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HomeMy WebLinkAbout10/13/2016 CDCOctober 13, 2016 MINUTES OF THE REGULAR SESSION OF THE COMMUNITY DEVELOPMENT CORPORATION OCTOBER 13TH; 2016 The Regular Session of The Community Development Corporation of the City of The Colony, Texas, was called to order at 6:30 p.m. on the 13th day of October, 2016, at City hall, 6800 Main Street, The Colony, Texas, with the following roll call: Stephen Sohn President Present Pam Nelson - Staff Kathy Braby Vice President Present Eve Morgan - Staff Donna Cole Secretary Present Kathy Neal - Staff Don Beckel Treasurer Present Jackie Kopsa - Staff Lisa Leary Member Present Richard Boyer, Council Liaison Dan Mahle Member Present Allen I iarris Member Present And with six board members present a quorum was established and the following items were addressed: 1.0 ROUTINE ANNOUNCEMENTS, RECOGNITIONS Call to Order Pledge of Allegiance to the United States Flag Salute to the Texas Flag Announcements of upcoming civic events and activities �- Family Fright Night - This year the annual Halloween campout at Stewart Creek Park is on Oct. 15' & 16' and activities include a costume contest, haunted trail, hayride, scream contest, haunted house, and a movie. Dinner is being provided by In & Out Burger and the event is sold out. The Colony Half Marathon - This event is on Saturday, Oct. 22"d and is hosted by The Colony Roadrunners Club. The race course is 13.1 miles and goes along the shoreline trail and through the Ridgepointe neighborhood. American Heroes - The event is on Saturday, Nov. S`" at Five Star. This year the featured entertainer is Tanya Tucker. Activities throughout the day include a carnival, car show, silent auction, 5K/10K Run, and fireworks. Citizen Input - None. 2.0 CONSENT AGENDA 2.1 Consider acceptance of the CDC financial reports for September 2016 Lisa asked for this item to be pulled; she wanted to know why the sales tax was down. Pam explained that the September figure is for sales tax collected in July, but the Finance dept. did not give her a reason for the for the decrease. Motion to accept the financial report for September - Leary; second - Mahle; motion passes. October 13, 2016 2.2 Consider approval of minutes of the September 8`h 2016 Regular Session — — Motion to approve the minutes -- Harris; second Beckel; motion passes. 3.0 I REGULAR AGENDA ITEMS 3.1 Discuss and schedule a public hearing for capital improvement projects to be funded in the 2016-2017 budget year - The public hearing is scheduled for the November 10 board meeting. 3.2 Discuss funding additional design services for FM 423 landscape - The city paid for the initial design in 2009, but now the landscape plan needs to be revised to reflect the changes that have occurred during the road construction. The board was given a proposal from Jacobs Engineering for the cost of the revised plans that include construction oversight. Pam said we will apply for the Green Ribbon Funding from TXDOT which would pay for most of the landscaping and possibly all of it. The landscape architect at TXDOT is aware of this project and has indicated that as long as the state gives the money to TXDOT, the city will get those funds. Pam is asking the board if they would consider funding the additional design services in the amount of $38, 000 which could be funded from the image enhancement fund. The consensus of the board is to move forward with this project and add it to the list of projects for funding at the public hearing in November. 3.3 Discuss and consider approval of a bid from Knight Erosion for reinforcement and repair of the shoreline trail erosion area - The bid from Knight Erosion was the only qualified bid received. Eve reminded the board that Knight Erosion did the bag wall repair at the boat ramp; they completed the job in a timely manner and were easy to work with. In addition to the base bid there is an add alternate for 100 sq. ft. of wall only to be used if conditions beneath the surface require additional stabilization and that cost is $4,497. There is $80, 000 budgeted for this project. Motion to approve the base bid of $61,149 plus the add alternate of $4,497 - Cole; second Beckel; motion passes. 3.4 Discuss and consider design and cost of the Stewart Creek Park entry feature - Eve showed the board the revised design of the entry feature; it is 9 %z ft. wide and 6 % ft. tall and it will have a planting bed that will be irrigated. The city logo and logo colors can be included in the design and the sign will be made out of stone. The budget for this project is $50,000. Motion to approve the design and any increased cost up to the budget amount Harris; second - Beckel; motion passes. 3.5 Receive update from staff and discuss the following items - Dog Park Grand Opening - The grand opening was very successful. The attendance was good and there have been a lot of good reviews about the park. Pam said that staff is considering moving the light control so a code can be used to turn the lights on instead of leaving them on all the time at night. October 13, 2016 Skate Park RFP — Eve gave the committee members copies of the concepts she received; she will schedule a meeting to discuss the concepts and determine a vendor. Stewart Creek Park Fishing Pier — Eve displayed a graphic of the pier; the fishing well has been removed, the covered area remains, and there will be railing with fishing rod holders. The covered area will allow us to provide events and classes. There was discussion about installing tables and benches and the consensus of the board is to not install tables but they do want benches installed, and a suggestion was made to consider providing sponsorship opportunities for the benches. Arbor Day 2016 — This year the event will be at Perryman Park on November 8`i' and the 5`ti grade class from Camey Elementary School will participate. 3.6 Board to request items to be placed on future meeting agendas — There were no requests. 4.0 1 EXECUTIVE SESSION 4.1 CDC Board shall convene into a closed executive session pursuant to Section 551.071 of the Texas Government Code to seek legal advice from the city attorney regarding pending or contemplated litigation concerning damage to the Park Loop Trail matter. The Board convened to Executive Session at 7:14pm. 4.2 Any action as a result of executive session regarding pending or contemplated litigation concerning damage to the Park Loop Trail matter. No action was taken. Pursuant to the Texas Open Meeting Act, Government Code Chapter 551 one or more of the above items may be considered in executive session closed to the public, including but not limited to consultation with attorney pursuant to Texas Government Code Section 551.071 and Section 551.074 arising out of the attorney's ethical duty to advise the city concerning legal issues arising from an agenda item. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. 4.3 Reconvene to regular session The Board reconvened to the regular session at 7: 36pm. There being no further business to discuss, the meeting was adjourned at 7:37pm. Kathy Neal, Recor mg Secretary Stephen ohn, esident