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HomeMy WebLinkAbout03/17/2016 CDCMarch 17, 2016 MINUTES OF THE REGULAR SESSION OF THE COMMUNITY DEVELOPMENT CORPORATION MARCH 17TH 2016 The Special Session of The Community Development Corporation of the City of The Colony, Texas, was called to order at 6:30 p.m. on the 17th day of March 2016, at City Ilall, 6800 Main Street, The Colony, Texas, with the following roll call: Stephen Sohn President Present Pam Nelson - Staff Kathy Braby Vice President Present Eve Morgan - Staff Donna Cole Secretary Present Kathy Neal - Staff Don Beckel Treasurer Present Jackie Kopsa - Staff Lisa Leary Member Present Richard Boyer, Council Liaison Dan Mahle Member Present Allen Barris Member Present And with all board members present a quorum was established and the following items were addressed: 1.0 ROUTINE ANNOUNCEMENTS, RECOGNITIONS Call to Order Pledge of Allegiance to the United States Flag Salute to the Texas Flag Announcements of upcoming civic events and activities t- _ Spring Eggstravaganza - This is the annual Easter Egg Hunt at Five Star, Thursday, March 2r for children ages 0 - 10. Tickets are on sale in advance for $3.00 or $S. 00 if purchased on the day of the event. Movie in the Park - "Inside Out" will be shown at Five Star on Friday, April I" at 7.-45p. in.; this is a free event and concessions will be available for purchase. Drive in movie at Stewart Creek Park - "Jurassic World" will be shown at Stewart Creek Park on Friday, April 8`" at 8: 30pm. Kids Chase by the Lake - The Parks & Recreation Dept. and The Colony Roadrunners Club are hosting this event at Stewart Creek Park on Saturday, April I e at 8: 00a in. for children age 5-11. Big Event - The LISD East Zone works with the City for a volunteer day in the community. Students and families work on various projects throughout the City some of which will be at Five Star, the Recreation Center and Kids Colony. This event is on Saturday, March 19'h '.Mothers Opposing Bullying - - This is a fundraising event at Stewart Creek Park on April 2"d for the non-profit Mothers Opposing Bullying Foundation. There is a SK and one mile fun run, and the Emerald City Band is -performing. Citizen Input - None. March 17, 2016 2.0 CONSENT AGENDA 2.1 Consider acceptance of the CDC financial reports for February 2016. 2.2 Consider approval of minutes of the February 11`" Regular Session. 23 Consider approval of a contract with Iialff Associates for development of plans and specifications for Shoreline Trail and Bill Allen Memorial Park erosion repairs. 2.4 Consider approval of contract with Knight Erosion for repairs to erosion at the Stewart Creek Park Boat Ramp. Motion to approve the consent agenda - Braby; second - Cole; motion passes with all ayes. 3.0 REGULAR AGENDA ITEMS 3.1 Discussion of dog park rules, bid and construction schedule, and possible special meeting on April 7`h 2016 - Lisa gathered rules from other dog parks and also contacted The Colony Animal Control Manager for input on rules. Suggestions made regarding the rules include - • "Use at your own risk" - should be moved up higher on the list and use larger text • The hours of the park will be 7: 00am to 9.06pm • The rules should be separated- rules for dogs and rules for people • Replace the word "canine" with dogs • Specify items allowed - toys, frisbees - but contact other cities with dog parks to find out what — they allow and find out if they've had any problems • Speck items not allowed - bones, rawhides • Lisa explained that smaller children under age 9 won't be allowed in the dog park because the could be considered a threat to the dogs because of their size. The Animal Control Manager suggested putting a picnic table on the exterior of the fence so families with small children can watch the dogs. • Dogs must remain on a leash while entering and exiting the park - move up on the list • Dogs must be off leash while in the park - move up on the list • A request was made to have no smoking signs • A suggestion was made to put a sand pile in the park so the dogs could dig The board decided to condense and categorize the list. The list will be put into an ordinance to make the rules enforceable. Eve explained that changing the April meeting to the 7`h will allow time to review the construction bids and get the bid to City Council for approval by their second meeting in April The consensus was to reschedule to the April 14`h meeting to the 74 3.2 Discussion and provide staff with direction on Capital Improvement Projects for 2016-2019- Pam 016-2019- Pam reviewed the list - Utility Vehicle to replace one of the original vehicles at Five Star Soccer goals and bleachers ongoing item - if these aren't replaced, we can use this money to replace some shade structures at the old baseball fields - approximately - --- - $70, 000but they would all be replaced at the same time S Ton Spreader - used to top -dress the ball fields - can do more in