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Home My WebLink About09/25/2014 LIB September 25,2014 CITY OF THE COLONY LIBRARY BOARD MEETING MINUTES September 25,2014 The Regular Session of the Library Board of the City of The Colony, Texas, was called to order at 7:00 p.m. on the 25th day of September 2014, at The Colony Public Library, 6800 Main Street,The Colony,Texas,with the following roll call: Sandi Gehrke Place 1 Present Marlene Martin Place 2 Present Frederick Rushing,Chair Place 3 Present Judith Hebb Place 4 Present Joanna Krueger,Vice-Chair Place 5 Present Jade Kelly Place 6 Present Margaret Heermans Place 7 Present And with seven board members present a quorum was established and the following items were addressed: 1.0 ROUTINE ANNOUNCEMENTS,RECOGNITIONS AND PROCLAMATIONS: Call to order Citizen Input-None 2.0 CONSENT AGENDA Consider approval of minutes of Library Board meeting held August 28,2014 with changes Motion to approve the above consent agenda item with grammar corrections--Krueger; second by Hebb;motion passed with all ayes. 3.0 REGULAR AGENDA ITEMS 3.1 Discussion and reports regarding progress of Library Board goals and projects for 2014: A. Increase interaction with LISD schools in The Colony to inform school personnel,parents and students of TCPL's resources and services No report. B. Continue Board presence at TCPL events and participation in TCPL public relations activities Members Gehrke and Martin reported that they participated in the "Meet the Authors and Illustrators" event; Member Hebb reported that she observed at the September Read to Rover event and at one of the bilingual story times. C. Work with new businesses to have TCPL presence at grand openings No report. D. Increase library legislative awareness No report. 1 September 25,2014 E. Library visits to gain insights for future planning for TCPL No report. F. Finalize development of a Speakers' Bureau to provide trained speakers to local venues to provide information about TCPL's resources, services, and future development Member Kelly stated that this project is still in progress. 3.2 Discussion and consideration of proposed fees for color printing and 3D printing. Director Sveinsson reported that staff proposes a fee of 401$ per page for color printing and for 3D printing 10(t per gram with a minimum of$1 per print job. Motion to accept the proposed fees-Gehrke;second by Martin;motion passed with all ayes. 3.3 Receive and discuss staff update regarding Friends of the Library activities: FOTCPL PRESENTS! Meet the Authors and Illustrators (9/13/14 1-5 p.m.): Approximately 70 people visited with the 25 local authors and illustrators (record number!) participating in this year's event on Saturday, September 13. They enjoyed discussing the authors' writing process and seeing examples of authors' new works. Signed copies were available for purchase. FOTCPL officers greeted visitors, answered questions about the event, and funded refreshments for the authors and illustrators. Fall membership meeting and local history tours (10/25/14): The Colony has a rich historical legacy dating back to the 1840s. This is an opportunity to explore the past and learn more about the community on a guided tour with The Colony Public Library Local History Committee. Included in the visits are Bridges Cemetery, the Central Fire Station and the Victorian-era Spencer House in Austin Ranch. Tours depart from The Colony Public Library, 6800 Main Street. Ticketed event: $10 / person. Tickets may be purchased in advance beginning September 30 at the Library Circulation Desk (cash,checks made payable to FOTCPL,credit/debit card). Space is limited. FOTCPL PRESENTS! The Secret Lives of Ghosts: Fact & Fiction, Saturday, October 25, noon — 2 p.m.: Between the history tours, FOTCPL will host a light lunch and presentations by two local authors. Jacqueline Smith, author of Cemetery Tours and Between Worlds, will kick off the event, followed by Red River Historian and author Robin Cole Jett, who will tell about the Ghostly Towns of the Red River Valley. This event is open to all. A brief business meeting will precede the presentations. 3.4 Receive and discuss staff update regarding public relations events and programs: Toddler Sensory Play Dates: Upcoming Sensory Play Dates: Tuesday, September 30 and Tuesday, October 28 at 10:15 a.m. Jan Williams donated a vacuum cleaner to help with the clean-up of this event. Lakeview Middle School Open House 9/9: YSL Kansas Terry provided approximately 40 parents and students with information about the various programs and services offered by TCPL-- highlighting the upcoming Minecraft and Back to Hogwarts events. She also issued 9 library cards. 2 September 25,2014 Recycled Book Crafts: Participants learned different ways to reuse worn out books in making fun crafts. Books were recycled to make envelopes, sculptural decorations, greeting cards, and origami. Participants were able to take home materials and instructions for even more crafts to continue the creative process in repurposing old books. Continuing Education Class for Daycare Teachers: The "Active Shooter Training: learn how to protect yourself and the children in your care" was presented by The Colony Police Department Community Resource Officer Keli Hunt. 45 Participants earned 2 hours of CE credit as they learned to protect themselves and the children in their care. "The Next Chapter" Book Club: At the September 24 meeting, four participants had the opportunity to visit in a phone conversation with Maddie Dawson, author of The Opposite of Maybe. eServices Librarian Cary Cox had reviewed the book on TCPL's Book Talk blog, which caught the author's attention and she contacted Cary to set up the call! This club will meet monthly at 7 pm on the following Wednesdays to discuss the listed books: October 22: Me Before You by Jojo Moyes; November 19: Defending Jacob by William Landay; December 17: Lots of Candles, Plenty of Cake by Anna Quindlen. Family LEGOmania: The library is opening up LEGOmania to the whole family. Families are invited to participate as a team to build LEGO structures at these monthly come and go events. The LEGO creations will go on display in the library until next month's program. Ages 4 and up welcome,but children under the age of 9 must be accompanied by a caregiver age 12 or older at all times. This one-hour program series starts at 2 p.m. on Saturday,September 27. Teen Anime Club Fall Party: TCPL's Teen Anime Club will host this event on Saturday,September 27 at 6 p.m. to encourage new members;attendees are invited to participate in cosplay. The Anime Club's activities are sponsored by FOTCPL Star Wars Reads Day: All ages are welcome to celebrate everything Star Wars from 1:30-3:30 p.m. on Friday, October 10. Activities will feature games, crafts, and Star Wars giveaways. Back to Hogwarts Bash: Participants are invited to experience the world of Harry Potter on Saturday, October 18,from 6-9 p.m. right here at TCPL! They will be sorted into Houses, take Hogwarts classes and participate in a Harry Potter trivia quiz. Costumes encouraged! Registration is limited; free tickets will be available at thecolonypl.org. Members Martin and Krueger volunteered to help with setting this event up after 3 p.m. on the 18th. 3.5 Receive and discuss staff report regarding planned new services to be implemented this fall Color Printing: The printer has arrived; staff plans to locate it near the reservation computer; it needs to be set up on network; and it needs to be set up in the print management system. 3 September 25,2014 3D Printing: The printer has arrived and staff is studying options regarding placement. Staff training and the development of procedures will need to be completed before initiating the service. Computer Training Classes: The laptops have arrived and eServices Librarian Cary Cox is configuring them. The classes will be held on Fridays, October 10-31, at 10 a.m.; topics are: 10/10 Computer basics; 10/17 Intro to Word; 10/24 Internet & security;10/31 Intro to Excel. Registration for the classes is underway. 3.6 Review list of October library programs The Board reviewed the list. ADJOURNMENT And with no further business to discuss the meeting was adjourned at 7:45 p.m. APPROVED: Frederick Rushing,Chair City of The Colony Library Board ATTEST: // / 411„7 anY/Villiams,Recording Secretary 4