HomeMy WebLinkAbout12/04/03 Library Board MINUTES OF THE LIBRARY BOARD
OF THE
CITY OF THE COLONY
December 4, 2003
A REGULAR SESSION of the Library Board of the City of The Colony, Texas, was called
to order by Chair Gehrke at 7:03 p.m.
Present:
Sandi Gehrke Place 1
Diana Kruzich Place 2
Lorraine Clark Place 4
Jayme Skelton Place 5
Sue Parks Place 7
Joan Sveinsson Library Director
Jo Chantrill Library Secretary
Absent:
James Althaus Place 3 (medical)
Wayne Bullard Place 6 (illness)
1. Citizens input.
None.
2. Consideration and approval of minutes of the board meeting held October 16, 2003.
The minutes were approved as presented.
3. Review of Board member notebooks.
The Board members reviewed the information in the notebooks, determining which
documents were necessary to retain. Director Sveinsson will provide information from
the strategic plan for the notebooks.
4. Discussion and consideration of meeting schedule for 2004.
The Board members arrived at a consensus for the following schedule for 2004:
January 22
February - no meeting
March 25
April 22
May 27
June 17
July 29
August - no meeting
September 23
October 28
November -- combine with an early December meeting
December 2
5. Discussion of schedule for review of Library Policies
The Board members set the following schedule for review of the Library's policies:
January 2004 Guidelines for Posting Material on the Community Bulletin Board
March 2004 Materials Selection Policy
April 2004 Policy on Patron Confidentiality
May 2004 Circulation Policy Appendix: Schedule of Charges
June 2004 Conference Room Policy
July 2004 Internet Access Policy
September 2004 General Facility Rules
October 2004 Reference Policy
December 2004 Circulation Policy
6. Library Director's Report:
a. Status report re: operations
As demonstrated by the October 2003 statistical reports, usage of the Library's
services has been very heavy.
The Texas State Library and Archives Commission has adopted the Texas Public
Library Standards developed by the Texas Library Association ad hoc committee on
Public Library Standards. The Standards have not yet been put into effect;
however, TCPL staff will review the standards carefully to determine impacts and
changes needed for TCPL to maintain its accreditation with the State once the
Standards are in force. Director Sveinsson did note that the Standards require a
minimum of 45 operating hours per week for a library with TCPL's service
population, which would require adding one hour to the current schedule.
The Library will be subscribing to the online version of the Texas Statutes, instead
of the print version.
The computer that was purchased with the TIF grant and which had been used in
the computer room has been relocated to the public access computer network. Its
primary function is for searching those databases for which the Library has a single-
user license, but it also offers all the same functions as the rest of the public access
computers.
b. Status report re: FY 03-04 budget
None.
c. Status report re: Denton County Library Funding
Director Sveinsson received a letter from County Judge Mary Horn, summarizing
Judge Horn's survey regarding library funding provided by eight other counties and
stating Judge Horn's opinion that "the taxpayers of Denton County have provided
this funding at an excessive level for many yearsl" and that "the time has come to
begin eliminating this funding". Director Sveinsson noted that citizens need to
contact their elected representatives on the Denton County Commissioners Court if
they do not agree with this viewpoint and if they want the services and access
enabled by the Denton County Library Funding to continue.
d. Status report re: grants.
Director Sveinsson has submitted the Library's Plan of Action for the Loan Star
Libraries Grant; the contract has not yet been received from the State Library.
e. Update re: Friends of the Library activities
A new Friends member is developing a survey to send to the membership regarding
membership programs and events; the goal is to increase participation in the
membership meetings, especially the annual meeting held in April.
The next book sale, as well as the Photos with Santa event, will be held on
Saturday, December 6th.
f. Long range planning
Director Sveinsson reported that discussion of a proposed Civic Center had
included the concept of including the center in the same location as the future Five
Star library. That concept has been ruled out due to space limitations, not only for
the facilities themselves, but also for adequate parking space.
The next Library Board meeting will be held January 22, 2004.
The meeting adjourned at 8:22 p.m.
C~,.~-;.-~'~. Sandi Gehrke, Chair
hantrill, Secretary