 690,612 696,084 697,072 698,896
Refunding Bonds - 2012/2003 &2007 365,513 220,163 227,588 225,263
154,306 151,756 154,206 151,506
Refunding Bonds - 2013/2004 GF/Utility 373,220 371,550 372,650 372,050
Refunding Bonds - 2014/2006 GF/Utility 269,072 268,732 269,624 268,264
Refunding Bonds - 2015/2005 &2007 GF/Utility 1,439,662 1,223,014 1,223,966 1,102,686
Refunding Bonds - 2020/2010 &2010A --157,781 898,590
Certificates of Obligation - 2014 221,792 221,603 221,624 221,887
Certificates of Obligation - 2016 1,131,125 1,127,801 1,133,313 1,133,488
Certificates of Obligation - 2018 253,321 1,092,150 1,094,265 1,084,185
Certificates of Obligation - 2019 - 241,353 996,080 995,972
Certificates of Obligation - 2020 -- - 759,934
Governmental Capital 10 year note (2)112,165 112,263 112,263 112,263
Equipment Capital Lease 10 year Oshkosh - 288,901 288,901
Governmental Capital 3 year note (1) - 227,381 227,530 227,530
199,462 285,436 200,000 200,000
TOTAL EXPENDITURES 6,725,255 7,686,084 7,376,863 8,741,415
Transfer - General Fund - - - - -
Transfer - CIP 13,347,343 - - - -
TOTAL EXPENDITURES & TRANSFERS 20,072,598 7,686,084 7,376,863 8,741,415
26,027 (28,551) 1,368,903 (133,815)
1,133,536 1,159,563 1,131,012 1,683,146
1,159,563 1,131,012 1,683,146 1,549,331
BEGINNING FUND BALANCE
ENDING FUND BALANCE
Certificates of Obligation - 2008
Certificates of Obligation - 2010
Certificates of Obligation - 2010A
Certificates of Obligation - 2013
Fiscal Agent Fees & Other
Transfers In - Hike & Bike Trail (CDC)
TOTAL TRANSFERS IN
Certificates of Obligation - 2007
TRANSFER OUT
EXCESS (DEFICIENCY)
Transfers In - General Fund
Transfers In - EDC S. Colony Conn-Ph2
Transfers In - EDC - Cascades
Transfers In - 4A Jackson Shaw/Memorial D
Transfers In - EDC - Memorial Drive
GENERAL DEBT SERVICE
Revenue & Expenditure Projections
Fiscal Year 2020-2021
Ag. Roll Back Taxes
TOTAL REVENUES
Current Property Taxes
Delinquent Property Taxes
Penalty & Interest
Investment Income
Misc Income
7 of 25 115
2017-2018 2018-2019 2019-2020 2020-2021
Actual Actual Budget Budget
CHARGES FOR SERVICES
- --
- 1,074 -
- --
- 70,670 -
Fees 442,248 454,591 400,000 400,000
- - - -
442,248 526,335 400,000 400,000
TRANSFERS IN
Transfers In - EDC 4A 306,846 305,550 306,702 305,714
Water/Sewer Impact Fees 500,000 1,000,000 1,000,000 1,000,000
Revenue Bond Refunding
Revenue Supported Debt Balance Transfer - -
Transfers In - Utility Fund 7,000,000 6,000,000 6,000,000 7,800,000
Premium 399,048 394,334 - -
8,205,894 7,699,884 7,306,702 9,105,714
TOTAL REVENUES & TRANSFERS 8,648,142 8,226,219 7,706,702 9,505,714
EXPENDITURES
Certificates of Obligation - 2007 ----
Certificates of Obligation - 2010 261,092 260,000 - -
Certificates of Obligation - 2010A 35,870 35,802 - -
General Obligation Refunding Bonds - 2011 218,088 219,816 220,128 220,704
Revenue Refunding Bonds 2012 (03,07,08)121,838 73,388 75,863 75,088
General Obligation Refunding Bonds - 2013 1,492,880 1,486,000 1,490,600 1,488,200
General Obligation Refunding Bonds - 2014 1,313,703 1,312,043 1,316,401 1,309,761
General Obligation Refunding Bonds - 2020 - - 30,053 171,160
Cetificate of Obligation - 2014 1,362,439 1,361,278 1,361,407 1,363,019
Cetificate of Obligation - 2015 828,150 823,650 823,450 827,350
Cetificate of Obligation - 2015 Refunding 677,488 575,536 575,984 401,264
Cetificate of Obligation - 2016 484,768 483,343 485,706 485,781
Cetificate of Obligation - 2018 28,147 121,350 121,585 120,465
Cetificate of Obligation - 2019 - 147,926 610,501 610,434
Cetificate of Obligation - 2020 - 759,935
Fees/Cost of Issuance 19,493 2,871 20,000 20,000
Transfer - CIP 1,155,000 -
TOTAL EXPENDITURES 7,998,956 6,903,003 7,131,678 7,853,161
649,186 1,323,216 575,024 1,652,554
(839,737) (190,551) 1,132,665 1,707,689
(190,551) 1,132,665 1,707,689 3,360,242
Current Property Taxes
Delinquent Property Taxes
UTILITY TAX SUPPORTED DEBT
Revenue & Expenditure Projections
Fiscal Year 2020-2021
EXCESS (DEFICIENCY)
BEGINNING FUND BALANCE
ENDING FUND BALANCE
Premium
Penalty & Interest
Investment Income
TOTAL REVENUES
TOTAL TRANSFERS IN
TRANSFER OUT
8 of 25 116
2017-2018 2018-2019 2019-2020 2020-2021
Actual Actual Budget Budget
CITY SALES TAXES
Sales Tax Revenues 3,365,156 3,833,032 3,600,718 3,600,000
Investment Income 86,398 154,026 90,000 50,000
Bond Proceeds - - - -
Miscellaneous Revenue - 5,658 - -
TOTAL REVENUES 3,451,554 3,992,716 3,690,718 3,650,000
EXPENDITURES
Personnel Services 414,098 444,880 481,006 494,565
Contractual Services 40,726 47,642 121,500 121,500
Marketing 164,930 166,910 425,000 425,000
Supplies 12,769 11,806 18,300 18,300
Maintenance 216 712 1,500 1,500
Economic Development Incentives 180,776 324,942 475,000 475,000
Grant Program 4,300 2,520 25,000 25,000
Debt Service - Land 610,824 610,032 606,480 607,488
Cost of Issuance - - - -
Capital/Land - - - -
Capital/SUV 47,000 -
Property 500,119 - - -
Sales Tax Rebate 162,403 176,974 250,000 250,000
TOTAL EXPENDITURES 2,091,161 1,786,418 2,450,786 2,418,353
TRANSFERS OUT
Transfer Out - General Fund BPP - - - -
Transfer Out - GF Cap Contribution - - - -
Transfer Out - GDSF 154,307 151,756 154,207 151,206
Transfer Out - GDSF 244,379 241,950 244,813 244,396
