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Home My WebLink About12/10/2015 CDCDecember 10, 2015 MINUTES OF THE REGULAR SESSION OF THE COMMUNITY DEVELOPMENT CORPORATION DECEMBER 10TH 2015 The Regular Session of The Community Development Corporation of the City of The Colony, Texas, was called to order at 6:30 p.m. on the 10th day of December 2015, at City Hall, 6800 Main Street, The Colony, Texas, with the following roll call: Stephen Sohn President Present Pam Nelson - Staff Kathy Braby Vice President Present Eve Morgan - Staff Donna Cole Secretary Present Kathy Neal - Staff Don Beckel Treasurer Present Jackie Kopsa - Staff Lisa Leary Member Present Richard Boyer, Council Liaison Dan Mahle Member Present Allen Harris Member Absent And with six board members present a quorum was established and the following items were addressed: 1.0 ROUTINE ANNOUNCEMENTS, RECOGNITIONS Call to Order Pledge of Allegiance to the United States Flag Salute to the Texas Flag Announcements of upcoming civic events and activities �— The Colony Christmas Spectacular - This is the annual Christmas light show at the Central Fire Station that is set to music; it runs every day from Dec. 5`h — Jan. 1'". Citizen Input — None. 2.0 CONSENT AGENDA h 2.1 Consider acceptance of the CDC financial reports for November 2015 2.2 Consider approval of minutes of the November 12th 2015 Regular Session Motion to approve — Leary; second — Braby; motion passes with all ayes. 3.0 1 REGULAR AGENDA ITEMS 3.1 Presentation and discussion of Bridges Cemetery Archeological Survey and Mapping — Christopher Goodmaster, Archeologist with Versar, presented information to the board. The survey was done in 2 stages; the first stage a total data recording station was used, which is the same equipment used by professional land surveyors. There are many monuments in various states of preservation, and they felt an existing conditions survey was better than trying to recreate where things may have been. They used everything as it is now which will be useful in monitoring conditions movingforward. They have precise measurements on all the monuments and also December 10, 2015 recorded measurements of fragments, marble, and brick stone. Digital data will be sent to the city and can be used in geographic system information software and drafting software. In addition to the digital data, there will be a series of maps delivered to the city. They also integrated the tree survey so the trees can be monitored. They found evidence of 104 marked graves but there are, more people in the cemetery based on historical records and the geophysical survey. They made a color -coded map of family names. The second stage was dealing with the potential for unmarked graves. They used an instrument that records the variations in magnetism. Based on the geo-magnetic survey, they ident fled 11 locations that are unmarked but have a similarity to the magnetic signature of marked graves; they have identified approximately 140 possible graves in the cemetery but some of them may be unmarked graves, mistakes or disturbances that are similar to a grave. 3.2 Discussion of final site plan revisions for the dog park — The final design was presented to the board. The design shows where the city buildings are, the small dog area is .85 acres, the large dog area is 2.1 acres, there is a water fountain for people and dogs, trash receptacles and pet waste stations throughout, and benches. To save some money, the concrete area will have one big shade structure to be shared. The boundary of the large dog area got pushed out to the tree line. The opinion of probable cost is $329,783.58 and the budget is $380,000 and that does include the $140,000 just approved by City Council, the design, bid documents and construction contract is $29, 000, and that leaves a construction budget of $51, 000. We are getting separate pricing for cleaning out the tree line area and mulching it. Shrubs and trees that were removed from City Hall were transplanted in the alley to help create a buffer for noise. The board asked Eve to get quotes on vinyl coated chain link fencing; Pam said this could be done as an add alternate in the bid documents and when the bids come in we can decile if we can afford it. Planning & Zoning will have to approve this final plan and then it could be put out to bid in 2 months. 3.3 Receive update from staff and discuss the following items — 2015-2016 Capital Improvement Project List approved by City Council - This list was presented to the board at their last meeting but it did not include the Trail Master Plan that was added to the list and presented to City Council, • City Council gave their support to the projects on the list so we will move forward on each project. They agree with using the $350, 000 allocated to the Veterans Memorial project for the Squires/Taylor trail project. We have a proposal from Haff Associates for the Trail Master Plan. Haffis also working on amendments to the Thoroughfare Plan for the city. We'd like to do these together so when City Council approves those amendments they will approve the Trail Master Plan as part of the amendments. We will schedule a public hearing at the January meeting for the Trail Master Plan and will award the contract at that meeting also. There is an RFQ out for a design -build of the skate park. When we get the final details we will send it out to skate park companies. We want to hire a company that will work with the kids that use the park and utilize public input to help design the park. 3.4 Board to request items to be placed on future meeting agendas — None requested. There Bingno further by ;mess to discuss, the meeting was adjourned a :05pm. --- Kathy Neal, Reco ' g Secretary Step sident