HomeMy WebLinkAbout03/07/2016 TECHMINUTES OF THE REGULAR MEETING OF THE TECHNOLOGIES BOARD
HELD ON
March 7, 2016
The Regular Session of the TECHNOLOGIES BOARD of The Colony, Texas was called to
order at 6:32pm on the 7th of March, 2016 in the City Municipal Court Room, at 5151 N. Colony
Boulevard, THE COLONY, TEXAS, with the following roll call:
Bill Swink Present
Stephen 11offimn Present
Joye Grube Present
Joe Zacha Absent
Juan Martinez Present
Roger Morehouse Present
Nicole Love Absent
Mayor Joe McCourry Absent
Kirk Mikulec Council Liaison Absent
With Five out of Seven members present a quorum was established and the following items were
discussed.
1.0 1 CALL MEETING TO ORDER
1.1 General announcements
1.2 Staff announcements
1.3 Council Liaison announcements
2.0 1 DISPOSITION OF MINUTES I
2.1 Acceptance of Technologies Board Minutes for a meeting held on February 1 , 2016
Motion to approve -Joye Grube; second by - Bill Swink; motion passed with all ayes.
3.0 I CITIZEN INPUT
none
4.0 1 AGENDA ITEMS
4.1 Tour the jail to better understand requirements and viability of a
Video arraignment system for The Colony Municipal Court
Prior to the jail tour Chris advised the board that he contacted Denton County who uses
the Securus software however they do not use it for arraignments. He just received
contact information from Judge Laugherty for an associate Judge in the cities of Grand
Prairie and Dallas to inquire about their use of video arraignment. A tour of the jail was
made with all meeting attendees.
4.2 Receive update from Chris Vasquez on public WiFi Initiative.
The WiFi Initiative is a letter of intent for Time Warner to send staff to The Colony and
survey the parks in order to determine if installation of Wifi will be permissible. The
previous review of the letter of intent had the board request that line item 5 be removed.
It has been removed. And a line item was added for site design input. March 15, 2016 is
currently the scheduled time for the Time Warner representatives to come to The Colony
and do a walkthrough of the parks.
4.3 Discuss upcoming meeting schedule and consider a possible change in the day meetings
occur.
Joye Grube made a motion for the Technology board meetings to be held at 6:30 the 1St
Wednesday of each month beginning in April 2016. Roger Morehouse seconds the
motion, and it is passed with all ayes.
4.4 Discuss and consider plans for upgrades to the City's IT infrastructure.
The city budgeted $300,000 for technology updates. An inventory of all IT equipment
was completed and it was found that there are more than 11 pieces of equipment 9 to 11
years old. Servers should be changed a max of every 7 years. Incode and payroll software
is on some of the old servers. There is a concern about the failure of this equipment at
that age. The intent of upgrading is to get new equipment and migrate from old to new,
the plan will be brought up to council so that can be addressed. New servers and
equipment can be purchased on a timeline so that not all the equipment ages out at the
same time.
4.5 Discuss the IT comprehensive improvement plan.
The improvement plan will go to Finance on Wednesday for review and then to the City
:Manager's office for amendments. The plan will then go to Council for approval.
4.6 Board to provide direction to staff regarding future agenda items.
There will be continued research for video arraignment.
5.0 1 ADJOURNMENT
With no further business, the meeting adjourned at 7:59 p.m.
APPROVED:
Stephen PHoffina�n,. airman —Am—aW Garcia, Rec r ing Secretary