Transfer Out - GDSF 49,394 51,470 49,457 49,610
Transfer Out - UFDS 306,846 305,550 306,702 305,714
TOTAL TRANSFERS OUT 754,926 - 750,726 - 755,179 750,926
TOTAL EXPENDITURES 2,846,087 2,537,144 3,205,965 3,169,279
OH COST 71,380 71,380 71,380 71,380
EXCESS (DEFICIENCY) 534,087 1,384,192 413,373 409,341
BEGINNING FUND BALANCE 7,037,932 7,572,019 8,956,211 9,369,584
ENDING FUND BALANCE 7,572,019 8,956,211 9,369,584 - 9,778,925
ECONOMIC DEVELOPMENT - TYPE A SALES TAXES
Revenue & Expenditure Projections
Fiscal Year 2020-2021
9 of 25 117
2017-2018 2018-2019 2019-2020 2020-2021
Actual Actual Budget Budget
CITY SALES TAXES
3,365,156 3,833,032 3,600,718 3,600,000
86,620 149,401 100,000 50,000
Miscellaneous 500 500 -
3,452,276 3,982,933 3,700,718 3,650,000
TRANSFERS IN
Transfer from General Fund - - -
Transfer from Capital Projects Fund - - -
TOTAL TRANSFERS IN - - - - -
TOTAL REVENUES & TRANSFERS 3,452,276 3,982,933 3,700,718 3,650,000
EXPENDITURES-OPERATIONAL
135,535 188,445 205,408 221,655
45,161 27,327 46,200 46,200
1,040 1,680 3,650 3,650
34,308 68,136 45,100 45,100
Existing Park Improvements 3,078,000 375,000 2,917,000 0
Early Prinicipal Payment 1,506,728 - 0
Park Dedication Fee - 0
Sales Tax Rebate 162,403 176,973 201,500 201,500
17,182
3,456,447 2,361,471 3,418,858 518,105
TRANSFERS OUT
Trnsfr Out - GDSF (Complex Debt)529,400 532,000 - 0
Trnsfr Out - Parks Fd (Five Star Maint.)165,000 165,000 165,000 165,000
Trnsfr Out - GDSF (Hike & Bike Trail)131,600 128,400 131,000 131,000
Trnsfr Out GDSF (Parking Lot)64,867 64,554 66,091 66,091
Trnsfr Out - Parks Fund (Personnel)134,845 134,845 134,845 134,845
TOTAL TRANSFERS OUT 1,025,712 - 1,024,799 - 496,936 496,936
TOTAL EXPENDITURES & TRANSFERS 4,482,159 - 3,386,270 - 3,915,794 1,015,041
OH COST 35,690 35,690 35,690 35,692
(1,065,573) 560,973 (250,766) 2,599,267
3,468,138 2,402,565 2,963,538 2,712,772
2,402,565 2,963,538 2,712,772 5,312,039
Sales Tax Revenues
Investment Income
COMMUNITY DEVELOPMENT - TYPE B SALES TAXES
Revenue & Expenditure Projections
Fiscal Year 2020-2021
TOTAL EXPENDITURES
EXCESS (DEFICIENCY)
BEGINNING FUND BALANCE
ENDING FUND BALANCE
TOTAL REVENUES
Personnel Services
Capital Outlay
Contractual Services
Supplies
Maintenance
10 of 25 118
2017-2018 2018-2019 2019-2020 2020-2021
Actual Actual Budget Budget
REVENUES
Assessment 1,531,455 1,500,580 1,279,829 1,672,426
Interest Income 81,604 157,693 - -
Misc 25,000 26,128 - -
TOTAL REVENUES 1,638,059 1,684,401 1,279,829 1,672,426
EXPENDITURES
Personnel Services 589,063 399,679 614,360 703,813
Contractual Services 590,738 741,411 704,350 686,100
Supplies 25,993 4,980 1,600 1,000
Maintenance & Utility 44,481 342,063 225,000 225,000
Inspections 42,024 5,873 - -
Capital Outlay - - - -
TOTAL EXPENDITURES 1,292,299 1,494,006 1,545,310 1,615,913
ADDED ENHANCEMENT SERVICES - INSPECTIONS - - 81,691 60,245
345,760 190,395 (347,172) (3,732)
213,193 558,953 749,348 402,176
558,953 749,348 402,176 398,444
BEGINNING FUND BALANCE
ENDING FUND BALANCE
TIRZ ONE PID
Revenue & Expenditure Projections
Fiscal Year 2020-2021
EXCESS (DEFICIENCY)
11 of 25 119
2017-18 2018-2019 2019-2020 2020-2021
Actual Actual Budget Budget
CHARGES FOR SERVICES
176,259 165,971 160,000 160,000
Concession Revenues 1,539 1,129 1,000 1,000
Tribute Lease 69,350 110,480 60,000 60,000
Old American Lease 26,323 - 28,000 28,000
Blue Sky 12,638 12,570 12,000 12,000
Marine Quest 95,297 190,882 90,000 90,000
Mitigation Fees - -
5,012 60
386,418 481,092 351,000 351,000
TOTAL REVENUES & TRANSFERS 386,418 481,092 351,000 351,000
EXPENDITURES
71,695 69,254 85,565 85,565
9,242 11,736 8,350 8,050
23,378 22,099 28,100 28,100
Non-Capital - Other Equipment 1,968 - - -
381,480 172,352 390,000 -
487,763 275,441 512,015 121,715
TRANSFERS OUT
35,000 35,000 35,000 35,000
TOTAL TRANSFERS OUT 35,000 35,000 35,000 35,000
522,763 310,441 547,015 156,715
(136,345) 170,651 (196,015) 194,285
928,994 792,649 963,300 - 767,285
792,649 963,300 767,285 961,570
Maintenance
ENDING FUND BALANCE
Capital Outlay
TOTAL EXPENDITURES
Transfer to Parks Fund
TOTAL EXPENDITURES & TRANSFERS
EXCESS (DEFICIENCY)
BEGINNING FUND BALANCE
Investment Income
Miscellaneous
TOTAL REVENUES
Contractual Services
Supplies
Fees & Permits
LAKE PARKS FUND
Revenue & Expenditure Projections
Fiscal Year 2020-2021
12 of 25 120
2017-18 2018-2019 2019-2020 2020-2021
Actual Actual Budget Budget
REVENUES
Donations & Sponsorships 18,419 23,313 12,000 12,000
65,923 39,331 50,000 50,000
84,342 62,644 62,000 62,000
TRANSFERS IN
40,000 40,000 40,000 40,000
350,000 350,000 450,000 450,000
390,000 390,000 490,000 490,000
TOTAL REVENUES & TRANSFERS 474,342 452,644 552,000 552,000
EXPENDITURES
Personnel 96,204 98,863 134,003 131,405
Supplies 5 - - 1,540
Christmas - - 5,000 5,000
Christmas Light Show Supplemental 41,127 39,003 50,000 50,000
Christmas Light Show Base 5,048 6,006 - -
Liberty by The Lake 94,200 92,926 20,000 91,500
American Heroes 161,608 205,705 208,500 208,500
Parent Child Event 4,298 6,072 5,350 5,350
Halloween Campout 5,614 5,892 6,000 6,000
Easter Egg Hunt 4,124 3,698 4,500 4,500
Event Marketing 2,269 1,941 3,000 3,000
Arbor Day 2,190 2,422 2,500 2,500
Movies In The Park 4,865 7,189 6,000 6,000
Kids Chase/Up, Up & Away(15-16)2,393 3,427 3,000 3,000
