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HomeMy WebLinkAbout07/09/2015 CDC July 9,2015 MINUTES OF THE REGULAR SESSION OF THE COMMUNITY DEVELOPMENT CORPORATION JULY 9TH 2015 The Special Session of The Community Development Corporation of the City of The Colony, Texas, was called to order at 7:00 p.m. on the 9` day of July 2015, at City Hall, 6800 Main Street, The Colony, Texas, with the following roll call: Stephen Sohn President Present Pam Nelson- Staff Kathy Braby Vice President Present Eve Morgan- Staff Lisa Leary Secretary Present Kathy Neal - Staff Donna Cole Member Present Jackie Kopsa- Staff Don Beckel Treasurer present Richard Boyer, Council Liaison Dan Mahle Member Present Allen Harris Member Present And with all board members present a quorum was established and the following items were addressed: 1.0 ROUTINE ANNOUNCEMENTS, RECOGNITIONS Call to Order Pledge of Allegiance to the United States Flag Salute to the Texas Flag Announcements of upcoming civic events and activities 1— Summer Cinema Clubhouse— This is a free movie event held in the recreation center in June, July and August; concessions are available to purchase. "Big Hero 6"will be shown on Friday, July 10'"at 1:00. Dive in Movie— "Maleficent"will be shown at the Aquatic Park on Friday, July 10th. The cost is$8 for adults, $6 for kids, and the movie starts at 8:30. Back to School Bash— This event is on Tuesday,August 4`"at the Recreation Center from 5:00—8:00. The event is free for residents and non-residents can purchase tickets to participate. Registration begins on Monday, July 20th and space is limited. Local businesses, churches and organizations will be there to give out free school supplies and other promotional items. Mother-Son Dive-In-Movie— This mother-son even is Friday, August 7`"at the Aquatic Park and the cost is$15.00. Liberty by the Lake — No information was given. July—Parks & Recreation Month— July is Parks &Recreation month; the Mayor presented a proclamation at the City Council meeting this week Citizen Input— None. 1 July 9,2015 2.0 CONSENT AGENDA 2.1 Consider acceptance of the CDC financial reports for June 2015 2.2 Consider approval of minutes of the June 11th Regular Session Motion to approve the consent agenda—Braby;second—Beckel;abstain—Cole; motion passes. 3.0 REGULAR AGENDA ITEMS 3.1 Election of Officers— Nominations were made and accepted for the following positions— President—Stephen Sohn Vice President—Kathy Braby Secretary—Donna Cole Treasurer—Don Beckel 3.2 Discussion of potential trail linkages in the Grandscape development— Tod Maurina discussed the opportunity to connect the trails on the north side of highway 121 to Grandscape and the trail system to the south. He has had discussions with TXDOT and NTTA regarding this and confirmed that there is adequate ROW under highway 121 to build a trail system and added that the state is willing to work with us to do this project. When the bridge was built over the railroad, which is now Grandscape Blvd, they made sure there was enough space left to put a trail through there. The length of the trail is 1.7 miles and 1.2 of this will be on city --- property and an easement would have to be acquired on the property to the south, but there is also a utility easement that runs through the property and the plan is to acquire both easements at the same time. This project has the potential to connect several trail systems. At this time no cost was given for the project as there is a lot of preliminary work still to be done,funding sources to be considered, and grant cycles to explore. The board expressed their excitement in the project and look forward to working with the city to get it completed Tod will continue to give the board updates on the project. 3.3 Discuss and provide direction to staff regarding FY 2015-16 and future operational and CIP budgets— The board was informed that since previous discussion of the budget and CIP list, there has been some additional funding needed for some projects and new direction given to the board for the potential to help fund improvements for the Aquatic Park Funding was discussed on these projects— Dog Park—additional$115,000- $180,000—drainage issues at the entrance were not accounted for,funding is needed to renovate the bathrooms and install a remote electronic keyed system so the doors can be locked and unlocked from a computer, and in phase II expand to the area on the east end of the property. Skatepark- $350,000—this is for expansion and replacing all the equipment to make it a dual use facility by accommodating BMX bikes Trail/Flood Recovery - $100,000 — this could be used for the Shoreline, Tribute Trails, Lions Club Ridgepointe-$30,000—replacement of the tot playground 2 July 9,2015 Aquatic Park - $110,000 — a new filter for the indoor pool, a pump for the indoor pool which would be an upgrade, and a new splash zone safety surface Five Star- $15,000—replace bleachers and soccer goals West Shore Park Improvements—$425,000 to do everything Veterans Memorial-$350,000 Image Enhancements—this account has a balance of$190,000 but would be spending$115,000- Dog Park Landscaping- $35,000 John Yates-$40,000 Taylor-$40,000 Park Loop Trail-$47,000—from remaining Park Loop Trail funds Projects moved to 2017 - GIS based program for parks, pavilions at Friendship and Slay/Baker parks, and tree maintenance staff In the operations budget— Park Maintenance - $32,500 — staff has been using a lot of fall zone material and additional maintenance for the dog park will be needed This will be presented to City Council at their work session on July 215`as they want to see it and make any comments before it is approved by the board. 