HomeMy WebLinkAbout10/19/00 Library MINUTES OF THE LIBRARY BOARD
OF THE
CITY OF THE COLONY
OCTOBER 19, 2000
A REGULAR SESSION of the Library Board of the City of The Colony, Texas, was called
to order by Chair Bullard at 7:16 p.m.
Present:
Diane Kruzich Place 2
James Althaus Place 3
Lorraine Clark Place 4
Wayne Bullard Place 6
Joan L Sveinsson Library Director
Jo Chantrill Library Secretary
Absent:
Sandi Gehrke Place 1 (Business)
Jayme Skelton Place 5 (Business)
Sue Parks Place 7 (Business)
1. Citizens input.
None.
2. Consideration and approval of the minutes of the Board meeting held September 28,
2000.
The minutes were approved as presented.
3. Discussion and consideration of proposed revision to the Circulation Policy.
Director Sveinsson and the members of the board discussed the addition of a six-week
loan period for CD-ROM software and special materials designated by the purchasing
librarian. Director Sveinsson recommended the longer period for CD-ROM software to
allow patrons adequate time to fully explore the software's features. Staff is also
recommending that the Driver's Education materials have the 6-week loan period; the
parent-taught Driver's Education course is six weeks long and patrons need the
materials for the full length of the course. As this use is short-term, many patrons
prefer to borrow the materials from the Library and, in keeping with the shared resource
role of the Library, staff recommends accommodating this need. Member Clark moved
to approve the revision; Member Althaus seconded the motion. The motion passed
unanimously.
4. Library Director's Report:
a. Status report re: new library facility.'
It has been reported to Facilities Maintenance that there is still no hot water in the --
Youth Services workroom and the Children's restroom.
b. Status report re: grant projects:
All of the TIF Grant equipment except the scanner has been received.
Director Sveinsson presented a report to the Community Development Corporation
(4B) Board to report on the project status and items that the Library would like to use
the balance of the grant to acquire. The CDC Board was very receptive and supportive
of the Library's plans. Director Sveinsson will proceed with ordering the rest of the
items. The additional modular furniture and chairs have a 90-day delivery time. The
fabric for the chairs has been changed: the chair order will be submitted after the new
fabric swatches have been received and a fabric selected. Six lateral file cabinets have
been ordered; five have been received --the sixth is on back order. These cabinets will
house the back issues of the local newspapers, allowing impro~/ed organization of and
access to these materials.
c. Status report re: operations:
Problems with the software are still occurring. The software technicians and developers
are still trying to resolve the problems. The City's MIS manager has also worked with
the Library staff and the software technicians to eliminate any possible network
problems. In the meantime, staff has placed a set of the Dewey Decimal guides at the
Reference Desk to help the patrons locate subject materials when the catalog is offiine. --
Teen Week is the week of October 16-21; the Friends of the Library funded promotional
T-shirts for the employees to wear. A drawing for a $50.00 gift certificate and movie
passes will be held.
Lorraine Clark and Diane Baxter will begin training as temporary circulation clerks.
To date, only one application has been received for the Adult and Outreach Services
Librarian position. Notices of the employment opportunity were sent to the graduate
schools in Texas, to a large number of north Texas public libraries, and to the ten
System offices. The position has also been posted on several Internet job lines.
Reference Librarian Scott May has accepted a position with the Grapevine Public
Library; the vacancy will be posted as soon as possible.
Friday Nov 3rd the DentOn Public Library Board will tour the Library; Denton will also be
renovating a Food Lion to use as a Library facility:
Children's Book Week is the week of November 13-18th. On Tuesday, Nov. 14th Sandy
Shrout will be present "Three Little Pigs with a Texas Twist" at 10:15 a.m.
The City's Volunteer Dinne~ will be held on Nov. 30th. As that event will conflict with the
scheduled meeting of the Library Board, the members of the Board agreed to combine
the November and December meetings on Dec 7, 2000 at 7:00 p.m.
d. Update re: Friends of the Library activities:
The Thanksgiving pie sale is underway.
On Thursday, Oct 26th at 7 p.m. the Friends will host an event for teens and adults
featuring Storyteller Shelly Kneupper.
The next book sale will be held on Saturday, December 9th as will the "Tea with Mrs.
Claus".
e. 2000-2001 budget proposal: No report.
f. Long range planning: No report.
The next meeting will be held on December 7th, 2000.
The meeting adjourned at 7:47 p.m. j? ~,X/~ ///~
("i")%~ ~ ~ ~, Way~ Bullard, Chair
J~JChantrill, Secretary