HomeMy WebLinkAbout07/27/00 Library MINUTES Of THE LIBRARY BOARD
Of THE
CITY OF THE COLONY
JULY 27, 2000
A REGULAR SESSION of the Library Board of the City of The Colony, Texas, was called
to order by Chair Builard at 7:00 p.m.
Present:
Diane Kruzich Place 2
James AIthaus Place 3
Lorraine Clark Place 4
Jayme Skelton Place 5
Wayne Bullard Place 6
Joan L Sveinsson Library Director
Jo Chantrill Library Secretary
Absent:
Sandi Gehrke Place 1 (Personal business)
Sue Parks Place 7 ( )
1. Citizens input.
None.
2. Consideration and approval of the minutes of the Board meeting held June 22, 2000.
The minutes were approved as presented.
3. Consideration of approval of revision of General Facility Rules
Director Sveinsson and the members of the Board discussed the proposed revisions to
the General Facility Rules. Member AIthaus moved to approve the revisions; Member
Kruzich seconded the motion. The motion passed unanimously.
4. Library Director's Report:
a. Status report re: new library facility.
The malfunctioning light fixtures in the story-time area and over the Circulation Desk
have been replaced; since then, another fixture in the story-time area has
malfunctioned. The rest of the items on the punch list still need to be addressed.
b. Status report re: grant projects:
All of the computers are up and running! Staff reports fantastic response from the
public. The computers are in use most of the time; at times, there has been a waiting
list. if anyone is waiting, there is a maximum use time of 30 minutes. The network
printer arrived, was installed, and ten for three days before it died! It has been returned
to the vendor and a replacement is being shipped. Director Sveinsson reported that she
would be submitting a Grant Adjustment Request to TIF to transfer most of the funds
remaining in the other categories of the grant to the hardware category, to enable the
addition of five more youth computers and another network printer. Items still to be
purchased include the dig?hal camera, scanner, and laptop compute~. The grant
funding ends September 30 '
There are funds remaining in the 4B grant, some of which could be used to add the --
furniture for the additional five youth workstations.
c. Status report re: operations:
"Walker, Texas Ranger'' will be filming in the Library on Monday, July 31st. They will
be using their own props so the Library's furnishings and collection will not be
impacted. Library staff received many requests from people wishing to be "Extra's";
they only needed three extras. The three picked were Cynthia Sanders, Diana Kruzich
and Diane Baxter. The crew will be shooting in the foyer/lobby and inside the Library.
"Walker, Texas Ranger'' will pay $500 for the use of the facility, which is going to the
Friends of the Library to use for children's programs.
Library patrons checked out a record number of items in June, over 16,000. All
previous records for signups for our summer reading incentive programs for all age
groups have been exceeded. Youth Services Librarian Snyder has been very pleased
with all the program presenters. Support Services Clerk LeMaire has been doing an
excellent job helping with the Summer Reading Program. She has successfully
solicited a large number of prizes and has assisted with preparation for the programs.
Several staff members have experience serious family medical situations.
Morris Seay has resigned as Executive Director of the Library Foundation. Foundation
Officers Kruzich and Skelton will meet with Mr. Seay to transfer their names on the
signature cards at the bank. __
The Library will be closed on Friday, August 4th for In-Service Training.
d. Update re: Friends of the Library activities:
The next book sale will be on September 9th, Member Clark asked Director Sveinsson
to arrange for the December book sale to be moved from December 2nd to December
9th'
e. 2000-2001 budget proposal: The department's activity enhancement requests are
for additional staffing. Top priority is the addition of the Adult & Outreach Services
Librarian, second is to upgrade the current Support Services Clerk from 19
hours/week to 25 hours/week, third is to add the second part-time Support Services
Clerk position (19 hours/week), fourth is to add a part-time Circulation Clerk (19
hours/week)
f. Long range planning: The proposed funding from CDD (County Development
District) is to include a police-fire station and three librarians. Depending on the
population growth in the CDD, consideration may need to be given to a library
branch outlet in the CDD.
The next meeting will be held on August 24th, 2000.
The meeting adjourned at 7:41 p.m. . / ~::2//
Wayne/Bullard, Chair
Jo ~;hantrill, Secretary