HomeMy WebLinkAbout09/07/2016 TECHMINUTES OF THE REGULAR MEETING OF THE TECHNOLOGIES BOARD
HELD ON
SEPTEMBER 7, 2016
The Regular Session of the TECHNOLOGIES BOARD of The Colony, Texas was called to
order at 6:30pm on the 7`h of September, 2016 at CITY HALL, in the City Manager Conference
Room, 6800 Main Street, THE COLONY, TEXAS, with the following roll call:
Bill Swink Present
Stephen Hoffman Present
Joye Grube Present
Juan Martinez Present
Roger Morehouse Present
Nicole Love Absent
David Venable Present
Joe McCourry Mayor Absent
Kirk Mikulec Council Liaison Absent
With Six out of Seven members present a quorum was established and the following items were
discussed.
1.0 1 CALL MEETING TO ORDER
1.1 General announcements N/A
1.2 Staff announcements Update on IT infrastructure. Power point of the cable work done so
far. Equipment is in and mounted. Vendors are working with IT staff to get everything up
and running. Announcing a new Tech Board member David Venable.
1.3 Council Liaison announcements none
2.0 1 DISPOSITION OF MINUTES
2.1 Acceptance of Technologies Board Minutes for a meeting held on May 9, 2016
The recording secretary is absent from the meeting, and unable to present minutes for
acceptance.
3.0 1 CITIZEN INPUT
None
4.0 1 AGENDA ITEMS
4.1 Consider approving Fidelity payment services discussed at the August 3rd
Technologies Board Meeting (Staff)
Board makes a motion to present the Fidelity payment services to Council for approval.
4.2 Discuss and consider approving a replacement agenda management system and
streaming media solution for Council and Board videos. (Staff)
Chris Peck with Granicus was available via teleconference to discuss the 90 day trial the
city is on for their agenda software. City secretary Tina Stewart was in attendance for the
presentation. The software proposal will be brought before council for approval.
4.3 Discuss and consider approving a replacement management software solution for the
Parks and Recreation Department (Staff)
David Swain, Recreation Manager and Amber Downing, Recreation coordinator are
present for the meeting to provide information on their research for a new software provider.
Amber has done demos with four software providers and narrowed the search down. They would
like to switch from the current provider RecTrac to Book King. They are a cloud based software.
RecTrac has been admittedly experiencing programming issues in it recent upgrades. It is going
to be more cost effective to change software providers to Book King and Parks and Recreation
hopes to transition to the new Book King software in January 2017. IT Director Chris Vasquez
advised that he contacted some of the IT Departments of cities that currently use the Book King
software and the feedback was all positive.
4.4 Receive update on public Wi-Fi initiative (Staff)
Charter Communications, Inc. Bought Time Warner Cable. They are currently in
possession of our contract with our changes and it is currently under review.
4.5 Receive update on video arraignment (Staff)
The only company we have looked at for video arraignment has been Securus. We will
now look into a company called Life Size that offers cloud based video conferencing. Initially
Chris Vasquez and Brant Shallenburger and a jail representative will meet with Life Size to see if
it is a viable option to consider for video arraignment.
4.6 Discuss and appoint a new chair and vice chair to the Technologies Board (Board)
Roger Morehouse nominates Juan Martinez as new Chair. Juan Martinez nominates Joy
Grube as Vice Chair. Roger Morehouse is nominated as Secretary.
4.7 Discussion of meeting policy and procedures (Board)
Discussion will pass to the next meeting agenda.
4.8 Board to provide direction to staff regarding future agenda items (Board)
Discuss meeting policy and procedure.
5.0 ADJOURNMENT
With no further business, Roger Morehouse motions to adjourn at 7:47p.m.
APPROV 'D:
Stephen Hoffman, Chairman Amanda Garcia, Recording Secretary