Back To School 2,831 1,805 1,900 1,900
Bow Wow Pow Wow 1,857 1,905 1,800 1,800
Road Runners Club 10,000 10,000 - 10,000
N TX Food Pantry - - - 5,000
Chamber Golf Tourney - 6,000
Lakeside Community Theatre 12,000 12,000 - 12,000
Mothers Opposing Bullying - - - -
Metro Relief - 8,204 - -
TOTAL EXPENDITURES 450,633 507,058 451,553 554,995
OH COST 35,688 35,688 35,670 35,670
(11,979) (90,102) 64,777 (38,665)
94,687 82,708 (7,394) 57,383
82,708 (7,394) 57,383 18,718
Event Revenues
SPECIAL EVENTS FUND
Revenue & Expenditure Projections
Fiscal Year 2020-2021
ENDING FUND BALANCE
TOTAL REVENUES
Transfer from - General Fund
Transfer from - Hotel/Motel Tax
TOTAL TRANSFERS IN
EXCESS (DEFICIENCY)
BEGINNING FUND BALANCE
13 of 25 121
2017-2018 2018-2019 2019-2020 2020-2021
Actual Actual Budget Budget
HOTEL/MOTEL TAXES
Taxes 1,525,722 1,532,040 900,000 900,000
Miscellaneous - - - -
- - - -
1,525,722 1,532,040 900,000 900,000
TRANSFERS IN
Transfer from - General Fund 90,000 115,000 115,000 115,000
TOTAL TRANSFERS IN 90,000 115,000 115,000 115,000
TOTAL REVENUES & TRANSFERS 1,615,722 1,647,040 1,015,000 1,015,000
EXPENDITURES
Communications
94,271 113,235 115,340 180,944
2,546 2,953 12,940 12,940
2,727 602 1,100 1,100
300,037 235,299 258,565 268,868
Contractual Services 317,847 297,466 480,665 519,190
8,343 5,428 17,950 6,950
- - 62,000 -
725,771 654,983 948,560 989,992
TRANSFERS OUT
Transfer to CIP - - - -
Transfer to Special Event 350,000 350,000 450,000 450,000
TOTAL TRANSFERS OUT 350,000 350,000 450,000 450,000
TOTAL EXPENDITURES & TRANSFERS 1,075,771 1,004,983 1,398,560 1,439,992
OH COST 35,688 35,688 35,691 35,691
504,263 606,369 (419,251) (460,683)
802,122 1,306,385 1,912,754 1,493,503
1,306,385 1,912,754 1,493,503 1,032,820
Investment Income
TOTAL REVENUES
HOTEL/MOTEL TAX FUND
Revenue & Expenditure Projections
Fiscal Year 2020-2021
EXCESS (DEFICIENCY)
BEGINNING FUND BALANCE
ENDING FUND BALANCE
Personnel Services
Contractual Services
Supplies
CVB
Personnel Services
Capital Items
TOTAL EXPENDITURES
Supplies
14 of 25 122
2017-18 2018-2019 2019-2020 2020-2021
Actual Actual Budget Budget
REVENUES
Court Security Revenue 12,625 13,931 12,000 12,000
Investment Income
TOTAL REVENUES 12,625 13,931 12,000 12,000
EXPENDITURES
Personnel Services - - 2,700 2,700
Contractual Services
Supplies 1,500 1,500
Maintenance
Capital Outlay 60,094 3,670 - -
TOTAL EXPENDITURES 60,094 3,670 4,200 4,200
(47,469) 10,261 7,800 7,800
292,369 244,900 255,161 262,961
244,900 255,161 262,961 270,761
BEGINNING FUND BALANCE
ENDING FUND BALANCE
EXCESS (DEFICIENCY)
COURT SECURITY
Revenue & Expenditure Projections
Fiscal Year 2020-2021
15 of 25 123
2017-2018 2018-2019 2019-2020 2020-2021
Actual Actual Budget Budget
REVENUES
Court Technology Revenue 22,350 20,581 15,000 15,000
Investment Income - - - -
TOTAL REVENUES 22,350 20,581 15,000 15,000
EXPENDITURES
Contractual Services 456 456 500 500
Supplies/ copiers/Telephone 1,355 455 1,000 500
Maintenance - Tyler/Duncan Parking Tech 18,772 19,240 - 11,500
Non-Capital
Capital Outlay - - 38,000 -
Overhead Costs
TOTAL EXPENDITURES 20,583 20,151 39,500 12,500
1,767 430 (24,500) 2,500
33,029 33,606 34,036 9,536
33,606 34,036 9,536 12,036 ENDING FUND BALANCE
EXCESS (DEFICIENCY)
BEGINNING FUND BALANCE
COURT TECHNOLOGY
Revenue & Expenditure Projections
Fiscal Year 2020-2021
16 of 25 124
2017-2018 2018-2019 2019-2020 2020-2021
Actual Actual Budget Budget
REVENUES
Child Safety Fund Revenue 4,760 4,148 2,000 2,000
Denton County Child Safety Fund 48,741 49,106 48,000 48,000
53,501 53,254 50,000 50,000
TOTAL REVENUES & TRANSFERS 53,501 53,254 50,000 50,000
EXPENDITURES
Child Advocacy Center 33,859 35,937 45,594 30,535
TOTAL EXPENDITURES 33,859 35,937 45,594 30,535
TRANSFER OUT
Transfer - General Fund 20,000 10,000 10,000 10,000
TOTAL TRANSFER OUT 20,000 10,000 10,000 10,000
53,859 45,937 55,594 40,535
(358) 7,317 (5,594) 9,465
38,119 37,761 45,078 39,484
37,761 45,078 39,484 48,949 ENDING FUND BALANCE
TOTAL REVENUES
TOTAL EXPENDITURES & TRANSFERS
CHILD SAFETY FUND
Revenue & Expenditure Projections
Fiscal Year 2020-2021
EXCESS (DEFICIENCY)
BEGINNING FUND BALANCE
17 of 25 125
2018-2019 2019-2020 2020-2021
Actual Budget Budget
REVENUES
Rent 85,415 261,265 211,075
Transfer In General Fund - - 20,000
TOTAL REVENUES 85,415 261,265 231,075
EXPENDITURES
Personnel - 57,519 -
Contractual Services 54,174 165,657 94,162
Supplies 4,621 3,705 3,000
Maintenance & Utilities 6,320 61,415 122,197
TOTAL EXPENDITURES 65,115 288,296 219,359
20,300 (27,031) 11,716
- 20,300 (6,731)
20,300 (6,731) 4,985 ENDING FUND BALANCE
TRINITY NORTH
Revenue & Expenditure Projections
Fiscal Year 2020-2021
EXCESS (DEFICIENCY)
BEGINNING FUND BALANCE
18 of 25 126
2017-2018 2018-2019 2019-2020 2020-2021
Actual Actual Budget Budget
REVENUES Moved to GF
TRANSFERS IN
- -
300,000 300,000 300,000 -
Transfer - General Fund -
Transfer - General Obligation Bonds
50,000 -
300,000 300,000 350,000 -
TOTAL REVENUES & TRANSFERS 300,000 300,000 350,000 -
EXPENDITURES
Personnel Services 132,984 146,750 147,077 -
Contractual Services - -
Supplies - - 500 -
Maintenance
Overhead Costs
TOTAL EXPENDITURES 132,984 146,750 147,577 -
Transfer - General Fund
