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HomeMy WebLinkAbout06/11/2015 CDC June 11,2015 MINUTES OF THE REGULAR SESSION OF THE COMMUNITY DEVELOPMENT CORPORATION JUNE 11TH 2015 The Special Session of The Community Development Corporation of the City of The Colony, Texas, was called to order at 7:00 p.m. on the 11th day of June 2015, at City Hall, 6800 Main Street, The Colony, Texas,with the following roll call: Stephen Sohn President Present Pam Nelson- Staff Kathy Braby Vice President Present Eve Morgan- Staff Lisa Leary Secretary Present Kathy Neal - Staff Donna Cole Member Absent Jackie Kopsa- Staff Don Beckel Treasurer Present Richard Boyer, Council Liaison Susana Perez Member Present Allen Harris Member Present And with six board members present a quorum was established and the following items were addressed: 1.0 ROUTINE ANNOUNCEMENTS, RECOGNITIONS Call to Order Pledge of Allegiance to the United States Flag Salute to the Texas Flag Announcements of upcoming civic events and activities 1— Summer Cinema Clubhouse— This is a free movie event held in the recreation center in June, July and August; concessions are available to purchase. "Paddington"will be shown on Friday, June 19`"at 1:00. Jammin in the Park— This event is on Friday, June 12th at Five Star in the north parking lot. The event starts at 7:30, the youth baseball league will be selling concessions and Brave Combo is performing. Dive in Movie— "Finding Nemo"will be shown at the Aquatic Park on Friday, June 12`h. The cost is$8 for adults, $6 for kids, and the movie starts at 8:30. Sunset Concert Series— This event has been cancelled for the summer due to flooding at Stewart Creek Park. Liberty by the Lake This year the event will take place at Five Star because of the flooding at Stewart Creek Park. The 5K, 10K and 1 Mile Fun Run will be held at the Grandscape development at the Nebraska Furniture Mart location. This is the 30`"year for the run and all participants will get a medal. The festival will be held in the north parking lot at Five Star and will include food vendors,family fun zone, BMX stunt show, marionettes,juggler, business expo, and the fireworks will be shot from the east parking lot. Citizen Input— None. Steve presented Susana with a certificate of appreciation for her service on the board and to the city. Susana is resigning from the board and tonight is her last meeting. 1 June 11,2015 Pam told the board that an email regarding training for computer viruses was sent out and the -- board members have to complete the training. There is an EDC training workshop in Richardson on June 26`h;the board should tell Kathy if they are going to attend 2.0 CONSENT AGENDA 2.1 Consider acceptance of the CDC financial reports for May 2015 2.2 Consider approval of minutes of the May 7th 2015 Special Session Motion to approve the consent agenda—Braby; second—Leary; motion passes. 3.0 REGULAR AGENDA ITEMS 3.1 Receive update on flood, storm damage and park and trail closures— Eve showed pictures offlooded parks—Stewart Creek Park, Ridgepointe Park, Bill Allen Memorial Park, Turner Soccer Fields, and Hidden Cove Park. The damage to the shoreline trail is not yet known because it is still under water. Denton County has been declared a disaster area but clean-up and repairs can't start until FEMA has been out to assess the damage. People that want to volunteer to help clean up the parks can sign up at the recreation center even though a specific date(s) have not been determined Additional CDC funds may be needed for repairs as a result of the flood and storm damage, so the board will review their capital projects list at their next meeting. 3.2 Discuss and consider scheduling a public hearing to provide funding to reimburse the city for emergency fiberglass repairs to the outdoor lagoon at the Aquatic Park— Pam told the board that after the new UV system was installed, places started to de-laminate but they were patched, but then the fiberglass coating deteriorated and that caused a safety concern that the fiber could break lose and get into someone's skin or eyes. Tim and Troy told Pam to get the repair made and to discuss using CDC funds for the repair with the CDC board. Pam explained to Tim that this is a repair to something that the board did not build and did not think it qualified for CDC funding and told him she would consult with the city attorney. The city attorney told Pam that this could qual for CDC funds. The board supports a public hearing on this item, but remains skeptical that CDC funds can be used to pay for it, despite the city attorney's confirmation. The board also expressed concern that they may be expected to pay for other projects that are repair or maintenance and not upgrades or enhancements. Motion to schedule a public hearing at the July meeting—Harris;second—Braby;motion passes. 3.3 Discuss and consider a settlement agreement with LDM Design & Construction for reimbursement to the city for loss of plant material at Kids Colony— There were issues with this contractor and when they didn't respond a claim was filed with their bond company. An agreement was negotiated and a settlement was made. Some of the plant loss was a result of the freeze in 2013-2014. Motion to approve—Harris;second—Perez; motion passes with all ayes. 2 June 11,2015 3.4 Consider approval of a professional services agreement with Versar to provide a gravesite survey and other services for Bridges Cemetery— This company did the holes for the fence posts. They will map each tombstone in GIS format and use a magnet to look underground for potential graves not marked with a headstone. Don requested information be given to the History Group. Motion to approve—Beckel; second—Leary; motion passes. 3.5 Discussion of potential trail linkages in the Grandscape development This item was tabled; the information was not ready in time for the meeting 3.6 Receive update from staff and discuss the following items— Lions Club Pond Desilting Project— The Public Works dept.fixed and extended the damaged flume. Sod has been put in and there is temporary irrigation around the pond; a change order will be done for the drainage channel. The neighborhood has been great throughout the entire project and so has the contractor. Eve is getting prices for the fountain. There is a sinkhole in the playground and Public Works is getting us an estimate on what needs to be done to fix it. Park Loop Trail— Hydro mulch is all that is needed to finish the trail. Signs and bollards have been installed to keep vehicles off the trail. City employees from Frisco have told us that they will be more active in efforts to keep vehicles off the trail and will start ticketing people in the process. The Shawnee Bike Club has been very helpful. Stewart Creek Park Improvements— The bid was advertised last Friday and bids will be open on June 30th . Dog Park— This is still in the design phase. Meetings with the dog park volunteer group and animal control will be scheduled. West Shore Park— We are still in the design phase; there is a significant grade change from the road to the Corp property that has to be resolved. We have an estimate of probable cost - $422,847 — and that includes 10 parking spaces, 3 retaining walls, 2 ramps, 1 swale crossing, sidewalk, playground and swings, pavilion, landscape & irrigation, and site amenities. A suggestion was made to include parking for kayaks. There was discussion about splitting the project into 2 budget years. Park Donation Program— Pam has not received an opinion/ruling from the city attorney regarding refusal of donations by the board. 3.7 Board to request items to be placed on future meeting agendas—None. There eing no further bu ' ess to discuss, the meeti i g was adjo. ed at 8:30pm. 4 Kathy Nea , Recording Secretary Stephe So : , President 3