HomeMy WebLinkAbout03/27/03 Library Board MINUTES OF THE LIBRARY BOARD
OF THE
CITY OF THE COLONY
March 27, 2003
A REGULAR SESSION of the Library Board of the City of The Colony, Texas, was called
to order by Chair Gehrke at 7:00 p.m.
Present:
Sandi Gehrke Place 1
Diana Kruzich Place 2
James Althaus Place 3
Lorraine Clark Place 4
Jayme Skelton Place 5
Wayne Bullard Place 6
Sue Parks Place 7
Joan Sveinsson Library Director
Jo Chantrill Library Secretary
1. Citizens input.
None.
2. Consideration and approval of the minutes of the Board meeting heed Feb 27, 2003.
The minutes were approved as presented.
3. Library Director's Report:
a. Status report re: operations:
Director Sveinsson has submitted the Loan Star Grant Interim reports, as well as
the FY 01-02 Annual Report.
The City of The Colony will be implementing an automated time and attendance
system that will increase the efficiency of processing payroll in eliminating the
duplicative work involved with the current manual process. Department directors
have been involved in the planning process, ensuring that the system will meet their
departments' needs.
The March 7th In-Service day was a bit unusual in that three employees were
attending Stress Management Workshop offered by the City and therefore they
were not able to participate in all the In-Service activities. City Manager Cheatham
has scheduled meetings with all the non-supervisory staff of each department; the
Library non-supervisory staff met with him during the In-Service day.
In preparation for revising all the job descriptions, each staff member has been
asked to complete a job task analysis. Director Sveinsson will then develop the
revised descriptions for approval by Human Resources.
Due to Technical Services Librarian Sanders medical situation, the Support Service
Clerks have been responsible for keeping processes moving in Technical Services
and have been doing a wonderful job of it. In order to maintain service levels at the
Reference Desk during this shortage without requiring staff to work double shifts, a
temporary part-time reference librarian, Sue Parks, has been hired; she will be
scheduled as needed to work the reference desk in the evenings and on Saturdays.
She will be working in the evenings while Director Sveinsson and Reference
Librarian Cervantes attend the Texas Library Association in Houston April 2-5th. --
Reference Librarian Cervantes attended training in website development software.
The Library Management Team is working on the budget proposal for FY 03-04; it is
due to the Finance Department on April 29th.
The Little Elm Library is currently a combined school-public library; however, Little
Elm is currently building a facility for the public library and it will be separating from
the school library. A member of the Friends of the Library for the Little Elm Library
has requested a meeting with Director Sveinsson and FOTCPL Chair Clark to share
ideas for Friends of the Library. This Friends member is also the coordinator for the
Top of the Crop group in Little Elm; she expressed to Director Sveinsson that the
group is very pleased with the excellent services provided by Adult & Outreach
Services Librarian.
Director Sveinsson reported that the staff has been very pleased with the
effectiveness of Patrol Officer Robert Gill, who does the walk-through in the Library
in the evenings in an effort to settle down some of the rowdier youth patrons. A
recent incident required some very delicate handling and staff was very impressed
with his tact and diplomacy in resolving the situation. At this point, Director
Sveinsson noticed Officer Gill was in the building and invited him in to meet the
Board members. Officer Gill was very complimentary in talking with the Library
Board about Director Sveinsson and the Librarian staff. __
b. Update re: Friends of the Library activities:
The March book sale raised $540; a Wal-Mart matching funds grant application has
been submitted to match this revenue to purchase book baskets for the Library.
The Friends of The Colony Public Library Annual Potluck Dinner, business meeting,
and Murder Mystery will be held on Saturday, April 26th.
Due to additional work and family responsibilities, Linda Camerlin has resigned as
secretary of the FOTCPL.
The next book sale will be held on June ?th, as will be the annual "All the Pancakes
You Can Eat" at McDonalds fund-raiser.
c. Long range planning:
During the March 7th In-Service day, staff developed a list of ideas for inclusion in
the planning for the future Five Star library facility; Director Sveinsson briefly
reviewed these ideas with the Board.
The next Library Board meeting will be held April 24th, 2003.
The meeting adjourned at 7:30 p.m. __~?~ .~ __
~..~,.~ &.k~.J- ~ Sandi Gehrke, Chair
.~J Chantrill, Secretary