TOTAL TRANSFERS OU - - - -
132,984 146,750 147,577 -
OH COST 159,265 159,276 159,265 -
7,751 (6,026) 43,158 -
(26,565) (18,814) (24,840) 18,318
(18,814) (24,840) 18,318 18,318
CAPITAL PROJECTS ADMINISTRATION
Revenue & Expenditure Projections
Fiscal Year 2020-2021
EXCESS (DEFICIENCY)
BEGINNING FUND BALANCE
ENDING FUND BALANCE
Transfer - Revenue Bond Projects
Transfer - Utility Fund
TOTAL TRANSFERS IN
TRANSFER OUT
TOTAL EXPENDITURES & TRANSFERS
Transfer - Impact Fees Fund
19 of 25 127
2017-2018 2018-2019 2019-2020 2020-2021
Actual Actual Budget Budget
REVENUES
626,961 828,549 650,000 650,000
- - - -
626,961 828,549 650,000 650,000
TOTAL REVENUES & TRANSFERS 626,961 828,549 650,000 650,000
EXPENDITURES
Contractual Servics 317,215 168,588 450,000 450,000
TOTAL EXPENDITURES 317,215 168,588 450,000 450,000
TRANSFERS OUT
50,000 50,000 50,000 50,000
- 48,000 - -
Projects to be determined - -
400,000 100,000 100,000 100,000
TOTAL TRANSFERS OUT 450,000 198,000 150,000 150,000
767,215 366,588 600,000 600,000
(140,254) 461,961 50,000 50,000
147,483 7,229 469,190 519,190
7,229 469,190 519,190 569,190
Storm Water Utility Fees
Investment Income
STORM WATER UTILITY FUND
Revenue & Expenditure Projections
Fiscal Year 2020-2021
TOTAL EXPENDITURES & TRANSFERS
EXCESS (DEFICIENCY)
BEGINNING FUND BALANCE
ENDING FUND BALANCE
TOTAL REVENUES
Transfer - General Fund
Transfer - Utility CIP
Transfer - Utility Fund
20 of 25 128
2017-2018 2018-2019 2019-2020 2020-2021
Act ual Act ual Budget Budget
IMPACT FEES
W at er I mpact Fees 777,884 719,819 700,000 700,000
Sew er I mpact Fees 383,536 334,005 350,000 350,000
Investment Income - - - -
TOTAL REVENUES 1,161,420 1,053,824 1,050,000 1,050,000
EXPENDITURES
W ater Impact Fee Reimbursement - - - -
Sew er I mpact Fee Reimbursement 202,027 197,748 220,000 220,000
Cont ract ual Services - W at er M ast er Plan - - - -
TOTAL EXPENDI TU RES 202,027 197,748 220,000 220,000
TRANSFERS OUT:
Transfer - Capit al Project Admin 300,000 300,000 300,000 -
Transfer - Utility Revenue Debt Service 500,000 1,000,000 1,000,000 1,000,000
TOTAL TRANSFERS OU T 800,000 1,300,000 1,300,000 1,000,000
TOTAL EXPENDITURES & TRANSFERS 1,002,027 1,497,748 1,520,000 1,220,000
EXCESS (D EFICIENCY)159,393 (443,924) (470,000) (170,000)
BEGI NNI NG FU ND BALANCE 2,323,552 2,482,945 2,039,021 1,569,021
ENDING FUND BALANCE 2,482,945 2,039,021 1,569,021 1,399,021
WATER/SEWER IMPACT FEES FUND
Revenue & Expenditure Projections
Fiscal Year 2020-2021
21 of 25 129
2017-2018 2017-2018 2019-2020 2020-2021
Actual Actual Budget Budget
REVENUES
One Dollar Donation 319 312 360 300
Recycling Rebate Donation 331 173 471 175
Investment Income - - - -
TOTAL REVENUES 650 485 831 475
EXPENDITURES
Contractual Services - - - -
TOTAL EXPENDITURES - - - -
650 485 831 475
8,307 8,957 9,442 10,273
8,957 9,442 10,273 10,748
BEGINNING FUND BALANCE
ENDING FUND BALANCE
EXCESS (DEFICIENCY)
CITIZEN DONATION FUND
Revenue & Expenditure Projections
Fiscal Year 2020-2021
22 of 25 130
2017-2018 2018-2019 2019-2020 2020-2021
Actual Actual Budget Budget
REVENUES
Donations 348 - 300 300
348 - 300 300
TRANSFERS IN
10,000 5,000 - -
10,000 5,000 - -
TOTAL REVENUES & TRANSFERS 10,348 5,000 300 300
EXPENDITURES
Personnel 2,191 1,402 3,000 3,000
Contractual Services - - - -
Supplies 5,473 4,230 6,000 2,446
Maintenance - - - -
TOTAL EXPENDITURES 7,664 5,632 9,000 5,446
TRANSFERS OUT
General Fund 73,000 0
7,664 5,632 82,000 5,446
2,684 (632) (81,700) (5,146)
84,794 87,478 86,846 5,146
87,478 86,846 5,146 - ENDING FUND BALANCE
TOTAL REVENUES
Transfer In - General Fund
TOTAL TRANSFERS IN
TOTAL EXPENDITURES & TRANSFERS
EXCESS (DEFICIENCY)
KEEP THE COLONY BEAUTIFUL
Revenue & Expenditure Projections
Fiscal Year 2020-2021
BEGINNING FUND BALANCE
23 of 25 131
DEPT 2021 GENERAL DESCRIPTION
COURT 7,000
Fingerprint machine for Class C assault Family Violence charges. Fingerprint machine required to be in compliance with
HB 1528 that went into effect on September 1, 2019. Warrant Officers will fingerprint charged individual during court
proceedings. This will allow the Warrant Officers to complete the task during court and they will not need to take the
defendant to The Colony Jail in order to get the fingerprints needed.
TOTAL 7,000
CI 108,840 Migrate to Trakit Cloud based version end of Tech Support 6/30/2021; End of Functional Support 12/31/2022
SUB-TOTAL 108,840
ENGR 1,500 AutoCAD License Renewal (Operations)
SUB-TOTAL 1,500
TOTAL 110,340
ANIMAL CTRL 150,000 Phase II Building Renovation - add'l funding
SUB-TOTAL 150,000
WP 370,867
Interior 400K gal. water storage tank liner rehab Clover Valley Station:
• Existing liner is peeling off the floors and walls. Project needs to be completed sooner rather than later.
Current liner was installed in 2007, and began failing in 2016.
• Alternate funding: Add Project to our maintenance contract with Utility Services.
• The maintenance and Rehab cost would be paid over a 5-year period out of the operating budget,
• Yr. 1 cost is 74,173.40 and Yr. 2-5 $88,620.00.
• The liner product recommended has a 15 year MFG warranty, on or before product warranty has expired the
Utility Service would replace liner at no additional cost under the service contract.
