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HomeMy WebLinkAbout05/24/2016 P&Z MINUTES CITY OF THE COLONY PLANNING AND ZONING COMMISSION MAY 24,2016 After determining that a quorum was present, the Planning and Zoning Commission of the City of The Colony, Texas convened into Regular Session which was held on Tuesday, May 24, 2016 at 6:30 PM in the City Council Chambers located in City Hall, 6800 Main Street, The Colony, Texas, at which time the following items were addressed: Board Members Present: Karen Hames, Chairman, Detrick DeBurr, Vice Chairman, Brian Buffington, Cesar Molina Jr., Shawn Rockenbaugh,Janece Pool, and Shannon Hebb. Board Members Absent: None City Council Liaison: David Terre, City Council Place 4 Staff Present: Gordon Scruggs, P.E. Director of Engineering and Development Services, Surupa Sen, AICP, Senior Planner, Brian McNuelty, Engineering Technician, and Ed Voss, City Attorney. 1.0 CALL REGULAR SESSION TO ORDER Chairman Hames called the meeting to order at 6:30 p.m. 1.1 CITIZEN INPUT Brant Shallenburger, Director of Government Relations addressed the Commission regarding - —--- recent city email server update. He informed Commission on how to access the new city email system and whom they might contact if they are having problems with the new system. 2.0 CONSENT AGENDA 2.1 Consider approval of the minutes of the M y 10,2016 Regular Session. — 2.2 PP16-0002, Preliminary Plat for Village at The Pointe Consider approval of a preliminary plat for Lots 1-63, 64X, Block A, Lots 1-14, 15X, Block B, Village at The Pointe, being 12.50 -acres of land out of the B.B.B. and C.R.R. Survey, Abstract No. 173, 174, an addition to the City of The Colony, Denton County, Texas located near the southwest corner of Memorial Drive and S Colony BLVD. approximately 300 feet west of the intersection, within the Planned Development 16 (PD 16) aka the Cascades Planned Development zoning district. Chairman Hames read the Consent Agenda items into the record. Commissioner Pool moved to approve Items 2.1 and 2.2, Commissioner Hebb seconded the motion. Motion carried (7-0). 3.0 PUBLIC HEARING ITEMS 3.1 SUP16-0002, Woodspring Suites Limited Service Hotel Conduct a public hearing, discuss and consider making a recommendation to City Council on an application for a Specific Use Permit (SUP) to allow a limited service - --- hotel, Woodspring Suites, to be located on a 3.22 acre tract of land along west side of S Colony BLVD, approximately 500' south of Memorial Drive within Planned Development 16 (PD 16) aka the Cascades Planned Development zoning district. _ 1 City of The Colony May 24, 2016 Planning and Zoning Commission Meeting Minutes Page2of6 Chairman limes read the public hearing item 3.1 into record. Ms. Sen presented the staff report. Applicant, Mr. Ian Mcclure addressed the Commission and explained that the Woodspring Suites, inspite of being an extended stay hotel, is not anything like a Budget Suites that the City is having problems with. The room rates per night for Woodsrping Suites will be on average $100.00 - $124.00 which is comparable to other hotels in the area. Mr. Mcclure also added that he is the preferred developer for Marriott and Hilton group of hotels and owns and operates multiple hotels with no complaints on any of the hotels. Commissioner Buffington asked why Mr. Mcclure chose this particular lot for the proposed hotel development. Mr. Mcclure stated with the arrival of Toyota and other major employers to this area of the DFW metroplex there is demand for hotel rooms and all the brands in the SH 121 and Dallas North Tollway vicinity are doing extremely well. This particular site is perfect in the sense that it is not located on the highway but within close proximity and close to all the new constructions happening in the area. Commissioner Buffington mentioned that there is a single family development planned next to the proposed hotel site which might be impacted by the hotel. Mr. Mcclure said that he has communicated with the property owner and developer for the single - - family project and they do not have any concern over the hotel being next to the single family development. Commissioner Rockenbaugh enquired about the per night room rate for the proposed hotel and why the existing Woodspring hotels researched by staff shows lower room rates. Mr. Mcclure stated that the hotels researched are not owned by him and the proposed Woodspring Suites would command a higher rate, around $100.00 - $124.00 as that is the predominant rate for this market. Commissioner Molina stated that the clientele for this hotel is said to be the corporate clients arriving with major employers like Toyota or State Farm, what would happen once their transition to this area is complete. Mr. Mcclure stated that with Toyota, even after their transition is complete their will be staff from support services like audit, IT etc. who will utilize the hotel service and will stay in town for one, two or three nights. With all the new commercial activities in the area, hotel development is growing and there will not be a shortage of