HomeMy WebLinkAbout01/25/01 Library Board MINUTES OF THE LIBRARY BOARD
OF THE
CITY OF THE COLONY
January 25, 2001
A REGULAR SESSION of the Library Board of the City of The Colony, Texas, was called
to order by Chair Bullard at 7:00 p.m.
Present:
Sandi Gehrke Place 1
Diane Kruzich Place 2
Lorraine Clark Place 4
Jayme Skelton Place 5
Wayne Bullard Place 6
Sue Parks Place 7
Joan L Sveinsson Library Director
Absent:
James Althaus Place 3 (Personal)
1. Citizens input.
None.
2. Consideration and approval of the minutes of the Board meeting held December 7,
2000.
The minutes were approved as presented.
3. Election of Officers.
Sue Parks was elected Chair and Lorraine Clark was elected Vice-Chair by
acclamation.
4. Discussion and consideration of proposed revision to the Circulation Policy re: loan
period for CD-ROM's and other special materials.
Director Sveinsson explained that the Circulation software does not allow for a 6-week
loan period; loan periods may be set in terms of days, up to 31 days, then in months.
Member Bullard moved to change the loan period for these materials to 2 months.
Member Kruzich seconded the motion. The motion passed unanimously.
5. Library Director's Report:
a. Status report re: new library facility.
City staff is still working to correct items on the punch list.
b. Status report re: grant projects:
The additional modular furniture for the Youth computers was installed on Monday,
Jan. 22nd.
Exchange Server has now been successfully configured; MIS staff is in the process of
configuring staff workstations so that each staff member can have email access. Email
addresses for library staff are first initial last name @thecolony.lib.tx.us (example:
jsveinsson@thecolony.lib.tx.us).
Cabling for the additional youth workstations will be secured and installed by the MIS
staff in the near future.
The final grant report has been received by TIF.
c. Status report re: operations:
Circulation Clerk Cary Herzig and Page Sara Herzig have returned to work.
Reference Librarian Michelle Cervantes began work on Jan. 2nd.
CIP and Personnel requests for 2001-2006 have been submitted.
Member Kruzich reported that she had received two comments of concerns from
citizens: 1) regarding the delay in the installation of the stacks signage (SigmA-Stack
campaign), and 2) regarding the length of the automated attendant menu. Director
Sveinsson reported that the signage company had encountered several difficulties and
is hoping to install soon after February 2n°. The only option to the automated attendant
would be to fund more staffing to allow for a staff member to be assigned to answer the
phones throughout the operating hours. The automated attendant provides a way for
patrons to get hours and event information without staff intervention and automates call
routing to the appropriate service desks. The menu has been lengthened slightly to
add more two more options (non-youth library events; Friends of the Library information
and donations policy).
d. Update re: Friends of the Library activities:
Member Clark picked up the Wal-Mart grant check, but found it was made out to the
Library, so had to return it to Wal-Mart to have it made out to the FOTCPL.
The annual business meeting, potluck dinner, and murder mystery will be held in the
Library on the evening of Saturday, April 28th.
The next book sale will be on March 3rd.
e. Long range planning:
No report.
The next Library Board meeting will be held on February 15, 2001.
The meeting adjourned at 7:20 p.m.
Wayne,'~ullard, Chair
..~ar~ L. Svelnsson, Acting Secreta~'~'~--