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HomeMy WebLinkAbout05/12/2016 CDCMay 12, 2016 MINUTES OF THE REGULAR SESSION OF THE COMMUNITY DEVELOPMENT CORPORATION MAY 12th 2016 The Regular Session of The Community Development Corporation of the City of The Colony, Texas, was called to order at 6:30 p.m. on the 12th day of May 2016, at City Ball, 6800 Main Street, The Colony, Texas, with the following roll call: Stephen Sohn President Present Pam Nelson - Staff Kathy Braby Vice President Absent Eve Morgan - Staff Donna Cole Secretary Present Kathy Neal - Staff Don Beckel Treasurer Present Jackie Kopsa - Staff Lisa Leary Member Present Richard Boyer, Council Liaison Dan Mahle Member Present Allen Barris Member Absent And with all board members present a quorum was established and the following items were addressed: 1.0 ROUTINE ANNOUNCEMENTS, RECOGNITIONS Call to Order Pledge of Allegiance to the United States Flag Salute to the Texas Flag Announcements of upcoming civic events and activities 1 Camping with Texas Outdoor Family - The Parks & Recreation Dept. has partnered with Texas Parks & Wildlife for this new event. It is a family camping event at Ray Roberts State Park. Texas Parks & Wildlife provides all the equipment and families provide their own bedding and personal supplies and participate in a variety of activities --fishing, swimming, geocache, and archery. There are 16 families registered and the event is sold out. Dallas Roughnecks Home Games - Five Star is the home field of the team and the next home game is May 22"a They are one of the top teams in the league. Citizen Input - None. 2.0 I CONSENT AGENDA 2.1 Consider acceptance of the CDC financial reports for April 2016 2.2 Consider approval of minutes of the April 7th 2016 Special Session Motion to approve the consent agenda Leary; second - Mahle; motion passes with all ayes. May 12, 2016 F3.0 I REGULAR AGENDA ITEMS I- - 3.1 Discussion of scheduling a joint work session with City Council regarding the 2016- 2017 budget and capital improvement projects - Pam will contact City Council to schedule the joint work session on June 13`h or June 20`h. 3.2 Discuss and appoint board members to the new Athletic Practice Field Committee - Lisa volunteered to be on the committee. Kathy Braby was not at the meeting, but prior to the meeting she told Steve would serve on the committee, so Steve nominated her to be on the committee. Steve will serve as an alternate. 3.3 Provide information and discuss West Shore Dr. drainage issue - Eve showed the board a map of the properties the board purchased in 2013 and a map of the properties from 2015, which shows how the drainage channel has changed. There have been a lot of contour changes; residents were concerned that the area was not draining properly and Engineering was called in to look at it. The lot that the channel runs through was sold to someone to build a house on; a decision was made to relocate the drainage channel to city property; Engineering has been asked to ensure that it be relocated as close to the property line as possible. There will be a budget amendment made for the city to take care of this. 3.4 Discuss and consider funding for planting trees at the Animal Control facility located at 4720 East Lake Highlands - The director of Animal Control has asked if trees could be planted at the facility. Eve said _ crepe myrtles could be planted and gator bags used so the Animal Control staff could water them. Funding for this can come from the Image Enhancement fund. Motion to approve $3, 000 in funding for planting trees at the Animal Control facility - Cole; second - Mahle; motion passes with all ayes. 4.0 I EXECUTIVE SESSION 4.1 Board shall convene into a closed executive session pursuant to Sectio551.087 of the "Texas Government Code to deliberate commercial or financial information the board has received from business prospects, and/or to deliberate the offer of a financial or other incentive to business prospects: Project 4 -Leaf Clover The Board convened to Executive Session at 7: 02p m. 4.2 Action to be taken as a result of the Executive Session Motion to authorize the CDC Director to craft an agreement for Project 4 -Leaf Clover as discussed in Executive Session Leary; second- Mahle; motion passes with all ayes. Pursuant to the Texas Open Meeting Act, Government Code Chapter 551 one or more of the above items may be considered in executive session closed to the public, including but not limited to consultation with attorney pursuant to Texas Government Code Section 551.071 and Section 551.074 arising out of the attorney's ethical duty to - advise the city concerning legal issues arising from an agenda item. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. May 12, 2016 4.3 Reconvene to Regular Session - The Board reconvened to Regular Session at 7:41p.m - 3.5 Receive update from staff and discuss the following items: Skate Park RFP - Eve and Pam met with the Skate Park Committee - Dan, Donna and Allen; they made some revisions to the RFP and sent it to the city attorney for approval. The revised RFP will be advertised tomorrow. There will be a pump track demonstration at the skate park within the next couple of weeks. Park Loop Trail - Squires/Taylor -- We have received a preliminary alignment from the consultant, Dunkin Sims & Stoffels that shows where we would cross the channel and how the connection would be made; this is in the Oncor easement, but Oncor won't allow us to put a bridge in the easement. The area we were going to put the bridge in has gotten much wider; the city engineer recommends that we do some channel stabilization. The consultant is contacting another engineering firm to study this in more depth to determine what our best option is to get a bridge across the channel. We will now work on the vaden to Squires connection to go BB Owen Elementary School. Dog Park Construction - The contractor broke ground last week. Colors for the shade pavilion have been selected, and there have been some weather issues. The dirt from the wastewater plant is considered common fill which can be used in open areas but it can't be used under concrete areas. Stewart Creek Park Improvements - Work on the boat ramp bag wall will start next week and should take 4 days to complete. The consultant is preparing a proposal for the design of an entry feature into the park and we are starting the RFP process for the fishing dock. Trail and Bike Route Master Plan - The online survey will be open until May 15th; there have been 330 responses. Eve and Pam met with the consultant for a preliminary review and were impressed by what they have done. They should be ready to present something by the end of June. CDC Website --- Kathy reviewed the draft of the current website and asked for input from the board. The board likes the design and had some suggestions/corrections - • On the board information page - agendas - the red text on blue is hard to read • There is a typo on the Dog Park information • Additions to City Parks list Stewart Peninsula Golf Course, DFW Lasertag • Five Star - this website should be updated with information about the Roughnecks 3.6 Board to request items to be placed on future meeting agendas - There were no requests. There being no further business to discuss, the meeting was adjourned a4:20pm. Kathy Neal, Recording Secretary