HomeMy WebLinkAbout09/30/99 Library Board MINUTES OF THE LIBRARY BOARD
OF THE
CITY OF THE COLONY
SEPTEMBER 30, 1999
A REGULAR SESSION of the Library Board of the City of The Colony, Texas, was called
to order by Vice Chair Parks at 7:09.
Present:
Sandi Gehrke Place 1
Lorraine Clark Place 4
Jayme Skelton Place 5
Wayne Bullard Place 6
Sue Parks Place 7
Joan L. Sveinsson Library Director
Jo Chantrill Library Secretary
Absent:
Diane Kruzich Place 2 (Personal)
James Althaus Place 3 (Medical)
1. Citizen's input.
None
2. The minutes of the August 26, 1999 joint meeting with th~ 4B Board and the
Parks and Recreation Board were approved as corrected. Consideration of
approval of minutes of the board meetings held April 23, 1998, April 30, 1998,
May 23, 1998, July 23, 1998, August 27, 1998, July 8, 1999, and August 19,
1999 was tabled.
3. Reports:
a. Chairman:
Chair Bullard reported on the progress towards planning the community
complex on the JNC property. The consultants will need to reconfigure the
plans as some of the property in the original design was sold to another buyer.
It has been made very clear to the consultants that a central library is to be
included at that location.
Chair Bullard asked if the Meeting Room Policy should be reviewed for any
revisions needed for the new facility. Director Sveinsson will check with the
City Secretary regarding policy and procedures for the multi-purpose room at
the new facility. That room will be used for Council and Board meetings, as
well as for the Library programs. The Library will need to establish policy in
regard to the Library Conference Room. At this point, Director Sveinsson
envisions that room to be used primarily for Library use, such as staff
meetings, Board and Friends of the Library meetings, proctoring exams, and
A.A.R.P. Tax Help.
It was also noted that the Internet policy would need review to accommodate
changes with the expansion of the number of workstations and the new
software. Director Sveinsson noted that all the policies are due for review.--
b. NTRLS System Representative:
James Althaus received an award from NTRLS for the 1999 Government
Official of the year. Library Director, Joan Sveinsson and Member Sue Parks
went to Wichita Falls for the presentation and accepted the award on his
behalf. They briefed the members of the Board as to the business conducted
at the NTRLS System Assembly.
c. Library Director:
· Director Sveinsson reported that we have 10 commitments for sigma-stack
dedications, with 17 more available.
· The Friends of the Library took in $489 at the Sept. 25th bake sale held at
Wal-Mart; Wal-Mart will match that amount as a donation.
· The Iow bid for relocation services was Iow enough that The D.B. Company
will be moving not only the collection and shelving, but also all the furniture
and equipment. The total amount is very close to the amount that was
budgeted in the 4B funding for the relocation. The company has an
excellent reputation and was highly recommended by other public libraries.
· A new materials security system has been ordered from Checkpoint; the
new antennas will be in solid oak, with a natural oak finish.
· In preparation for the relocation, all of the upholstered furniture that will go --
to the new facility has been cleaned.
· Director Sveinsson gave a brief summary of the FY 1999-2000 budget:
· Two new part-time positions have been approved: a second Library
Page and a Support Services Clerk.
· The beginning salary rates of most of the positions in the department
were increased.
· The activity enhancement for the new depressible carts and the card
file for library card applications was approved.
· Library Page Linda Barnhart is transferring to the Police Department as a
crosswalk guard; she has agreed to remain on our roster as a temporary
Page to substitute on an as-needed basis.
Director Sveinsson asked the members to deliver their Board notebooks to
Library Secretary Chantrill for updating.
Dates for upcoming Library Board meetings are: October 28, 1999, November
18, 1999, and December 16, 1999.
The meeting adjourned at 8:00 p.m.
Wayn~iard, Chair t
antrill, Secretary