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Home My WebLink About05/07/2015 CDC May 7,2015 MINUTES OF THE REGULAR SESSION OF THE COMMUNITY DEVELOPMENT CORPORATION MAY 7TH 2015 The Special Session of The Community Development Corporation of the City of The Colony, Texas,was called to order at 7:00 p.m. on the 7t day of May 2015, at City Hall, 6800 Main Street, The Colony, Texas, with the following roll call: Stephen Sohn President Present Pam Nelson- Staff Kathy Braby Vice President Present Eve Morgan- Staff Lisa Leary Secretary Present Kathy Neal - Staff Donna Cole Member Present Jackie Kopsa- Staff Don Beckel Treasurer Present Richard Boyer, Council Liaison Susana Perez Member Present Allen Harris Member Present And with all board members present a quorum was established and the following items were addressed: 1.0 ROUTINE ANNOUNCEMENTS,RECOGNITIONS Call to Order Pledge of Allegiance to the United States Flag Salute to the Texas Flag Announcements of upcoming civic events and activities 1— Jammin in the Park— The band Me&My Monkey will perform at Five Star on Friday, May 15`h from 7:30pm—9:30pm. This event is presented by the City Manager's Arts Committee. National Bike Month— May is National Bike Month;some biking events for the month include a Bike to Work Day on May 15`h, Bike to Work Week May11`h-15`h, and Bike to School Day was May 6th. The Shawnee ' Trails Bike Club has donated a bike rack that comes with an air pump and bicycle tools and it will be installed at the Tribute Trail Trailhead. The Mayor will present a proclamation recognizing May as National Bike month at the next City Council meeting. Citizen Input—None. 2.0 CONSENT AGENDA 2.1 Consider acceptance of the CDC financial reports for April 2015 2.2 Consider approval of minutes of the April 9th 2015 Regular Session Motion to approve the consent agenda—Cole;second—Leary; motion passes. 1 May 7,2015 3.0 REGULAR AGENDA ITEMS 3.1 Discussion and provide direction to staff regarding the Veteran's Memorial Master Plan— Pam told the board that they would be one of the sole funding sources for this project with the exception of private donations or grants. Eve reviewed the scaled down version of the design with the estimated cost of just over$2 million, includes a reflective sidewalk,parking lot, grading for the site that would include a raised central plaza; the items deleted were the iconic structure, boardwalk and channel improvements. City Council is supportive of this scaled down version. The board currently has$350,000 allocated in the budget for this project, they want to increase that amount as close to$500,000 as possible next year, re-evaluate next year after having a full year of new revenue, and then determine if they want to start the design phase one year from now. 3.2 Discussion of Park Donation Program— Pam told the board that there are a lot of requests from people to adopt amenities in parks, so we have created the Gifts for Parks program. All the park amenities selected will be the same in each park as this will make it easier to order parts and materials for repairs, they will be resistant to the elements, wear & tear, vandalism, and ensure a long life. People can also donate a plaque, but the Parks &Recreation Dept. will approve the text, and people can also adopt something that already exists in a park. A correction will be made in the program requirements regarding plaques—currently it says the donor is responsible for purchasing the plaque, it will be corrected to show that the cost of the plaque for standard park amenities is included in the price of the amenity. The Adopt-A-Tree program will be incorporated into this program. There was discussion about removing the Chinese Pistache tree from the Approved Tree List; Eve will check with Development Services to see if that has been done, and a recommendation was made to add the Mexican Plum and Texas Redbud to the Approved Tree List. Pam will ask the city attorney if the board can refuse/not accept a donation. 3.3 Discussion of a Bike Route and Safety Committee— The creation of this committee was Steve's idea; this would be a good way to promote bicycle safety and provide education. Steve and Don will be on the committee and Pam said the Shawnee Trails Bike Club probably has some members who would be interested in being on the committee. Other board members agree creating this committee is a good idea. Steve reminded everyone that the Trail Plan is 10 years old and thinks now is a good time to update the plan to include safety features, routes, and maps. 3.4 Receive update from staff and discuss the following items— Festival of Flight— This was the first year for this event at the Stem Academy on May 2"a There are some things to address for next year, but it went very well for the first time. There was a drone demonstration, 200 kites were given away, there was a stunt airplane show, Chinese lanterns were set off, the Birds of Prey were there, food trucks were there, and kids from the science class did a presentation. The movie "Up" was shown at the conclusion of the event. Matthews Southwest helped to fund the event. Lions Club Pond Desilting Project— Weather delays continue and the pond is full from all the rain, but this has caused some other issues. The contractor is trying to do the final grading of the shoreline so he can get the sod in. The cul-de-sac on Jennings Circle cracked causing the flume to separate from the concrete in the 2 May 7,2015 cul-de-sac. The Public Works dept. is going to redo the cul-de-sac, redo the flume and extend it further. Park Loop Trail— The sites have been cleaned up and all the concrete is in except for one 6ft. section. The sod and hydromulch will be installed when weather permits. There have been a lot of problems with people going mudding in their vehicles on the BB Owen section of the trail. Eve has been working with the Police Dept., city of Frisco, and the Shawnee Bike Club to stop this; signage and bollards have been installed. Stewart Creek Park Playground— Eve said we are still working through the process of getting the plans approved by Engineering. Comments from Engineering on the project manual were sent to the consultant, and we should have the project manual back from them tomorrow so we can get it back to Engineering. We plan to put this project out for bid this month. Dog Park— The preliminary design shows the acreage for small dogs is .85 acres and 3 acres for large dogs, water for people and dogs, a wash station, vending machines, covered seating, port-o-potties, a common entry with a double gate, and trees removed from City Hall will be transplanted to be a buffer between the park and the homes that back up to the park. The estimated cost of this design is $320,000; that is over the budget, so we will work to get the basic amenities needed and stay within the budget. West Shore Park— A preliminary design is complete and includes a sidewalk, playground, 10 parking spaces, 1 handicap parking space, and a pavilion. We will get an opinion of probable cost to make sure we are within our budget before we proceed with a public meeting for the playground. We can apply for a Texas Parks & Wildlife grant to help develop the park Legislative Update - House Bill 158 passed which means that 94% of the sporting goods sales tax will go to the state and local parks and 6%to the historical commission. Senate Bill 2, a funding bill, if passed could double or triple the amount allocated to the local parks grant fund. The bill for lifeguard certification and training was stopped—a pool manager would have been held liable and responsible and sent to jail if their employee didn't receive specified training every 30 days. 3.5 Board to request items to be placed on future meeting agendas— None. There seing no further business to discuss,the meeting was -:'ournedd ;:30 p.m. Kathy Neal, Recording Secretary Stephen Oresident 3