clientele to serve. Commissioner Molina asked what assurances can Mr. Mcclure provide that with increasing competition the hotel room rate will not go down or the maintenance of the property deteriorates resulting is Budget Suite type environment. Mr. Mcclure answered that he has more than 15 years of track history, building, owning and managing different brands of hotel so the regular upkeep of the property and maintaining a -- - — quality hotel than can earn $100.00 - $124.00 room rates should not be a problem. Chairman Names opened and closed the public hearing at 6:50 p.m. with no one wishing to speak on the item. City of The Colony May 24, 2016 Planning and Zoning Commission Meeting Minutes Page 3 of 6 Commissioner Buffington moved to deny Item 3.1 Commissioner Molina seconded the motion. Motion carried (7-0). 3.2 SUP16-0002, Woodspring Suites Limited Service Hotel EIFS Exterior Material Conduct a public hearing, discuss and consider making a recommendation to City Council on an application for a Specific Use Permit (SUP) to allow EIFS exterior construction on a proposed limited service hotel, Woodspring Suites, to be located on a 3.22 acre tract of land along west side of S Colony BLVD, approximately 500' south of Memorial Drive within Planned Development 16 (PD 16) aka the Cascades Planned Develo sment zoning district. Chairman Hames read the public hearing item 3.2 into record. Ms. Sen presented the staff report. Chairman flames opened and closed the public hearing at 6:55 p.m. with no one wishing to speak on the item. Commissioner DeBurr stated that in his opinion it might be the right product but wrong location and there are compatibility issues with this hotel. Commissioner DeBurr moved to deny Item 3.2 Commissioner Rockenbaugh seconded the motion. Motion carried (7-0). 4.0 DISCUSSION ITEMS _ 4.1 SP16-0006, Village at The Pointe Development Plan Discuss and consider making a recommendation to the City Council on a request for a Development Plan to allow Village at The Pointe, a residential town home development on 12.5 acre land located near the southwest corner of Memorial Drive and S Colony BLVD. approximately 300 feet west of the intersection, within the Planned Development 16 (PD 16) aka the Cascades Planned Development zoning district. Chairman Hames read the discussion item 4.1 into record. Ms. Sen presented the staff report. Commissioner Rockenbaugh asked for the schedule of Memorial Road expansion. Mr. Scruggs mentioned that the project contract has been approved by Council and staff hopes that construction can start in July. Commissioner Rockenbaugh asked that the Memorial Road expansion would start before this townhome project begins construction. Mr. Scruggs responded affirmative. City of The Colony May 24, 2016 Planning and Zoning Commission Meeting Minutes Page4of6 Commissioner Molina asked about the mutual access from the Valero Corner store to this development which would result in mixing commercial traffic with this residential development. Ms. Sen agreed that staff has discussed this with the applicant that there is a potential for people from Valero gas station to cut through the neighborhood as that is the only left turn on Memorial Drive available for the users of the Valero Corner store. Applicant, Bobby Samuel from Meritage Homes responded that the mutual access has to be kept open as a requirement of purchase for the town home property. Commissioner Molina stated that in future the City will receive complaints from the residents if there is too much traffic from the Valero cutting through the neighborhood. He asked if it becomes problem could the City put one-way only sign on that segment to prevent traffic from entering the neighborhood. Mr. Scruggs mentioned that staff has looked at the traffic numbers. Primary concern will be speeding, but these roadway segments being too short, speeding might not occur and if occurs the City can put three way stop signs. So if necessary the City can put stop sign or one-way signs in that area. Commissioner Hebb asked that the cul-de-sacs are only 40' radius, is that sufficient for the Fire Department access. Ms. Sen responded that the Fire Marshall has reviewed the plans and the minimum requirement — — - is 30' radius. Commissioner Hebb asked what the foot candle will be for street lights within this development. Mr. Samuel could not respond to the question. Mr. Scruggs mentioned that the development has to comply with City requirements for type of light and spacing and that will be reviewed and approved during the construction drawings approval. Commissioner Molina asked if the water line on Memorial has to be complete before this subdivision is built as that will be providing water to this project. Mr. Scruggs agreed that the 16" line on Memorial will be serving this project and connects to the water tower in Legends. Commissioner Hebb asked if there will be a crosswalk from this development on Memorial Drive. Mr. Scruggs responded that ultimately the Memorial Drive will be a six lane divided roadway and the City would prefer crosswalk at the