less time and this can also be used to spread decomposed granite on the trails March 17, 2016 • baser Grader attachment -attachment for the ABI field dragging equipment the board purchased last year; this will help to do laser grade leveling on the infields of the baseball fields • Covered storage for Five Star - covers over materials stored - clay, infield conditioner - • Replace Splash Zone -- this was on the Aquatic Park list - the fall zone material has been replaced, but it continues to deteriorate, so we are considering tearing it out and using the current infrastructure to make a ground level splash zone and possibly add some more features • Project Manager - the amount listed includes salary, benefits, vehicle, computer and office; the ongoing cost would be approximately $60, 000/year. This will help us get projects completed. A suggestion was made to have project management included in the cost of projects so the consultants do more. • Certified Arborist/Irrigation Technician - this is on the listfor 2018, but there was discussion about adding these positions next year. Pam explained they could be added but there would have to be discussions with the City Manager. Pam explained that some of the maintenance crew are going through arborist and irrigation training, and the possibility of hiring seasonal staff to do non -skilled work is being discussed so the current staff that want to get the training and certifications can do that. This will be presented to the board at a later time. • The board agreed to fund some items for the Aquatic Park - pump replacement for the outdoor lagoon, starter's platforms, and the aeration system • Items for the Recreation Center - security camera upgrade, gym floor and gym divider the consensus of the board is not to fund these • Front End Loader this is for replacement of the 1993 model; it is used on trails and balyiields and has been very beneficial for CDC projects. Jackie explained that we do borrow equipment from Public Works, but this back hoe is smaller for the areas we need to use it in. The current model being used would be salvaged because it's not safe and - - - replacement parts can't be found because it's over 20 years old. The board agreed to fund this. Projects from the Lake Parks budget - • Jon Boat use to fix buoy lines and shoreline maintenance; it can also be used on ponds - includes the cost of boat and trailer • Dumpster and Portalet Enclosures -- additional units • The other projects listed have been pushed back because we haven't done the projects funded for this year. We are working on an irrigation plan for planting the trees at Stewart Creek Park; the fishing pier and entry feature haven't started yet. 3.3 Receive update from staff and discuss the following items - Bike Trail Committee - May is bike month and plans are being discussed regarding how to celebrate it. We will have City Council do a bike month proclamation. The committee members were given information to review to see if there is something we can do in a short period of time; the committee has discussed doing something with families about bicycle safety. Donna said there are some grants from Texas Parks and Wildlife that could be utilized for next year since there isn't enough time to apply for them this year. We want to do an annual event for bicycle month. Trail Master Plan - Pam and Eve toured all the facilities with the consultants and Pam identified a lot of roads that could have some bicycle route signage bicycles may use full lane. The consultant will come to the April 7" meeting for a workshop and to get public input on the project. March 17, 2016 Skatepark RFP - _ A meeting was scheduled for March 30'hwith Pam, Eve, and the committee members - Dan, Donna and Allen, to discuss what needs to be included the RFP. Current Trail Conditions - The shoreline trail is open, but some areas need repairs. There is decomposed granite at the Lakeshore entrance but we are waiting for it to dry out. The only location closed is the entry point by the restaurants, but the trail can be used. The Tribute Trail is buried in silt. The vegetation that died in the flood last year has not grown back so there is a lot of bare ground; extensive repairs are needed. Phase II that starts at Lebanon past the water tower that goes to The Glen is complete, but there are still some punch list items to take care of. Plans for the next section are being created; this is being done in lieu of the park dedication fees. CDC Website - Kathy expressed her thanks and appreciation to the board with their patience with this project and for Lisa's assistance a couple of weeks ago. Kathy said she will send the link to the board so they can see the new design and give feedback. 3.4 Board to request items to be placed on future meeting agendas - • Cancelation of the April 14`h meeting. There eing nZusiness to discuss, the meeting was adjourned a :40pm. Kathy Neal, Recording Secretary Stephen S sident