WP 74,173 Maintenance Program, Alternate Funding: Interior 400K gal. water storage tank liner rehab Clover Valley
Station:
WP 101,558 Maintenance Program Alternate Funding: Interior 1MG gal. water storage tank liner rehab Clover Valley
Station:
SUB-TOTAL 546,598
TOTAL 696,598
PW 10,000 Sidewalk installation on the west side of Pecan Cossing - Council request
PW 14,000 Sidewalk installation on the west side of Stewart BLVD - Council request
PW 12,000 Reflective strips on Main St center - Council request
PW 120,000 Pavement marking and Maintenance for streets and thoroughfares - Council request.
SUB-TOTAL 156,000
ENGR 1,700,000 Resurface Remaining Asphalt Streets in Eastvale - Phase 9 Streets (Part 2)
ENGR 40,000 Resurface Remaining Asphalt Streets in Eastvale Phase 9 St. (Part 2) - Design Services
ENGR 30,000 Street Lights-Citizens Request (Operations)
ENGR 60,000 Traffic Signal Design at Memorial Drive and Standridge Drive
ENGR 290,000 Traffic Signal Installation at Memorial Drive and Standridge Drive
ANNUAL BUDGET 2020 - 2021
COMPREHENSIVE IMPROVEMENT PLAN SUMMARY
EQUIPMENT/ENHANCEMENTS
COMPUTERS, SOFTWARE/HARDWARE
BUILDINGS
STREETS
24 of 25 132
DEPT 2021 GENERAL DESCRIPTION
ANNUAL BUDGET 2020 - 2021
COMPREHENSIVE IMPROVEMENT PLAN SUMMARY
ENGR 20,000 Development Master Plan
ENGR 50,000 Clean Box Culverts at Standridge Drive (SW Utility Funding)
ENGR 30,000 School Zone Flasher Replacements/Upgrades
ENGR 150,000 Replace/Upgrade Traffic Light Controllers, Cameras and Preemption
ENGR 150,000 Windhaven Parkway French Drain Repair (SW Utility Funding)
ENGR 86,000
Construction of a cul-de-sac at the west end of Painter Street.Painter Street is a dead end street with no outlet or turn around.
This street is a residential street with houses on both sides and a city park located at the end of this street. Large trucks, buses
and pickups with trailers have difficulty turning around at the end of this street and they often drive over residential properties
and the city park area causing damage to grass and leaving ruts. It is also difficult for Fire Apparatus to turn around which
requires backing down the street instead. This street does not meet the City standards for a Cul de sac turnaround and Fire
Apparatus turnaround requirements. This project will include the design and construction of a cul de sac at the end of Painter
Street. The design and construction will meet city design standards and Fire Code requirements for Fire Apparatus turnarounds
ENGR 22,000
Clamshells were installed in 2020 at all intersections along FM 423 except for Lone Star Ranch Parkway and at SH 121 as part of
an authorized CIP project. Since there wasn't enough funding to complete all intersections, the intersections at Lone Star
Ranch Parkway and at SH 121 still need to be completed. This project will fund the completion of clamshells for the newly
installed traffic signal poles that were installed previously with the FM 423 project. We need to purchase and install four
clamshells for the Lone Star Ranch Parkway intersection and one clamshell at the SH 121 and FM 423 intersection.
SUB-TOTAL 2,628,000
TOTAL 2,784,000
WP 280,000
Servicing Trinity Well # 1 Pumping Equipment at Clover Valley:
• Pull and servicing pumping equipment will enhance and maintain the service of the equipment.
• The well pump was installed in 2011, it is highly recommended to pull and inspect well pump every 8 to 10
years to prevent unexpected break downs water supply shortages.
• Service would begin in the fall of 2020 in time to have well in service for to meet water demands for summer
of 2021.
WP 550,000
Pump Stations EI&C Rehab project PS # 2 Yr. 2021. Current available funding $1,032,938.19. An additional $550,000 is need for to
complete Pump Station 2.
TOTAL 830,000
GRAND TOTAL 4,427,938
CI 108,840
COURT 7,000
ANIMAL CTRL 150,000
WATER PROD 1,376,598
PUB WKS 156,000
ENGR 2,629,500
TOTAL 4,427,938
WATER AND WASTEWATER PROJECTS
STREETS (CON'T)
25 of 25 133
Agenda Item No:5.2
CITY COUNCIL Agenda Item Report
Meeting Date: September 1, 2020
Submitted by: Joe Perez
Submitting Department: General Admin
Item Type: Discussion
Agenda Section:
Subject:
Discuss and consider approving a resolution authorizing the City Manager to execute the proposed 2020-2021
Special and Aging Needs (SPAN) service contract. (Perez)
Suggested Action:
Attachments:
FY2021TheColonyPresentation.pptx
20-21 The Colony Agreement.docx
2020-21 span agenda item narrative.docx
Res. 2020-xxx SPAN Contract for Svcs 2020-2021.doc
134
Services for The Colony
9.1.20
135
The Colony Meals on Wheels Program
FY19/20 Meals for The Colony residents: 7,501 meals served
76 clients
COVID-19 Update:
Since March 1, Meals on Wheels of Denton County has added on over 200 new clients.
Prior to the COVID-19 pandemic, volunteers personally delivered hot meals to seniors. Our operations have now had to change- volunteers are delivering a week's worth of meals to seniors once a week. While this change is not ideal, we believe that this is necessary to keep both clients and volunteers safe, by minimizing exposure.
Even though our volunteers are not seeing the seniors personally every day, we are still connecting with them. Everyone is contacted 3 times a week, once with the weekly delivery and two times a week with a friendly volunteer phone call.
We continue to bring on new seniors to the program without a Wait List
The Colony Meals on Wheels Program
136
Total trips: 772 trips, 128 monthly average.
19% decrease from 18/19 and 19/20 SC trips
No trips from April-July due to COVID-19
Month Year Trips
October 2019 210
November 2019 147
December 2019 142
January 2020 104
February 2020 122
March 2020 47
April 2020 0
May 2020 0
June 2020 0
July 2020 0
Nutrition
97%
Recreation
2%
Social
1%Nutrition: 750
Recreation: 11
Social: 11
Current Service (October 2019 – July 2020)
The Colony Senior Center
137
•Medical: 652
•Workshop: 680
•Employment: 602
•Education: 234
•Shopping: 210
•Social/Recreation: 73
•Administrative (Social Security Office, Food
Stamps, Jury Duty): 12
Total: 2,463
Average: 273 per month
36% decrease between 18-19 and 19-20 trips
Medical, 26%
Workshop, 28%
Employment, 24%
Education, 10%
Shopping, 9%
Social/Rec., 3%
Month Trips
Oct ’19 512
Nov ’19 407
Dec ’19 343
Jan ’20 393
Feb ’20 367
Mar ’20 252
Apr ’20 46
May 20 61
Jun’20 82
Jul‘ 20 -
Current Service (October 2019 – July 2020)
Demand Response
138
Oct Nov Dec Jan Feb Mar April May
18/19 DR 709 561 451 528 505 526 554 595
19/20 DR 512 407 343 393 367 252 46 61
SC 18/19 186 142 140 183 135 156 217 203
SC 19/20 210 147 142 104 122 47 0 0
0
100
200
300
400
500
600
700
800
18/19 DR 19/20 DR SC 18/19 SC 19/20
Trip Comparison
139
•The Colony: 1,416
•Lewisville: 426
•Carrollton: 563
•Flower Mound: 10
•Frisco: 21
•Denton: 12
•Plano: 14
•Other:2
57%
17%
23%
0%1%The Colony
Lewisville
Carrollton
Flower Mound
Frisco
Denton
Plano
Other
FY19 Destination City Count for Demand Response Service
140
COVID-19 Effect and Span Response
From February to July, Span saw a 66% decrease in Demand Response
and 76% in Senior Center trips as compared to last year.
