HomeMy WebLinkAbout03/31/2016 LIBMarch 31, 2016
CITY OF THE COLONY
LIBRARY BOARD MEETING MINUTES
March 31, 2016
The Regular Session of the Library Board of the City of The Colony, Texas, was called to
order at 7:02 p.m. on the 31 st day of March 2016, at The Colony Public Library, 6800 Main
Street, The Colony, Texas, with the following roll call:
Sandi Gehrke
Place 1
Present
Marlene Martin, Vice -Chair
Place 2
Present
Frederick Rushing
Place 3
Absent
Judith I iebb
Place 4
Present
Joanna Krueger
Place 5
Present
Jade Kelly
Place 6
Present
Yasmin Agudelo, Chair
Place 7
Absent
Brian Wade
Council Liaison
Absent
Joan L. Sveinsson
Staff Liaison
Present
Jan Williams
Recording Secretary
Present
With five board members present a quorum was established and the following items were
addressed:
1.0 ROUTINE ANNOUNCEMENTS, RECOGNITIONS AND
PROCLAMATIONS:
Call to order
Citizen Input — College students Mark Eisenmann and Emily Williams were
present to observe the meeting to receive credit in their college courses.
2.0 1 CONSENT AGENDA
Consider approval of minutes of Library Board meeting held March 3, 2016
Motion to approve the above consent agenda item with corrections- Krueger;
second by Hebb; motion passed with all ayes
[_3_0 REGULAR AGENDA ITEMS
3.1 Tour of various areas of the Library to gain greater understanding of current
services, improvements, planned changes, and needs.
Director Sveinsson directed the Board to the Assistive Technology Station area and
eService Librarian, Cary Cox, gave a presentation on the functions of this station.
3.2 Discussion and reports regarding progress of Library Board goals and projects for
2016:
A. Continue to maintain legislative awareness of pertinent library issues
No report.
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March 31, 2016
B. Continue to assist in representing TCPL at library, school, and community
activities
Member Gehrke assisted with the Magazine Swap.
C. Initiate contact and work with the business community to introduce TCPI.'s
services and resources
Member Martin continues to work on a PowerPoint presentation, CD, and brochures
to present to the business community.
3.3 Receive and discuss staff update regarding Friends of the Library activities:
New FOTCPL book bags and Bag of Books Sale: This promotion continues to be
effective; 22 "Bag of Books" have been sold this month.
FOTCPL PRESENTS! Fancy Nancy Tea Party: Registration began on Tuesday
(March 29) and only 12 tickets are now left for this event. The tea party will be held on
Saturday, April 16 from 2-3 p.m. Registration fee is $5 per person, registration is
limited. Participants are encouraged to come as Faaancy as they can!
FOTCPL Annual Meeting: The meeting will be held on Saturday, April 30 at 6 p.m. at
Palio's Pizza Cafe, 4141 Main Street.
Jazzed About The Library Benefit 2016: FOTCPL President Wayne Bullard is
asking members to volunteer one hour per month in support of Friends' events; the
current need is for members to sell Jazzed tickets in person at the library. Jazzed 2016
will be held on Saturday, August 13, at the Cascades Event Center.
3.4 Receive and discuss staff update regarding public relations events and programs:
AARP Tax Help: From March 9 through March 30, AARP Foundation Tax help
volunteers helped a total of 82 people prepare and submit their Federal tax returns. All
appointments have been booked for the rest of the season; however, the volunteers are
doing a wonderful job working walk-ins into the schedule. There were 10 walk-ins on
March 30 and the volunteers were able to help all of them! TCPL will continue to host
this valuable service on Wednesday evenings from 4-8 p.m. through April 13.
Annual Magazine Swap: The 8t' Annual '.Magazine Swap was held on Saturday,
March 5 and was a great success.
Spring Break Robotics Camp: The Annual Spring Break Robotics Camp was held
daily Tuesday through Friday of Spring Break Week from 2-4 p.m. Attendance for
Tuesday was 12, 11 on Wednesday, 10 on Thursday and 9 on Friday.
The Next Chapter Book Club: "There were no attendees in March other than the
moderator.
Early Dismissal Movie: The movie The Emperor's New Groove will be shown for all
ages on Friday, April 1 at 2 p.m.
Candy Bouquet Class: Six participants have registered for this adult class to be held on
Friday, April 8. Participants will learn to make a Spring Candy Bouquet.
National Library Week prize drawing: TCPL will celebrate National Library Week
with drawings for FOTCPL book sale gift certificates.
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March 31, 2016
Children's Art Contest "My Feelings are a Work of Art": TCPI, is serving as a drop
off site for contest entries.
-- 3.5 Receive and discuss staff report re: staffing changes
Director Sveinsson presented an update of the staffing changes in the department that
have occurred since January. The new Page is Shannon Ilart and the new part-time
librarian is Loreen Henry. eServices Librarian Cary Cox is retiring today; the new
eServices Librarian is Noelle Roseberry and her first day is April 19. The opening for
the summer Circulation Clerk will be posted tomorrow.
3.6 Review list of April library programs
The Board reviewed the list.
ADJOURNMENT
And with no further business to discuss the meeting was adjourned at 8:15 p.m.
ATTEST:
*iAlliams, Recording Secretary
APPROVED:
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