3.4 Discuss and consider approval of a bid for site work for the Stewart Creek Park Playground project and improvements— Eve told the board that 3 bids were received and RLM EarthCo., Inc. had the low bid of $98,698.00. Eve reminded the board that the budget for this project is $235,000 which includes design fees and equipment that includes the playground equipment, installation of the safety surface and drain system. The cost of concrete has gone up since this project was planned 3 years ago, the playground was made bigger and the cruzer element was added, so all of these combined has put the project over budget and now an additional$65,000 is needed to complete the project. The city is eligible for FEMA reimbursement but it is not yet known what the damage is. There is money in the lake parks fund that can be used for restoration in the park and it may also be needed for the Tribute Trail. Funding has already been set aside for the fishing pier and trees, but those will not happen for a while, so that funding can be reallocated. Motion to approve a budget amendment from fund 605 for $65,000 to complete the playground and award the bid to RLM EarthCo., Inc. — Braby, second — Mahle; abstain — Cole; motion passes. 3.5 Discuss and provide direction to staff regarding updating the CDC website— Pam told the board that the website needs to be updated, but instead of just updating the site, it will be re-designed. Kathy Neal talked to the vendor who built the CVB website and has gotten a quote for the cost of$3,900 to redesign the website; the content will be easier to upload and the maintenance cost can vary depending on the need The new website will include a lot of the information on the current site but it will be project oriented and strive to keep people updated on projects, there will be a mobile formatted version of the site, and there will be up to 15 pages on the new site. A request was made to include a page for the dog park The consensus of the board is to proceed with updating the CDC website and to use the same vendor that built the CVB website. 3 July 9,2015 3.6 Receive update from staff and discuss the following items— Lions Club Pond Desilting Project— Some of the sod has been lost by the drainage channel; Eve is going to discuss this with the contractor and engineer to see what needs to be done to fix it. Temporary irrigation has been installed but has been removed from the sod area around the pond because that sod is established. The pond will be re-stocked with fish in the fall. The fountain will be installed after we receive the results of the probe test to make sure all the silt is gone and the preliminary reports look good. The fountain is loft. high, 36ft. wide with LED lights. Park Loop Trail— Some of the new grass is growing, but the contractor did come back and hydro mulched again. The bollards that were removed have to be put back in. Dog Park— Eve presented the design to the board. The design includes an area for large and small dogs, water fountains for dogs and people, pet waste bags, pavilions with seating, trash receptacles. There are some drainage issues at the entrance that need to be resolved. Phase II is the area by the trees which needs to be cleaned out The estimated cost is $387,500; Phase I cost is $322,905 and Phase II is $64,000. There is $16,000 in phase two which is the cost for mobilization, bonds and overhead for the contractor. Additional funding needed to complete phase one is $115,000 and to complete phase one and two is $180,000. This will go out for bid at the end of August and Phase I will be the base bid and Phase II will be as an add alternate. A request was made to have more information on the cost for Phase II and discuss again at the August meeting. West Shore Park— We have a preliminary design and an opinion of probable cost and have asked for some reductions —a smaller pavilion with 4 picnic tables, reduce the length of 3 retaining walls, and reduced the number of parking spaces from 10 to 7. The new cost of $410,000 does not include the contingency, so we will keep the budget at$425,000. Kids Colony— The plans for the pavilion expansion are complete and we have received an opinion of probable cost. The plans are being reviewed to determine if we will have to go out for bid. Flood/Store Report— Tropical Storm Bill did a lot of damage at Hidden Cove Park—several boats sank but some were recovered, the dock was destroyed, the restaurant is open and only had minor damage, and there was damage to the courtesy dock. 3.7 Board to request items to be placed on future meeting agendas—None. There Being no further business to discuss, the meetin. was adjou , -d at 9:10pm. .. i/ Kathy Neal, Recording Secretary Stephe, % , President 4