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Home My WebLink About09/22/2016 LIBSeptember 22, 20I6 CITY OF THE COLONY LIBRARY BOARD MEETING MINUTES September 22, 2016 The Regular Session of the Library Board of the City of The Colony, Texas, was called to order at 7:03 p.m. on the 22nd day of September 2016, at The Colony Public Library, 6800 Main Street, The Colony, Texas, with the following roll call: Sandi Gehrke Marlene Martin, Chair Judith Hebb, Vice -Chair Joanna Krueger Jade Kelly Brian Wade Joan L. Sveinsson Jan Williams Place 1 Present Place 2 Absent Place 3 Vacant Place 4 Present Place 5 Present Place 6 Present Place 7 Vacant Council Liaison Absent Staff Liaison Present Recording Secretary Present With four board members present a quorum was established and the following items were addressed: 1.0 ROUTINE ANNOUNCEMENTS, RECOGNITIONS AND PROCLAMATIONS: Call to order Citizen Input - None [-2.1—TCONSENT AGENDA Consider approval of minutes of Library Board meeting held August 25, 2016 Motion to approve the above consent agenda item - Krueger; second by Gehrke; motion passed with all ayes 3.0� GULAR AGENDA ITEMS 3.1 Tour of various areas of the Library to gain greater understanding of current services, improvements, planned changes, and needs No tour this month. 3.2 Discussion and reports regarding progress of Library Board goals and projects for 2016: A. Continue to maintain legislative awareness of pertinent library issues No report. 1 September 22, 2016 B. Continue to assist in representing TCPL at library, school, and community activities Member Hebb assisted with the FOTCPL Presents! Meet the Authors event. C. Initiate contact and work with the business community to introduce TCPL's services and resources No report. 3.3 Receive and discuss staff update regarding Friends of the Library activities: FOTCPL PRESENTS! Meet the Authors Over forty people visited with the twenty-two local authors and illustrators participating in this year's event on Saturday, September 17. They enjoyed discussing the authors' writing process and seeing examples of authors' new works. Signed copies were available for purchase. FOTCPI, funded refreshments for the authors and illustrators. 3.4 Receive and discuss staff update regarding TCPL's FY 2016-17 budget, projects, and goals. Director Sveinsson presented an overview of the Library's FY 2016-17 projects and goals, including those funded in the FY 2016-17 budget: Collection: Implement phase II of CollectionHQ process: use CHQ tools to set targets for removing items that are worn, outdated, and no longer circulating; and to enhance -- collection management and development. Technology: Develop technology plan; implement EDGE plan; explore options to offer wireless printing; expand collection of peripheral devices for in-house use by library customers; implement phase I of RFID conversion. Services: Implement Books by Mail service for home -bound customers; evaluate feasibility of implementing infant/caregiver lapsit story time; expand resources for STEAM programming. Local I iistory Committee: Start next phase of Bridges Cemetery Master Plan (fundraising for headstone restoration; raising community awareness through programming); complete genealogical backgrounds of those buried in Bridges Cemetery; present a workshop about the Library's Ancestry.com service. Facility: Participate in development of plans for the new City Hall/Library facility; implement plan for improvement in use of collection space. Communications: Increase promotion to raise awareness of Library services, resources, and materials. Continue to improve web and social media presence. 2 September 22, 2016 3.5 Receive and discuss staff update regarding planning for a new City Hall / Library building. Director Sveinsson gave a brief summary of the history of the project and the preliminary planning schedule and tasks for the planning committee as outlined at the initial August 29, 2016 meeting. The committee is comprised of City Council members, appointed citizens, and staff. The next committee meeting, which is to be a discussion of space needs, has been rescheduled from September 26 to October 3; as Director Sveinsson will be out of town, she asked for representation from the Board at the October 3 meeting. Director Sveinsson will provide City Manager Powell with information regarding the Library's space needs prior to the meeting. A follow-up meeting regarding space needs will be held on October 11 if needed. A meeting on October 24 is planned to discuss budget and financing. A contract project manager will be hired by the city manager. On December 5, the committee will review the rest of the project. Arrangements will be made for committee members to tour other city halls, which will include those that are combined city hall / library facilities. It has been suggested that the planned life of the building be fifty years. 3.6 Receive and discuss staff update regarding public relations events, programs, and community partnerships: Minecraft Party: The third annual MineCraft Party was held on Saturday, September 10 from 2-4 p.m. Sixty-one participants came to this event and celebrated everything MineCraft with crafts and games. Pokemon Go: Battle Royale: There were eleven participants at TCPL's Pokemon GOO Gym for an epic game battle on Wednesday, September 7, from 6:30-7:30 p.m. When the hour was up, the Gym Leader was awarded the Codex Badge. STEAManiacs: This come -and -go program was held every Wednesday in September from 4-6 p.m. and offered elementary school-age children in grades K-5 the opportunity to explore a little bit about all things STEAM—science, technology, engineering, arts, and math. As the program series only drew two participants during the month, this program will be discontinued until further notice. Continuing Education Class: This class for daycare and preschool teachers was held Thursday, September 15, at 7 p.m. Instructor Amy Anderson, Speech -Language Pathologist, from North Central Texas ECI taught. Baby -Early Childhood Sign Language: Intermediate Level. The twenty participants who completed the class earned 2.0 hours of CE credit. Project Suits for Success collection site (MetroRelief Resource Center & The Colony Chamber of Commerce): TCPL is serving as a collection site for this drive to collect donated business clothing to help job applicants who need appropriate clothing for job interviews. Registration for Back to Hogwarts Bash: Online registration began Tuesday, September 20 at thecolonypl.orsz. All ninety tickets were gone in less than eight hours. Back to Hogwarts Bash participants are invited to experience the world of Harry Potter on Saturday, October 15, from 6-9 p.m. They will be sorted into Houses, take Hogwarts classes and participate in a Barry Potter trivia quiz. Costumes are encouraged. 3 September 22, 2016 The Colony Chamber of Commerce Job Fair TCPL booth: TCPL staffed a booth at the Job Fair to inform participants and employers of the library's workforce development resources. Staff made sixty-eight contacts and issued twelve library cards. Local History Committee's Twilight at Bridges Cemetery: This event is for all ages and will be held on Saturday, October 1 from 5 pm to sunset. Participants can explore Bridges Cemetery at sunset and enjoy fall refreshments, Teen Gaming Tournament (sponsored by FOTCPL): On Saturday, October 1, participants will compete for first place in an action -packed tournament of Super Smash Bros.on the Wii U Gaming System. This event is hosted by TCPL's Anime Club and sponsored by FOTCPL. Doors will open at 6 p.m. for registration. There is a $3 cash entry fee. Computer Classes: The September classes include Beginning Word 2010 on Friday September 23 from 2-4 p.m. and Basic Computer Class on Saturday, September 24 from 10 a.m. to noon. Registration is limited; register at the Reference desk. Booktoberfest (TCPL, Metro Relief, Love 121, Hope Community Fellowship, Peter Piper Pizza): This ocean -themed family reading SIiELLebration will be jam-packed with fun. TCPL and Metro Relief DFW have partnered with other local businesses and groups for this event. It will be held on Sunday, October 25 from 2-4 p.m. The festival will include ocean story time, face painting, ocean -themed crafts, carnival games, a photo booth, and door prizes. 3.7 Review list of October library programs The Board reviewed the list. ADJOURNMENT And with no further business to discuss the meeting was adjourned at 8:33 p.m. APPROVED: M ene Martin, Chair City of The Colony Library Board ATTEST: Jail Williams, Recording Secretary 4