HomeMy WebLinkAbout01/30/03 Library Board MINUTES OF THE LIBRARY BOARD
OF THE
CITY OF THE COLONY
January 30, 2003
A REGULAR SESSION of the Library Board of the City of The Colony, Texas, was called
to order by Chair Gehrke at 7:05 p.m.
Present:
Sandi Gehrke Place 1
Diana Kruzich Place 2
James Althaus Place 3
Jayme Skelton Place 5
Wayne Bullard Place 6
Sue Parks Place 7
Joan Sveinsson Library Director
Jo Chantrill Library Secretary
Absent:
Lorraine Clark Place 4 Personal
1. Citizens input.
None.
2. Consideration and approval of the minutes of the Board meeting held Dec 5, 2002.
The minutes were approved as presented.
3. Election of officers.
Officers were elected by acclamation with Sandi Gehrke elected as Chair and Diana
Kruzich as Vice-Chair; the motion was made by Member Bullard and seconded by
Member Althaus. The motion passed unanimously.
4. Library Director's Report:
a. Status report re: operations:
Director Sveinsson reviewed the monthly reports and explained the quarterly
performance measures progress report.
Nat Havananda, a student from the University of North Texas School of Library and
Information Sciences, is doing his practicum at The Colony Public Library.
Technical Services Librarian Sanders is out on medical leave. Support Services
Clerks LeMaire and Werchan have done an excellent job of keeping production
moving in Technical Services and in coordinating with and supervising the
Technical Services volunteers. The rest of the Librarian staff has pitched in as
needed to cover her reference desk hours.
"Love Your Library Month" will be celebrated in February; Youth Services Librarian
Snyder is coordinating this celebration, which will feature weekly incentives for
Library visitors. Week one will feature a guessing jar contest; in week two, candy
roses will be handed out to first 50 adults; in week three, heart pencils will be given __
to first 95 persons; and during week four, Mardi Gras beads will be handed out.
The governor's office has frozen all TIF grants as of September 1, 2003, which
means there that the funding for the TexShare databases will be frozen. An internet
petition has been started for supporters of the TexShare databases and other TIF-
grant funded services to express their concerns regarding this action.
Director Sveinsson was unable to attend the NTRLS meeting due to the Family First
events; she asked NTRLS Assembly Representative Parks, who did attend, to
report to the Board. The report included that the NTRLS meeting did not have a
quorum, concerns were discussed, and attendees did receive a very interesting
presentation from a speaker from Channel 5.
Director Sveinsson reported on the Family First events, including the parade, the
luncheon at The Tribute, and the Home Expo in the evening. Director Sveinsson,
Reference Librarian Cervantes and practicum student Havananda set up a booth,
distributed library information and a packet of booklists related to the Home Expo
theme, and conducted a prize drawing; the prizes were provided by the Friends of
The Colony Public Library. An estimated 120 people visited the Library's booth.
On January 13th, the phone system in the City Hall / Library facility was upgraded;
due to the upgrade, all staff and service desk phone extension numbers were
changed.
b. Update re: Friends of the Library activities:
FOTCPL officers meet at 7:00 p.m. on Thursday, February 20th, in the Library
Conference Room. The next book sale will be held on March 1st. The annual
meeting of the FOTCPL will be on Saturday April 26th.
c. Long range planning:
Director Sveinsson is working on the Strategic plan, CIP plan, and personnel plan
for the next five years. She has dropped the concept of branch libraries from the
plan and is concentrating on the future Five Star library facility. Although funding
for a library building consultant will be requested, the Library Management team will
continue to develop some of the basic needs assessments in preparation for the
time when funding for a consultant becomes available. Personnel requests for
2003-2004 to maintain service levels are for a 25-hour per week Technical Services
Library Assistant and the upgrade of the second Support Services Clerk from 19 to
30 hours per week. In addition to the need for personnel is a need for more space
for materials, for staff and volunteer workspace, and for storage.
The next Library board meeting will be held February 27, 2003.
The meeting adjourned at 7:42 p.m. ..fZ///~./~z/~,-~-., ]/~. Z~'_.~.~¢._~_
~_].,~ ' ~'-. ~R~,,..~,,c,~X.~.. Sandi Gehrke, Chair __
~,~ Chantrill, Secretary