intersection. Commissioner Hebb asked if a signal will be installed for this project. Mr. Scruggs responded that signal is not warranted at this location and it is too close to the existing signalized intersection at S Colony Blvd and Memorial Drive. Commissioner Molina moved to approve Item 4.1 Commissioner Hebb seconded the motion. Motion carried (7-0). City of The Colony May 24, 2016 Planning and Zoning Commission Meeting :Minutes Page 5 of 6 4.2 SP16-0007, Scooters Coffee Site Plan Amendment - Discuss and consider making a recommendation to the City Council on a request for Site Plan Amendment to allow Scooters Coffee, a 458 sf drive-through coffee kiosk on Lot 2R, Colony Corners Addition on a vacant pad next to existing strip center located at the southeast corner of Main Street and S Colony BLVD. within General Retail (GR) zoning district. Chairman Hames read the discussion item 4.2 into record. Ms. Sen presented the staff report. Commissioner Hebb stated that the stacking for the proposed Scooters Coffee is on the wrong side of the road and incoming traffic from Main Street through the driveway on the west side of the building will be in conflict with the incoming traffic from South Colony Blvd that is trying to stack next to the parking. Also where will the employee parking be? Ms. Sen sated that there is no designated employee parking. Employees will be parking in the available parking spaces around the strip center. Commissioner Rockenbaugh added that there will not be enough room for two way traffic within the internal drive way with the stacking lane introduced to the left. Chairman flames also stated that there will be issues with parking as the stacking will block people from getting out of the parking spaces. Applicant David Bond with Spiars Engineering agreed that there is no designated employee parking. They will park in the existing parking spaces of the center. Also for people coming from Main Street, there will be signage to show drive through exit only. So that people coming from :Main Street will drive through the alley on the south side of the building and come around to get into the stacking lane. Megan Boise with Scooter's Coffee addressed Commission stating that usually drive through lanes follow the curb of the building, so the traffic being on the wrong side of the road is not really a problem that has been seen in their existing stores. Also the business model requires fast efficient service where the stacking to be that long is very rare. Commissioner I Iebb asked if there will be any patio area where people can come to order coffee and wait. Mr. Bond stated there will not be a patio area. The business is based on drive-through only. Commissioner Pool expressed concern over the stacking of cars blocking the parking where patrons will not be able to back out of their parking spaces when cars are stacked behind them. Ms. Angela Durett with Tom Day Company, the property managers for this location addressed commission and stated that they have contacted the existing tenants regarding this addition and they have not expressed any concerns about the stacking might impacting the parking. Also regarding anyone parking in those spaces and not being able to back out, probably only the employees of Pizza Hut might come in early and they would know about this new tenant and would park in spaces not blocked by the stacked cars. Commissioner Hebb asked as there is no one walking up to get coffee in this model, why a handicap accessible parking space is proposed. City of The Colony May 24, 2016 Planning and Zoning Commission Meeting Minutes Page6of6 _ _ __ Mr. Bond responded that being a ADA requirement in case an employee required such accessibility. Commissioner Hebb asked how wide the island is between the drive through lane and the existing driveway. Mr. Bond stated that to be 2' wide. Commissioner Hebb expressed concern over the island being too narrow and people driving over it. Commissioner Buffington asked if the drivers existing Scooters Coffee will be allowed to turn left and go through the alley as that is not allowed by law and people have been cited before on this issue. Commissioner I lebb agreed. Mr. Scruggs mentioned that it is against the law to cut through from one street to another through a drive approach. But if people using the shopping center of the Coffee shop takes a left turn to exit on the alley that is legal and allowed. Enquired by Commissioner Hebb, Chairman Hames requested to move to Executive Session at 7:33 p.m. to receive legal counsel. Commission convened to regular session at 7:48 p.m. Commissioner Molina moved to table item 4.2 till June 28th Planning and Zoning _ commission meeting to allow applicant to address the concerns expressed by the Commission tonight and bring it back for consideraration, Commissioner Hebb seconded the motion. Motion carried (7-0). There being no further business to come before the Commission, Chairman Hames adjourned the Regular Session of the Planning and Zoning Commission at 7: 40 p.m. Karn 'lames, Chairman litApA cr(Ylel , Surupa SAICP, Senior Planner