Span is encouraging all Riders to only take essential trips to
support essential services and follow the advice of public health officials.
Span passengers are either seniors or at-risk
populations, and Span has been continuing to provide
transportation to riders to go to critical medical
appointments such as Dialysis and Chemotherapy.
141
In addition to increasing sanitation of vehicles and promoting social distancing, Span Transportation has incorporated the following:
•All Span vehicles are deep cleaned and “fogged” regularly for full sanitation
•All drivers and passengers are asked to wear masks on all vehicles. If a passenger does not have a mask, Span will be able to provide one.
•Hand sanitizer is available on all vehicles for riders and drivers.
•Passengers are asked to social distance and sit further apart to limit close contact among riders and drivers.
•All riders are assessed prior to scheduling a trip on recent travel and potential exposure to COVID-19.
•All drivers and riders are asked to stay home if feeling ill.
Sanitation and Safety Measures
142
FY19-20 Contract:
•250 contractually approved Senior Center trips per month (3,000 annual)
•450 contractually approved Demand Response trips per month (5,400 annual)
Total: 8,400 trips
FY 2019-20 rate: $12.53
Budget: $105,252
FY20-21 Contract:
Due to the CARES Act, federal funding will allow for 100% reimbursed billing without the need
for local funding match SPAN demand response transportation will be provided to The Colony
without fee.
Ridership and Utilization
143
Current: Senior Center trip allocation of 250 per month
•250 trips/month at $3.00 = $750.00
Annual Total: 3,000 trips= $9,000
Request: Senior Center trip allocation of 208 per month
•208 trips/month at $3.00 = $624
Annual Total: 2,500 trips= $7,500
Senior Center Fare Reimbursement
144
ThankYou!
145
STATEOFTEXAS §
COUNTY OF DENTON §
CONTRACT FOR SERVICES
THIS SERVICE AGREEMENT ("Agreement") is entered into by and between the City of The Colony,
Texas, acting by and through its duly authorized City Manager (hereinafter referred to as "CITY") and
SPAN, Inc., (hereinafter referred to as "SPAN"), a Texas non-profit corporation operating in Denton
County, Texas as an organizationdescribed in Section 501(c)(3) of the Internal Revenue Code, acting by
and through its duly authorized Executive Director.
WHEREAS,SPAN enables people to live as fully and independently as possible by providing nutrition,
transportation and social services to older persons, persons with disabilities, veterans,
and the general public; and
WHEREAS, the success of or failure of the SPAN's purposes and objectives has a direct impact
on the health and welfare of the citizens of the City; and
WHEREAS, the City is charged with the responsibility of promoting and preserving the health,
safety, peace, good government, and welfare of its citizens; and
WHEREAS, SPAN transportation services were developed to provide safe and efficient transportation
to seniors, persons with special needs, veterans and as otherwise defined by agreements
into which SPAN may enter from time to time; and
WHEREAS, The CITY and SPAN desire to enter into this Agreement whereby SPAN will provide
demand response transit service for CITY residents that are seniors (age 60 or older),
people with documented disabilities, veterans, spouses of veterans and companions or
personal care attendants of the aforementioned passenger types (hereafter referred to
collectively as "Riders"), for residents of the retirement community Evergreen at
Morningstar will receive limited trip purposes of medical treatments, doctor’s and
dentist’s appointments, trips to get prescriptions filled; and
WHEREAS, Riders in CITY are taken anywhere in SPAN’s demand response transit service area at a
cost to the Riders of $3.00 for seniors (age 60 and older) and people with documented
disabilities; and
WHEREAS, Riders may call in at least one (1) day in advance, but no more than two (2) weeks in
advance, to set up appointments for pick-up and drop off by calling SPAN'S
Transportation Office at 940-382-1900 weekdays between the hours of 8:00 a.m. and
2:00 p.m.; and
WHEREAS, Demand response transit service is available between the hours of 7:00 a.m.and 6:00
p.m. Monday through Friday excluding major holidays and subject to capacity
constraints.
146
NOW, THEREFORE, THE CITY AND SPAN DO HEREBY COVENANT AND AGREE AS FOLLOWS:
1. Recitals
The foregoing recitals are found to be true and correct, are fully incorporated into the body of
this Agreement and made a part hereof by reference just as though they are set out in their
entirety.
2.Scope ofTransportation Services
SPAN shall provide door-to-door demand response transit services to CITY citizens residing in
Denton County who are Riders in accordance with this Agreement and SPAN's "Transportation
Policy and Procedures" which is attached hereto as Exhibit "A" and incorporated herein by
reference as though it were set out in its entirety ("Policy"). In the event of conflict between this
Agreement and the Policy, this Agreement shall control. In performing services under this
Agreement, the relationship between the CITY and SPAN is that of an independent contractor.
No term or provision of this Agreement or act of SPAN in the performance of this Agreement
shall be construed as making SPAN the agent, servant,or employee of theCITY.
3.SPAN Transportation Operations
a.SPAN shall provide all equipment, facilities, qualified employees, training, and insurance
necessary to establish a demand response transit service for the CITY's Riders. SPAN shall further
establish, operate, and maintain an accounting system for this program that will allow for a
tracking of services provided to Riders anda review of the financial status of the program.SPAN
shall also track and break down the information regarding the number of one-way trips it
provides to Riders.
b.The CITY shall have the right to review the activities and financial records kept incident to the
services provided to the CITY's Riders by SPAN. In addition, SPAN shall provide monthly
ridership information to the City Manager or his/her designee specifically identifying the
number of Rider trips including rider origination, destination, and purpose.
c.SPAN will be responsible for verifying and documenting the eligibility of Riders. SPANreserves
the right to determine on an individual basis whether SPAN has the capability to safely transport
a passenger. In the event that safety is compromised, SPAN may decline transportation for this
person and must document the reason why service was declined.
d.Span will inform riders that their trips to the doctor or dentist’s office, hospital, drug store or
other location may qualify as a Medicaid eligible trip. SPAN will direct potential Medicaid eligible
riders to call Texas Health and Human Services toll free at 1-877-633-8747 (TTY: 1-800-735-2989)
or 1-877-MED-TRIP on Monday through Friday between 8:00 a.m. and 5:00 p.m. at least two days
before their appointment or trip to schedule free transportation through Medicaid.
