HomeMy WebLinkAbout06/01/2015 TECH MINUTES OF THE REGULAR MEETING OF THE TECHNOLOGIES BOARD
HELD ON
June 1,2015
The Regular Session of the TECHNOLOGIES BOARD of The Colony, Texas was called
to order at 6:35 pm on the 1st of June, 2015 at CITY HALL, in the Engineering
Conference Room, City Hall, 6800 MAIN STREET, THE COLONY, TEXAS, with the
following roll call:
Bill Swink Absent
Stephen Hoffman Present
Joye Grube Present
Joe Zacha Present
Juan Martinez Present
Roger Morehouse Present
Nicole Love Present
Council Liaison
Mayor Joe McCourry absent
Kirk Mikulec absent
With Six out of Seven members present a quorum was established and the following
items were discussed.
1.0 CALL MEETING TO ORDER
1.1 General announcements
Ted Ringener updated the board on the progress of the RFP for IT Services that is
being generated by Farr Systems. He stated that the RFP was posted on May 8th and that
that a bidder's conference was held on May 21St. and that RFP submittals will be brought
to the board at the July 13th meeting.
1.2 Staff announcements
none
1.3 Council announcements
none
2.0 DISPOSITION OF MINUTES
2.1 Acceptance of Technologies Board Minutes for a meeting held on May 4,
2015.
Motion to approve -Zacha; second by-Hoffman; motion passed with all ayes.
3.0 CITIZEN INPUT
Duane Sanders wanted to inform the board that with the Time Warner WiFi
initiative on tonight's agenda that Charter Communication had reached an
agreement on the purchase of Time Warner cable. Mr. Sanders stated that the FCC
had approved the deal.
4.0 AGENDA ITEMS
4.1 Discuss and make recommendations to council on locations and availability
for the Time Warner Cable public WiFi initiative. (All)
Mr. Hoffman stated that he felt that the city should try to take advantage of the
revenue sharing option so that the city could receive as much revenue as possible.
Mrs. Grube said that she agreed that the city should look at the revenue sharing
but should also consider providing 3 hours of free service before Time Warner
started charging.
Mr. Zacha and Mr. Morehouse asked for more information as they were not
present at the previous meeting so Mr. Ringener reviewed the proposal stating
that the original proposal from Time Warner was for 1 hour per day of free
access then users would be required to purchase additional time unless they were
Time Warner internet subscribers or subscribers of member companies. He also
reviewed the possibility of negotiating additional free hours and revenue sharing.
Mr. Morehouse expressed concern that there are some hidden charges and Mr.
Hoffman informed Mr. Morehouse that the board had the same concerns and that
they had grilled the Time Warner representative at the previous meeting and are
convinced that there are no hidden charges to the city.
A map and list of city parks was provided to board members and they were asked
to rank them for recommendation to council. They were also asked to list any
special events that they felt required special attention.
Mr. Zacha made a motion to recommend to council to consider a contract with
Time Warner Cable in the Public WiFi initiative providing an open network; it
was seconded by Mr. Hoffman. Motion carried with five ayes and Mrs. Love
voting no.
4.2 Discuss PCI-DSS compliance requirements and its future impact on the city.
(Ringener)
Mr. Ringener asked the board members for assistance in locating vendors that
can assist in reviewing the city's current exposure to PC1-DSS compliance issues.
He stated that the city currently has 11 credit card terminals that connect via
secured connection directly to the city's card processor and that there are three
areas of concern in the Parks &Recreation department that he feels will not meet
the new requirements.
Mr. Ringener asked Mrs. Love what the date is that merchants like the city will
start being responsible for credit card fraud if they have not implemented the new
credit card reader technology. Mrs. Love did not have the answer but later sent
an email identifying that Oct. 1, 2015 is that deadline.
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Mr. Ringener also asked the board for assistance in determining the requirements
for accepting Apple and Google Pay within the city.
4.3 Board to provide direction to staff regarding future agenda items. (Board)
The board discussed the possibility of moving the July meeting as several
members expressed that they may not be available as that is a holiday weekend.
Mr. Stephens made a motion to change the July meeting date form the 7th to the
13`h, motion passed with all ayes.
Mr. Martinez and Mr. Hoffman asked to review last year's board presentation to
council to see what items that were presented to council that have been discussed
by the board this year. Mr. Ringener suggested that they also review the past
years meeting minutes in preparation for the next presentation to council.
5.0 ADJOURNMENT
With no further busi s,the meeting adjourned at 7:38 p.m.
APPROVED:
41/4
Juan Martinez, Chairman Betty Pamplin, ec�g Secretary
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