HomeMy WebLinkAbout12/09/99 Library Board MINUTES OF THE LIBRARY BOARD
OF THE
CITY OF THE COLONY
DECEMBER 9, 1999
A REGULAR SESSION of the Library Board of the City of The Colony, Texas, was called
to order by Chair Bullard at 7:03 p.m.
Present:
Sandi Gehrke Place 1
Diane Kruzich Place 2
James Althaus Place 3
Lorraine Clark Place 4
Jayme Skelton Place 5
Wayne Bullard Place 6
Sue Parks Place 7
Joan L. Sveinsson Library Director
Jo Chantrill Library Secretary
1. Consideration of approval of minutes of the board meetings held May 28, 1998, August
27, 1998 and October 28, 1999.
The minutes of the May 28, 1998, August 27, 1998 and October 28, 1999 were
approved.
2. Discussion and consideration of proposed revision of the Circulation Policy to remove
the restriction on the number of videos that may be checked out during one loan period.
Discussion on the limit of four videos per family was discussed. Member Clark moved
to remove the limit on videos. Member Skelton seconded the motion. The motion
passed unanimously.
3. Discussion and consideration of a recommendation to the Community Development
Corporation (4B) that a survey of citizen attitudes be conducted every two to three
years for comparison to the 1996 and 1999 studies.
Chair Bullard suggested the board send a memo recommending that the citizen
attitudes survey be repeated every few years to keep up with changes in the
community. Member Clark moved we accept the recommendation and Member
Skelton seconded the motion. The motion passed unanimously.
4. Library Director:
a. Status report re: new library facility.
City Hall moved in last week; final touches on City Hall side and work on the parking
lot are underway. Drawings of the cabinetry for the Circulation Desk and area are
expected to be received this week; the materials have been ordered. Additional
depressible carts for the drops and the card file unit for library card applications,
funded by capital portion of the Library Department 1999-2000 budget have been
ordered. The carts arrived this week. The majority of the additional furniture and
equipment funded by the Community Development Corporation has been ordered
(items not purchased through Texas Correctional Industries). The poster files for
the Youth Services workroom arrived this week. The new additional shelving is
scheduled to be delivered the second week in January. The materials security
system is scheduled to be installed the second week in January. Relocation is
anticipated to be during the last two weeks in January. The original artist for the
mural in the storytime corner has had to withdraw from the project due to a contract
to illustrate a book. The second artist who had volunteered has submitted sketches
for all the potential areas, including the storytime area. Members of the Board
reviewed the sketches. Children's chairs were purchased in Dallas and are now in
use in the current library. A Grand Opening is being planned in early February.
b. Update re: circulation procedures.
Staff has implemented the option in the circulation program for a 7 day grace
period before overdue notices are generated. This option will eliminate staff and
patron time in pulling letters for items returned within the 7 days before the notices
were to be mailed and in staff time searching to ensure notices to be mailed are still
valid. The only drawback to this change is that the system will not alert staff if a
patron checks out with items that are less than a week overdue. Staff believes the
improved efficiency and customer service more than offsets this drawback.
c. Update re: Friends of the Library fundraising efforts.
Pie sale was a success. Fifty pecan pies and 41 pumpkin pies were sold. There
are a few pumpkin pies available for sale. The Sign-a-Stack campaign is going
well, twelve have sponsors, fifteen are available for sponsorship. The December
Book sale brought in almost $200.00; there were enough salable books left over to
hold a closing sale on January 22nd, which will be held in the main room of the old
Library.
d. Collection Development: Director Sveinsson and Reference Librarian May
purchased 251 items at the Fort Worth Book Sale. The majority of the books
funded by the Texas Book Festival Grant have been ordered.
Director Sveinsson will be receiving her 15-year service award at the City Council Meeting
on January 3rd.
The next Library Board meeting will be held on January 27th, 2000.
The meeting adjourned at 8:06 p.m.
Wa ny~/e Bullard, Chair
J~ Chantrill, Secretary