4.Payment
147
Due to the CARES Act, federal funding for transportation services will allow for 100% reimbursed
billing without the need for local funding match CARES Act funds allow for Federal funds to reimburse
transportation expenses incurred by CITY. SPAN demand response transportation will be provided to
the CITY without fee for the entirety of the agreement.
a.Span will produce monthly trip reports to help monitor usage and will work with the City to
implement limitations as needed to attempt to ensure that funding is sufficient for the entire
length of this contract. The City will restrict and/or eliminate nonmedical trip purposes as
needed when funding is insufficient and will give span the authority to not accept new riders for
those trip purposes until appropriate funding is available.
b.It is further understood and agreed that the service provided hereunder shall be secondary to
and not in lieu of or as a substitute for transportation services available through or funded by
Medicare and/or Medicaid or any other program, insurance or provider.
c.If any otherwise Eligible Rider contacts Span for service and the Eligible Rider’s trip does not
qualify for payment by the City under this Agreement and/or there are no remaining trips or
funding available under this Agreement for such trip, Span may offer its service to an otherwise
Eligible Rider at the total cost of thirty-six dollars and ninety-four cents ($36.94) per one-way trip
within the Demand Response Transit Service area.
5.Senior Center Trip Fare Reimbursement
In addition, the City of The Colony hereby agrees to pay an amount not to exceed Seven
Thousand and Five Hundred 00/100 dollars ($7,500.00) as reimbursement for Senior Center
attendees' transportation/fares to and from the Senior Center based on 2,500 City of The Colony
residents’ fare cost of $3.00 per trip.
Reimbursement of Senior Center fares shall be processed according to the following:
May 2021- SPAN may invoice the City of the Colony - (include ridership/trip counts for October
2020- March 2021)
October 2021 -SPAN may invoice the City of the Colony - balance of ridership for the year
(include ridership/trip counts for April 2021- September 2022)
Total Fare Reimbursement for FY 2020-21 shall not exceed $7,500.00.
6.General Services Support
In addition to the transportation services described above, SPAN covenants and agrees that it
shall provide its services to City residents including:
a.Meals at the Senior Center
b.Home delivered meals
148
c. Nutrition education to meal program participants.
For the operation and provision of the services described in this Article 7, the City shall pay
the SPAN the sum of Seven Thousand Five Hundred and no/100 dollars ($7,500.00) upon
execution of this Contract for Services.
7.Indemnification
SPAN assumesall liability andresponsibility forand agrees tofullyindemnify,hold harmless and
defend the CITY, and its officials, officers, agents, servants and employees from and against any
and all claims, damages, losses and expenses, including but not limitedto attorney's fees, for
injury to or death of a person or damage to property,arisingout of or in connection with,
directly or indirectly, the performance, attempted performance or nonperformance of the
services described hereunder or in any way resulting from or arising outof themanagement,
supervision, and operation oftheprogram and activities of SPAN.In the event of joint and
concurring responsibility of SPAN and the CITY, responsibility and indemnity,if any,shallbe
apportioned comparatively in accordancewith TexasLaw,without waiving any defense of either
party under Texas Law. The provisions of this paragraph are solely for the benefit of the parties
hereto and are not intended to create or grant any rights, contractual or otherwise, to any other
person orentity.
8.Insurance
SPAN shall obtain public liability insurance of the types and in the amounts set forth below from
an insurance carrier or underwriter licensed to do business in the State of Texas and
acceptable to the CITY.SPAN shall furnish CITY with certificates of insurance or copies of the
policies, evidencing the required insurance on orbefore the beginning date of this Agreement.
SPAN agrees to submit new certificates or polices to CITY on before the expiration date of
the previous certificates or policies. The insurance shall be the following types in
amounts not less that indicated:
a.Comprehensive General (Public) Liability Insurance or its equivalent includingminimum coverage
limits of $1,000,000 per occurrence combined single limit for bodily injury and property damage.
b.Automobile Liability Insurance including minimum coverage limits of $1,000,000 per combined
single limit for bodily injury and property damage.
c.On all insurance required, SPAN shall require insurance providers to:
Name the CITY, and its officials, officers and employees, as additional insureds and provide thirty
(30) days written notice to CITY of any material change to or cancellation of the insurance.
9. Assignment and Delegation
Neither party shall assign or delegate the rights or obligations under this Agreement without the prior
written consent of the other party.
149
10. Severability
In the event any provision of this Agreement shall be determined by any court of competent jurisdiction
to be invalid or unenforceable, the Agreement shall, to the extent reasonably possible, remain in full
force and effect as to the balance of its provisions and shall be construed as if such invalid provision
were not a part hereof.
11. Mediation
In the event of any dispute regarding this Agreement or the terms contained herein, the parties hereto
agree that they shall submit such dispute to non-binding mediation.
12. Term of Agreement
The term of this Agreement shall be from October 1, 2020 through September 30, 2021. Either party
may modify this Agreement by submitting,in writing, the proposed amendment to be considered and
executed by both parties. This Agreement may be terminated with or without cause by either party by
giving thirty (30) days written notice to the other party oftheir intentto terminate the Agreement. In
the event the CITY terminates without cause, Span shall be entitled to receive just and equitable
compensation for any satisfactory work completed in accordance with this Agreement and prior to the
termination. This Agreement shall automatically terminate upon the exhaustion of the seven thousand
nine hundred and eighty five (7,985) one-way trips provided for by this Agreement.
The services provided under this Agreement may be, in part, eligible for reimbursement from
Federal grant funds under the §5310 Enhanced Mobility for Seniors and People with Disabilities
Program. SPAN shall utilize the available §5310 grant funds, if available, to provide trips to Eligible
Riders using such funds. SPAN shall comply with all necessary requirements of the 5310 program.
13. Applicable Law Venue
This Agreement shall be governed by, construed, and enforced in accordance with the laws ofthe State
of Texas, and venue for any claim or cause of action shall lie exclusively in Denton County, Texas or
the Federal courts having jurisdiction over claims arising in Denton County, Texas.
14. Attorney's Fees and Costs
In the event it becomes necessary to take legal action to enforce the terms of this Agreement,the
prevailing party in such action shall be entitled to recover attorney's fees and costs of court from the
non-prevailing party.
15.Federal Transit Administration Enhanced Mobility for Seniors and People with
Disabilities (§5310) grant
As outlined above, the services provided under this Agreement may be, in part, eligible for
funding through the Enhanced Mobility for Seniors and People with Disabilities (§5310) grant
150
program. In the event that §5310 grant funds are made available, SPAN shall comply with all
necessary requirements of the grant program and amend this contract to comply with §5310
grant guidelines. SPAN shall assume all responsibility for invoices, submittals and required
reporting, unless otherwise requested in writing to CITY.
IN WITNESS WHEREOF the CITY of The Colony and Span, Inc. have executed this Agreement on this the
___ day of ______________2020.
SPAN, INC:
Michelle McMahon, ExecutiveDirector
City of The Colony
_____________________________________
Troy Powell, City Manager
ATTEST:
Tina Stewart, City Secretary
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This item is to consider adopting the proposed 2020-21 SPAN service contract. This is the sixth service
contract brought before Council to consider between The Colony and SPAN. The Covid-19 pandemic as
presented challenges and opportunities to SPAN under the current contract and they have successfully
adapted to the changing landscape during that time to continue to safely provide transportation and
meals on wheels service to residents of The Colony.
As you will see in the presentation, this contract is unique in that there is not a dollar amount assigned
to the transportation portion of the contract. This is due to SPAN’s successful application and award of
grant funding made available through the CARES act to fully cover transportation costs in the proposed
contract. With that said, the funding requests proposed in the 2020-21 contract are for items covered in
previous contracts that are unique to The Colony’s service contract with SPAN being the senior center
trip reimbursements and meals on wheels programming.
