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Home My WebLink About04/25/2017 P&ZMINUTES CITY OF THE COLONY PLANNING AND ZONING COMMISSION APRIL 25, 2017 - - After determining that a quorum was present, the Planning and 'Zoning Commission of the City of The Colony, Texas convened into Regular Session which was held on Tuesday, April 25, 2017 at 6:30 PM in the City Council Chambers located in City Ball, 6800 Main Street, The Colony, Texas, at which time the following items were addressed: Board Members Present: Karen flames, Chairman, Cesar :Molina Jr., Shawn Rockenbaugh, Brian Buffington, Janece Pool, and Shannon Ilebb. Board Members Absent: Detrick DeBurr, Vice Chairman City Council Liaison: David Terre, City Council Place 4 Staff Present: Ron llartline, P.E. Director of Engineering, Naim Khan, P.E. Senior Engineer, Surupa Sen, AICP, Planning Director, Ed Voss, City Attorney, and Brian McNuelty, Engineering Technician. 1.0 1 CALL REGULAR SESSION TO ORDER Chairman Hames called the meeting to order at 6:30 p.m. 1.1 CITIZEN INPUT No citizen came forward for input. 2.0 CONSENT AGENDA 2.1 1 Consider approval of the minutes of the April 11, 2017 Regular Session. Chairman Ilames read the Consent Agenda item into the record. Commissioner Hebb moved to approve Item 2.1 as stated, Commissioner Pool seconded the motion. Motion carried (6-0). 3.0 PUBLIC HEARING ITEMS 3.1 SUP]7-0001Pappy's Pet Lodge Specific Use Permit (SUP) Revision Conduct a public hearing, discuss and consider making a recommendation to Ci14t Council regarding a request for amendment to Specific Use Permit (SUP) Ordinance 2016-2221 with regards to outdoor play area surface treatment for Pappy's Pet Lodge at 4000 Paige Road. Chairman Hames read the public hearing item 3.1 into record. Ms. Sen presented the staff report. Chairman Hames requested the applicant to come forward to address Commissioners' questions. Chairman Hames asked if the turf pads are going to be taken inside and cleaned every day? Peter Nguyen, franchise owner of Pappy's Pet Lodge - The Colony location, answered that they -- - will be cleaned every day and they have installed two sewer inlets in that area that are connected to the City sewer line. City of The Colony April 25, 2017 Planning and Zoning Commission Meeting Minutes Page 2 of 4 Commissioner Molina asked for clarification if the inlets were connected to the storm drain system or the sewer system. Mr. Nguyen confirmed that they are connected to the sewer line. Ms. Sen added that staff wasn't fully aware of the sewer connection situation and Engineering will have to review the plans and make sure that is acceptable. Ron Hartline, Director of Engineering addressed the Commission and stated that their primary concern was regarding the storm water runoff getting polluted by animal waste. They weren't aware of the sanitary sewer connection and it probably will not be allowed per code to have ground inlets to city sewer in a parking lot. That will allow storm water to run through sewer line. Mr. Nguyen added that the two inlets can be covered to avoid storm water getting through. Commissioner Buffington asked how often the sealant is applied to the concrete to prevent seepage of animal waste. Mr. Nguyen responded that this type of sealant is good for years before they have to be re- applied. Commissioner llebb asked if the applicant could create a natural outdoor space with grass for the play area. _ Ms. Sen responded that the applicant and the property owner did not intent to tear up the concrete and place natural sod to maintain the site for re -use if this particular business did not work out. The owner did not want to lose the portion of the parking lot in case its needed in future. Commissioner Hebb asked how will the applicant ensure that the pets are only going to go in the turf area. Commissioner Rockenbaugh stated that given the code requirement of keeping waste water and storm water separate there has to be some form of separation between the outdoor play area and the rest of the parking lot to stop unwanted run-off. Ms. Sen added that the Engineering department had mentioned that they will need to install some sort of absorbent material all along the wood fence surrounding the play area. Mr. Hartline stated that the absorbent material should prevent run-off and the drains that were installed should not be there, Engineering wasn't aware of the two inlets being installed. Commissioner Hebb asked that the drains could