HomeMy WebLinkAboutResolution No. 2016-075CITY OF THE COLONY, TEXAS
RESOLUTION NO. 2016- d7�
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF THE
COLONY, TEXAS, APPROVING A CONTRACT AMENDMENT BY AND
BETWEEN THE CITY OF THE COLONY AND HALFF ASSOCIATES,
INC. FOR ADDITIONAL SERVICES ON FM 423 UTILITY
RELOCATIONS; WHICH IS ATTACHED HERETO AND
INCORPORATED HEREIN AS EXHIBIT "A"; AUTHORIZING THE
CITY MANAGER TO EXECUTE THE CONTRACT; AND PROVIDING
AN EFFECTIVE DATE
WHEREAS, the City and Consultant have entered into a Contract Amendment for
additional services on FM 423 utility relocations; and
WHEREAS, the City has determined that it is in the best interest of the City to enter into
the Amended Contract with Halff Associates, Inc. which is attached hereto and incorporated
herein by reference as Exhibit "A," under the terms and conditions provided therein; and
WHEREAS, with this Contract the City of The Colony is agreeing to pay the sum of
$142,200.00 for such work.
THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
THE COLONY, TEXAS THAT:
Section 1. The Engineering Services Contract, which is attached hereto and incorporated
herein as Exhibit "A", having been reviewed by the City Council of the City of The Colony, Texas,
and found to be acceptable and in the best interest of the City and its citizens, be, and the same is
hereby, in all things approved.
Section 2. The City Manager is hereby authorized to execute the Contract on behalf of the
City of The Colony, Texas.
Section 3. This Resolution shall take effect immediately from and after its adoption and
it is so resolved.
PASSED, APPROVED and EFFECTIVE this 18th day of October, 2016.
A EST:
Wt
Tina Stewart, TRMC, City Secretary
APPROVED AS TO FORM:
?JeffMoor , City Attorney
oe
_ G
J McCourry, Mayor
ity of The Colony, Texas
STATE OF TEXAS
COUNTY OF DENTON
CONTRACT AMENDMENT NO.4
OF
CONSULTANT'S CONTRACT
THIS agreement is by and between the City of The Colony, Texas, a Texas home
rule municipality, and Halff Associates, Inc., hereinafter known as Consultant, a civil
engineering firm, with principal offices located in Fort Worth, Texas.
WHEREAS, the City and Consultant have entered into an agreement such that the
Consultant is to provide the following services: FM 423 Utility Relocation Plan
Modifications for TxDOT Re -Letting.
WHEREAS, the above referenced agreement provides that if there is a change in
scope or focus of the activities in the contract, or if it is necessary for the Consultant to do
additional work such that there is a significant additional cost or expense to the City, it is
necessary for the City to approve such work and/or for the parties to change the contract;
and
WHEREAS, the parties recognize that it is necessary for Consultant to modify the
scope of work under the contract, such work which is set out in the attached Exhibit "A,"
which is attached hereto and incorporated herein as if set out in full herein; and
NOW, THEREFORE, for and in consideration of the mutual acts and covenants
set out herein, the parties agree as follows:
1. Consultant, in addition to the work to be performed in the Contract dated
December 11, 2013, shall perform the task(s) described in the attached
Exhibit "A," basically described as Additional Services.
2. The amount to be paid to Consultant under such contract shall be increased by
the sum of $142,200.00, to reflect the work described in Exhibit "A."
3. This shall constitute an Authorization for a Scope of Work modification and
fee increase as set out in the agreement between the parties, and an
amendment to such contract. All of the terms and conditions of the original
contract shall remain in full force and effect, as amended hereto, unless set
out otherwise herein.
Page 1 of 2
Signed and effective on this the 13t'� day of 0cb6e , 2016.
CITY OF THE COLONY, TEXAS
By:
P nted Name , lrO v -� e
Title: C"G x10. -e r-
AT' T:
VWC, �✓ V`
CITY SECRETARY
HALFF ASSOCIATES, INC., CONSULTANT
1: ) -
By: -- —\a 4 —
Printed Name: Dennis W. Haar, P.E.
Title: Project Manager
Page 2 of 2
Exhibit "A"
ADDITIONAI. SERVICES
FM 423 Utility Relocation Plan Modifications for TxDOT Re -Letting
The additional work is as follows:
Task III: Construction and Closeout Services
Franchise utility locations in the FM 423 corridor are in conflict with proposed city water and
wastewater facilities despite these franchise utilities being relocated to clear the proposed
TxDOT road, drainage, and city utilities shown in TxDOT project CSJ # 1567-02-032. Halff
Associates, Inc. is providing construction coordination and design revisions to resolve the utility
conflicts and install the city's utilities without delaying the FM 423 construction. Halff is
providing information request responses and plan modifications as needed to locate the city's
utilities away from franchise conflicts exceeding the normal construction administration scope
included in the original contract. In addition Halff is reviewing the TxDOT pay applications to
verify quantities and check the payment is in line with the contract and the work performed.
Halff will also complete the TxDOT reimbursement package for eligible utilities. Ilalff
anticipated the water and wastewater construction to be substantially complete by the end of June
2015; however, this construction is ongoing. Halff requested additional fee to the contract to
continue these services through November 2015 and August 31, 2016; however, the TxDOT
contractor has yet to finish the utility installation. The new expected utility construction
completion is January 31, 2017. Halff requests an additional $28,500 be added to Task III to
cover the service through January 2017.
Halff will continue to bill this task as a time and materials task.
Task IV: Full Time Construction Representation
The FM423 utility construction continues and is expected to go beyond the August 31
completion date previously discussed. Ilalff Associates will provide a full time construction
representative on the FM 423 site to monitor construction progress on the City water and
wastewater line installations for an additional twenty two weeks extending the site representation
services to January 31, 2017.
The representative will report contractor activities to the City. The representative will be
responsible for observing work progress and documenting contractor activities. The
representative will be on site Monday through Friday during this period except for observed
holidays.
The construction representation services will be billed at an hourly rate of $120/hour for a forty
hour work week. Any time over 40 hours in a given week will be billed at the overtime rate of
1.5 times the above hourly rate.
The Contract fee summary shall be modified as follows:
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