HomeMy WebLinkAbout07/24/03 Library Board MINUTES OF THE LIBRARY BOARD
OF THE
CITY OF THE COLONY
July 24, 2003
A REGULAR SESSION of the Library Board of the City of The Colony, Texas, was called
to order by Chair Gehrke at 7:08 p.m.
Present:
Sandi Gehrke Place 1
James Althaus Place 3
Lorraine Clark Place 4
Wayne Bullard Place 6
Joan Sveinsson Library Director
Jo Chantrill Library Secretary
Absent:
Diana Kruzich Place 2 (personal business)
Jayme Skelton Place 5 (personal business)
Sue Parks Place 7 (business)
1. Citizens input.
None.
2. Consideration and approval of minutes of the board meeting held June 19, 2003.
The minutes were approved as corrected.
3. Library Director's Report:
a. Status report re: operations:
Member Clark praised Youth Services Librarian Snyder for the excellent caliber of
summer youth programs and awards that she presented this year. The programs
packed the room for every event. The concern regarding the lack of space to
accommodate larger audiences was discussed. As more children and parents learn
about the great programs offered, these programs are likely to draw a bigger crowd,
yet the room cannot hold more children. The option to hold two performances of
each program was discussed, as was the need additional funding to do so.
Due to the need to hold early voting during the same times as the Library's
programs, the City Secretary's office graciously moved the voting machines out in
the lobby during the programs. Although this solution was not ideal for the voters,
there really was no other option, given that the programs had been planned,
booked, and publicized for quite some time before the need to hold early voting
became evident. It is simply one of the situations that can arise within a shared
facility.
The public access computers are being used during closed hours for training City
staff in the use of the new time and attendance system.
The Library will be closed for in-service training on Friday, August Ist.
b. Status report re: FY 03-04 budget.
Director Sveinsson was requested to make reductions in the department's proposed
budget. No specific amount was requested, so Director Sveinsson submitted three
levels of reductions: $3,200, $4,960, or $12,600. The major reductions were in
overtime, conference attendance, printing, computer supplies, library supplies, and
the mobile shelving unit for the picture book area.
c. Status report re: Denton County Library Funding.
Director Sveinsson has attended the County budget work sessions, devoting many
hours as a representative of the Denton County Library Advisory Board (DCLAB).
At this point, Library funding is in the County Budget Director's recommended
budget at $1.14 per capita, plus up to $10,000 in matching funds (per library); the
DCLAB proposal was to remain with the formula of $1.25 per capita, plus up to
$10,000 in matching funds. As the County is facing a tight budget year and given
the stand some of the Court members took last year, DCLAB is not appealing the
Budget Director's proposal at this time. DCLAB representatives are maintaining
presence at the budget work sessions, however, out of concern that further
reductions might be proposed. For The Colony, the amount of funding at $1.14
would be over $58,000. In considering the return on investment, Director Sveinsson
believes the time spent monitoring the Court's deliberations is worth the potential
gain.
d. Status report re: grants.
FOTCPL President Clark has received a $500 bonus grant from Wal-Mart. The
grant will be used for summer reading club incentives.
e. Status report re: legislation impacting libraries.
Due legislative actions, the State Library lost the TIF funding for the TexShare
databases. The State Library reduced its budget in many areas in order to fund a
reduced set of databases. Local libraries will pay a fee to help support the
database subscriptions. The Colony's fee this year will be $1,000. TCPL will also
be subscribing locally to some key databases no longer funded by the State Library,
which will reduce expenditures in other areas of local collection development.
f. Update re: Friends of the Library activities.
The FOTCPL Board will meet next on Tuesday, July 29th.
The Kroger Share Card program brought in $181.25 this quarter.
Director Sveinsson is coordinating with the Parks and Recreation Department
regarding the Library's participation in the Five Star Community Complex Open
House on September 6th. AS this event falls on the same day as the'FOTCPL Book
Sale, consideration is being given to holding the sale at Five Star.
g. Long range planning:
No report.
The next Library Board meeting will be held Aug 28, 2003.
The meeting adjourned at 7:56 p.m.
~o ~~Z..~. Sandi Gehrke, Chair
Chantrill, Secretary