be connected to an interim holding area and then treated accordingly. Mr. Hartline agreed. Commissioner Pool stated that there are two issues here really, where the pets are going to play and where they are going to go for restroom. _ Chairman flames opened the public hearing at 6:50 p.m. Mr. Bill Kinder, with Pappy's Pet Lodge corporate approached the Commission and introduced Bonny Allen who is the president of the company and graduated from Texas Tech University. Mr. Kinder stated that play time is inside on rubber mat and if the pets go outside it will be under City of The Colony April 25, 2017 Planning and Zoning Commission Meeting Minutes Page 3 of 4 favorable weather condition and for very short amount of time. If the turf is placed on the whole area, it becomes unsanitary. Chairman Hames closed the public hearing at 6:51 p.m. Commissioner Molina stated that one option for the Commission is to revoke the existing SUP and direct staff to work with the applicant to arrive at a solution on the storm water and animal waste contamination. City Attorney, Mr. Ed Voss and Ms. Sen agreed to that observation. Ms. Sen also added that the city wants this organization to stay in the Colony and have a viable business. Staff is trying to work out a solution where they can still use the outdoor area as the applicant requested as long as this run-off issue is addressed. Commissioner Pool asked if the area outside is still a play area or just for the pets to go out for restroom purposes? Ms. Sen replied that SUP approval was needed for this outside run only. If the applicant did not want to use this as an outdoor play and have a very small area for restroom, outside the building, similar to their Plano location, then no SUP approval is needed. Commissioner Molina asked if during the process, when the applicant is working with staff to arrive at a solution, if the applicant change the name of the area from outdoor play area to outdoor exercise area, will they still come back to the Commission for approval or will they be okay at that point by giving it a different name. Ms. Sen stated that the Zoning Ordinance refers this as "outside runs". So irrespective of what - - the area is called/labeled staff will bring the SUP request back to the Commission. Commissioner Molina moved to recommend revoking the existing SUP Ordinance #2016- 2221, allowing the applicant to work with staff and present a solution to the Commission at a later date, Commissioner Rockenbaugh seconded the motion. '.Motion carried (6-0). 3.2 Z17--0001 Brentwood Court Townhomes Phase II - Zoning Change from Shopping Center (SC) to Townhouse Dwelling (TH) Zoning District Conduct a public hearing, discuss and consider making a recommendation to City Council on a request for Zoning Change from Shopping Center (SC) to Townhouse Dwelling (TH) zoning district allowing town homes development at 5600 N Colony i BLVD being 1.4384 acres of land described as portion of Colony Park Baptist Church, ' Volume 1407, Page 435, DRDCT and all of Colony Park Baptist Church, Volume 1407, Pae 431, DRDCT. Chairman Dames read the public hearing item 3.2 into record. Ms. Sen presented the staff report. Applicant's representative, Fernando Quintana gave another presentation to the Commission. Commissioner Hebb asked why the applicant is proposing a solid masonry wall next to the child care facility on the east boundary line, whereas a wrought iron semi -transparent fence on the west property line next to the church. City of The Colony April 25, 2017 Planning and Zoning Commission Meeting Minutes Page 4 of 4 Mr. Quintana answered that during this concept plan stage for the zoning change, applicant is proposing this screening plan. During site plan review applicant will address these questions in more detail. Commissioner Buffington asked who will maintain the 8' tall wood fence at the back of this property. Mr. Quintana answered that there will be a Home Owners Association (HOA) established and it will be the HOA's responsibility to maintain the fence. Chairman Hames opened and closed the public hearing at 7:28 p.m. Commissioner Buffington moved to approve Item 3.2 as stated, Commissioner Hebb seconded the motion. Motion carried (6-0). There being no further business to come before the Commission, Chairman Hames adjourned the Regular Session of the Planning and 'Zoning Commission at 7: 29 p.m. 2 b:: � 4�� ; K, -&� � Karn Hames, Chairman u ei L4.1 Surupa Seq, AICP, Planning Director