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Home My WebLink About08/11/2016 CDCAugust 11, 2016 MINUTES OF THE REGULAR SESSION OF THE COMMUNITY DEVELOPMENT CORPORATION AUGUST 11M 2016 The Regular Session of The Community Development Corporation of the City of The Colony, Texas, was called to order at 6:30 p.m. on the 11th day of August 2016, at City Ball, 6800 Main Street, The Colony, Texas, with the following roll call: Stephen Sohn President Present Pam Nelson - Staff Kathy Braby Vice President Present Eve Morgan - Staff Donna Cole Secretary Present Kathy Neal - Staff Don Beckel Treasurer Present Jackie Kopsa - Staff Lisa Leary Member Present Richard Boyer, Council Liaison Dan Mahle Member Present Allen Harris Member Present And with five board members present a quorum was established and the following items were addressed: 1.0 ROUTINE ANNOUNCEMENTS, RECOGNITIONS Call to Order Pledge of Allegiance to the United States Flag Salute to the Texas Flag Announcements of upcoming civic events and activities 1 - Summer Cinema Clubhouse - "Zootopia" will be shown at the Rec. Center on Friday, Aug. 12'h. The movie is free and concessions will be available to purchase. This is the last movie for the summer at the Rec Center. Topgolf KidZone Drive `N Movies - There was no discussion as this is not a city event; this item was put on the agenda in error. :Movie in the Park - "Angry Birds " will be shown at Five Star on Friday, Sept. 9`" @ 7: 45pm. The movie is free and concessions will be available to purchase. Bow Wow Luau - This event is on Sunday, Sept. 18'h at Hawaiian Falls from 1:00- 5:00; for the first time this year there will be designated areas for large and small dogs and people can buy tickets in advance. Citizen Input - None. 2.0 CONSENT AGENDA 2.1 Consider acceptance of the CDC financial reports for July 2016 2.2 Consider approval of minutes of the July 14`h Regular Session Motion to approve the consent agenda - Harris; second -- Mahle; motion passes with all ayes. August 11, 2016 3.0 1 REGULAR AGENDA ITEMS 3.1 Election of Officers - The current officers retained their positions - President - Steve Sohn Vice President - Kathy Braby Secretary - Donna Cole Treasurer -- Don Beckel 3.2 Receive presentation of The Trail and Bicycle Route Master Plan from Halff Associates - Rick from HaffAssociates told the board that the draft plan is not ready; they are still preparing content and sorting costs, but he briefly reviewed the content for each chapter. There was discussion regarding trail connections into Austin Ranch and Grandscape; these need to be identified in the master plan. There will be standard trailheads and trail entry gateways which is a bigger trailhead with more amenities. Rick will continue to get comments from staff and incorporate them into the plan as well as the comments from the board, and have another draft by the September CDC meeting. 3.3 Discuss revisions to the Capital Improvement Project (CIP) list for FY 2016-2017 - Pam explained that the list included in the packet is a revised list; she was instructed to put the front end loader for $85, 000 back on the list, and some items for the Aquatic Park were added - replacement of the indoor heater which is the central heating system for the facility and other maintenance or upgrades to the building that total $50, 000. There is money in the past year budget to replace the fall zone at the splash zone, but we were waiting to see if the entire structure was going to be replaced. This revised list has not been presented to City Council yet. Richard explained that Tim, the Assistant City Manager, wants to see if the CDC Board will fund these items so he will know where the money is coming from when he presents the list to City Council. He added that this year the city is spending a lot of money on capital projects in an effort to get caught up projects that have not done. Richard assured the board that the city attorney has confirmed that the board can fund maintenance items. 