SPAN is projecting an increase in demand for Meals on Wheels service considering the uncertainty
surrounding the operation of the senior center where many of the meals have historically been
delivered. To adapt to the challenges Covid-19 presented with respect to this service, SPAN made
adjustments in their service model to include members of the senior center who had not received meals
at home prior to the pandemic to ensure they were provided the option to receive home deliveries.
Many opted to receive at home meal delivery leading to an increase in meals deliveries overall.
The same assumption has been made in drafting the proposed 20-21 contract and as such, an increase
of $1500 to the Meals on Wheels program is being proposed. With that said, the total funding request
for the 20-21 contract is $15,000.
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CITY OF THE COLONY, TEXAS
RESOLUTION NO. 2020 - ______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
THE COLONY, TEXAS, AUTHORIZING THE CITY MANAGER
TO EXECUTE THE PROPOSED FISCAL YEAR 2020-2021
CONTRACT FOR SERVICES BY AND BETWEEN THE CITY
OF THE COLONY AND SPAN, INC.; PROVIDING AN
EFFECTIVE DATE
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF THE COLONY, TEXAS:
Section 1.That the City Council of the City of The Colony, Texas, has duly
reviewed and considered the contract for services by and between the City of The
Colony and SPAN, INC. for the purpose of providing nutrition, transportation and
social services to older persons, persons with disabilities, and veterans for the 2020-
2021 fiscal year.
Section 2. That this Contract for Services attached hereto as Exhibit “A”, is
found to be acceptable and in the best interest of the City and its citizens, and the City
Manager is hereby authorized to execute the Contract on behalf of the City of The Colony,
Texas, with the terms and conditions as stated therein.
Section 3.That this resolution shall take effect immediately from and after
its passage.
PASSED AND APPROVED by the City Council of the City of The Colony,
Texas, this 1
st day of September 2020.
__________________________
Joe McCourry, Mayor
City of The Colony, Texas
ATTEST:
________________________________
Tina Stewart, TRMC, City Secretary
APPROVED AS TO FORM:
__________________________________
Jeff Moore, City Attorney
153
Agenda Item No:5.3
CITY COUNCIL Agenda Item Report
Meeting Date: September 1, 2020
Submitted by: Tina Stewart
Submitting Department: City Secretary
Item Type: Ordinance
Agenda Section:
Subject:
Discuss and consider approving an ordinance canceling the November 3, 2020 city council election for
single-member district Place 6 and declaring the unopposed candidate elected. (Stewart)
Suggested Action:
Attachments:
Ord. 2020-xxxx Declaring Unopposed Candidates Nov Election.docx
154
1
CITY OF THE COLONY, TEXAS
ORDINANCE NO. 2020-________
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF THE
COLONY, TEXAS, DECLARING THE UNOPPOSED CANDIDATE FOR
PLACE 6 IN THE NOVEMBER 3, 2020 GENERAL ELECTION ELECTED
TO OFFICE; CANCELLING PLACE 6 ELECTION; PROVIDING A
SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS,the general election for the City of The Colony, Texas (“City”) was called
for November 3, 2020, for the purpose of electing single member district members to the City
Council of the City; and
WHEREAS,the City Secretary has certified in writing that there is no proposition on the
ballot, that no person has made a declaration of write-in candidacy,and that the candidate for Place
6 City Council Districts are unopposed for election to office; and
WHEREAS,under these circumstances, Section 2.053 the Texas Election Codeauthorizes
the City Council to declare the candidate elected to office and cancel the election.
NOW, THEREFORE, BE IT ORDAINEDBY THE CITY COUNCIL OF THE CITY
OF THE COLONY, TEXAS:
SECTION 1: Findings Incorporated. The findings set forth above are incorporated into
the body of this Ordinance as if fully set forth herein.
SECTION 2: Election of Unopposed Candidates. The following candidate, who is
unopposed in the November 3, 2020 general election, is declared elected to office, and shall be
issued a certificate of election following the time the election would have been canvassed:
Joel Marks, Council Member, Place 6
SECTION 3: Cancellation of Election. The November 3, 2020 general election for City
Council Place 6 is cancelled, and the City Secretary is directed to cause a copy of this Ordinance
to be posted on Election Day at each polling place that would have been used in the election.
SECTION 4: Severability. Should any section, subsection, sentence, clause or phrase of
this Ordinance be declared unconstitutional or invalid by a court of competent jurisdiction, it is
expressly provided that any and all remaining portions of this Ordinance shall remain in full force
and effect. The City hereby declares that it would have passed this Ordinance, and each section,
subsection, clause and/or phrase hereof, irrespective of the fact that any one or more sections,
subsections, sentences, clauses and/or phrases be declared unconstitutional or invalid
SECTION 5: Effective Date.This Ordinance shall become effective immediately upon
its adoption.
155
PASSED AND APPROVED by the City Council of the City of The Colony, Texas, this 1st
day of September 2020.
___________________________
Joe McCourry, Mayor
ATTEST:
____________________________
Tina Stewart, TRMC, City Secretary
156
Agenda Item No:6.1
CITY COUNCIL Agenda Item Report
Meeting Date: September 1, 2020
Submitted by: Mayra Sullivan
Submitting Department: City Secretary
Item Type: Miscellaneous
Agenda Section:
Subject:
A. Council shall convene into a closed executive session pursuant to Section 551.071 of the Texas Government
Code to seek legal advice from the city attorney regarding pending or contemplated litigation - Appeal of Brazos
Electric Power Cooperative, Inc., PUC Docket No. 45175 and City of The Colony, Texas v. Brazos Electric
Power Cooperative, Inc. matter, Cause No. 16-06424-16.
B. Council shall convene into a closed executive session pursuant to Section 551.087 of the Texas Government
Code regarding commercial or financial information the city has received from a business prospect(s), and to
deliberate the offer of a financial or other incentive to a business prospect(s).
C. Council shall convene into a closed executive session pursuant to Section 551.074 of the Texas
Government Code to the Texas Government Code to deliberate the evaluation, reassignment, duties, discipline,
or dismissal of the Municipal Judge.
D. Council shall convene into a closed executive session pursuant to Section 551.074 of the Texas
Government Code to the Texas Government Code to deliberate the evaluation, reassignment, duties, discipline,
or dismissal of the City Secretary.
Suggested Action:
Attachments:
157
Agenda Item No:7.1
CITY COUNCIL Agenda Item Report
Meeting Date: September 1, 2020
Submitted by: Mayra Sullivan
Submitting Department: City Secretary
Item Type: Discussion
Agenda Section:
Subject:
A. Any action as a result of executive session regarding pending or contemplated litigation - Appeal of Brazos
Electric Power Cooperative, Inc., PUC Docket No. 45175 and City of The Colony, Texas v. Brazos Electric
Power Cooperative, Inc. matter, Cause No. 16-06424-16.
B. Any action as a result of executive session regarding commercial or financial information the city has
received from a business prospect(s).
C. Any action as a result of executive session regarding the evaluation, reassignment, duties, discipline, or
dismissal of the Municipal Judge.
D. Any action as a result of executive session regarding the evaluation, reassignment, duties, discipline, or
dismissal of the City Secretary.
Suggested Action:
Attachments:
158