HomeMy WebLinkAbout08/17/2015 TECH MINUTES OF THE REGULAR MEETING OF THE TECHNOLOGIES BOARD
HELD ON
August 17,2015
The Regular Session of the TECHNOLOGIES BOARD of The Colony, Texas was called
to order at 6:35 pm on the 17th of August, 2015 at CITY HALL, in the Engineering
Conference Room, City Hall, 6800 MAIN STREET, THE COLONY, TEXAS, with the
following roll call:
Bill Swink Present
Stephen Hoffman Present
Joye Grube Absent
Joe Zacha Present
Juan Martinez Present
Roger Morehouse Absent
Nicole Love Present
Council Liaison
Mayor Joe McCourry Present
Kirk Mikulec Absent
With Five out of Seven members present a quorum was established and the following
items were discussed.
1.0 CALL MEETING TO ORDER
1.1 General announcements
none
1.2 Staff announcements
Ted Ringener and Brant Shallenburger updated the board on the attempt to
purchase the aerial fiber from LISD within The Colony's city limits. A letter was
sent from the city manager to the LISD board in attempt to be placed on the
August LISD board meeting however the item did not make it onto their agenda.
Mr. Shallenburger let the board know that the city always has a city management
staff member at the LISD board meetings and that he would be at the next meeting
if this made their agenda.
1.3 Council announcements
none
2.0 DISPOSITION OF MINUTES
2.1 Acceptance of Technologies Board Minutes for a meeting held on June 1,
2015.
Motion to approve -Hoffman; second by-Swink; motion passed with all ayes.
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3.0 CITIZEN INPUT
none
4.0 AGENDA ITEMS
4.1 Perform board elections for new term (Chairman, Vice-Chairman and
Secretary) (Board)
Mr. Hoffman was nominated as board chair by Mr. Zacha and seconded by Mr.
Swink, motioned passed all ayes.
Mr. Zacha was nominated as vice-chair by Mr. Swink with a second by Mr.
Hoffman, motioned passed all ayes.
Mrs. Love was nominated as board secretary by Mr. Zacha and seconded by Mr.
Swink, motioned passed all ayes.
4.2 Receive and discuss presentation from Farr Group and provide comments.
(Farr Group)
Greg Gosnell from Farr Systems presented the RFP response and committee
recommendations to the board The committee recommends that the city adopt
hybrid in-house and limited outsourced services. Farr Systems will be contracted
20 hrs. per week for 4 months to provide direction to staff and management on a
roadmap toward improvement. Farr systems will also assist the city in locating an
IT manager that will develop and lead the city's future IT services.
The board recommends that council approve the recommendations of Farr
Systems and steering committee with a vote of all ayes.
4.3 Receive new information and view updated contract from Time Warner
Cable WiFi initiative and make recommendations to council. (All)
Mr. Ringener reminded the board of the previous discussions on a public WiFi
initiative from Time Warner Cable. After receiving a modified contract from TWC
rep Bryan Jason it was found that there are several areas that need to be
addressed before the board feels like it can make any recommendations.
Mr. Zacha requested that Mr. Ringener contact Tod Maurina in regards to any
Grandscape WiFi initiative to ensure that the city is not in conflict with any
current agreements with that development.
4.3 Board to provide direction to staff regarding future agenda items. (Board)
The board asked that we bring the Time Warner representative back to address
concerns with the language of the contract provided and to answer further
questions regarding the Time Warner WiFi initiative.
The board also stated that they are looking forward to hear about future plans
developed by Farr Systems and the incoming IT manager.
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5.0 ADJOURNMENT
With no further business,the meeting adjourned at 8:18 p.m.
APPROVED:
-eg (
Stephe Ho man, Chairman Ted Ringener, cording Secretary
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