3.4 Discussion and consideration of dog park rules - The issue of allowing kids in the dog park was discussed. Pam said that some cities to allow kids in their dog park but with age restrictions or they must be with an adult, and some cities do not allow kids in the dog park. She has heard from some citizens that are upset that we may not allow kids in the dog park; after discussion with Animal Control staff, the decision was made to add this language - • Park is for dog play not child play. Adults are strongly urged not to bring children under 10 years of age to the park. • Children 15 and under must be accompanied and supervised by an adult. (A suggestion was made to add text to this rule - children are there at your own risk). A suggestion was also made to change the order of these 2 rules on the sign. There was discussion about having spot checks to be proactive to snake sure people are following the rules. The city__ attorney has reviewed the rules and they will be presented to City Council on Tuesday night. Motion to accept the rules as presented but with moving the rules regarding supervision and children moved up higher on the list - Leary; second - Braby; motion passes. August 11, 2016 3.5 Receive presentation and discuss recommendations of the Practice Field Committee Pam said the decision has not yet been made to relocate City Hall to the practice fields on North Colony Blvd. The committee members are Lisa and Kathy from the CDC Board, Councilman -- -- David Terre, Councilman Brian Wade and city staff. The committee has identified possible locations for the practice fields - • Bill Allen Memorial Park - there is space by the amphitheater but there are erosion issues and extensive grading would be needed - the committee said no to this site • BB Owen - there are 2 softball fields but only one is being used one night of the week - some reconfiguration would be needed, but it has potential and there is a restroom facility • BB Owen school property - there is a lot of vacant land by BB Owen Elementary School that is owned by LISD. Pam met with LISD Administration staff and they told her they would be open to relocating the fields here, but they would want a feasibility study done to make sure there is enough land set aside for the rebuilding of the school in the future. • LISD Natatorium in The Legends - it would be easy to put 4 fields there and some additional parking. LISD is reluctant because they don't know what their future needs are. • Five Star East - north of Hawaiian Falls - 3 fields could be put in here and it would not impact the space needed for a future recreation center at this location. Field lights may be a concern from residents though. • Five Star West - the area south of the baseball fields that 2 fields could be put in and the field lights would not affect the residents. • Tribute STEM Academy -there would be lighting issues and it's not easily accessible The committee decided to eliminate these locations for consideration - the LISD Natatorium, the Tribute STEM, Bill Allen Memorial Park, and Five Star West. The committee's first choice is Five Star East and then the BB Owen Park site and the BB Owen Elementary School site. The committee met with the youth groups and they prefer the Five Star East site because it will allow them to offer more tournaments. The consensus of the board is BB Owen Park and to make upgrades to the restroom facility. 3.5 Receive update from staff and discuss the following items - Dog Park Construction and Grand Opening - Construction is almost finished. Additional sod was laid today, the shade structure was installed last week, and there is a walk through scheduled for Friday. The Fire Dept. gave us 5 old fire hydrants to use in the park. The grand opening is on Saturday, Sept. 17'hfrom 9: 00am - 11: 00am and there are 100 confirmed to attend through Facebook. Shoreline Trail Erosion Project - HalffAssociates is preparing a bid. Stewart Creek Park Entry Feature - There will be a sign similar to the sign at the shoreline trail trailhead, decorative boulders, and plants in the island similar to the plants on North Colony. The Opinion of Probable Cost is within the budget. August 11, 2016 Stewart Creek Park Fishing Pier — Eve, Pam and Jackie met with a representative from Meeco Sullivan. The board was shown a picture of a fishing pier built by Meeco Sullivan. Eve explained that our fishing pier will hav shade, be easily accessible, can be expanded on, should tolerate lake level fluctuation, and & similar in design to the courtesy dock. CDC Website — Kathy Neal told the board the website is finished. Training on the new website is scheduled for Wednesday, Aug. 174h; she asked the board to review the website and send her corrections or additions that need to be made. 3.6 Board to request items to be placed on future meeting agendas — A request was made to review the current list of rules for the dog park at the January meeting. There being no further business to discuss, the meeting was adjourned at 8:55pm. Kathy Neal, ecording Secretary Stephen Sohn, re ident