HomeMy WebLinkAbout08/28/2014 LIB August 28,2014
CITY OF THE COLONY
LIBRARY BOARD MEETING MINUTES
August 28,2014
The Regular Session of the Library Board of the City of The Colony, Texas, was called to
order at 7:00 p.m. on the 28th day of August 2014,at The Colony Public Library, 6800 Main
Street,The Colony,Texas,with the following roll call:
Sandi Gehrke Place 1 Absent
Marlene Martin Place 2 Present
Frederick Rushing,Chair Place 3 Present
Judith Hebb Place 4 Present
Joanna Krueger,Vice-Chair Place 5 Present
Jade Kelly Place 6 Absent
Margaret Heermans Place 7 Present
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And with five board members present a quorum was established and the following items
were addressed:
1.0 ROUTINE ANNOUNCEMENTS,RECOGNITIONS AND PROCLAMATIONS:
Call to order
Citizen Input-None
2.0 CONSENT AGENDA
Consider approving minutes of Library board meeting held July 24,2014
Motion to approve the above consent agenda item- Martin; second by Krueger; motion
passed with all ayes.
3.0 REGULAR AGENDA ITEMS
3.1 Discussion and reports regarding progress of Library Board goals and projects for
2014:
A. Increase interaction with LISD schools in The Colony to inform school
personnel,parents and students of TCPL's resources and services
No report.
B. Continue Board presence at TCPL events and participation in TCPL public
relations activities
Director Sveinsson read the report sent to her by Member Gehrke about the
events she had attended: Fired Up About Reading (she noted that when the
fireman involved the children in the story,they definitely became more interested
in it); Que Pastas (the duo sang various songs that got the children involved and
explained the instruments to them); and Back 2 School Bash (fun to see the eager
students who are anxious to acquire all the free school supplies and fascinating to
observe the parents' reactions). Member Rushing reported that he assisted with
setting up TCPL's Back 2 School Bash booth.
C. Work with new businesses to have TCPL presence at grand openings
Member Krueger reported that she has requested updates from the Chamber of
Commerce.
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D. Increase library legislative awareness
No report.
E. Library visits to gain insights for future planning for TCPL
No report.
F. Finalize development of a Speakers' Bureau to provide trained speakers to
local venues to provide information about TCPL's resources, services, and
future development
No report.
3.2 Receive and discuss staff update regarding Friends of the Library activities:
FOTCPL PRESENTS! Meet the Authors and Illustrators (9/13/14 1-5 p.m.) The
Friends host this annual event which will feature book signings and discussions with
local authors;a record number of authors will be participating in this year's event.
Fall membership meeting and local history tours (10/25/14) The Friends and
TCPL's Local History Committee are planning two history tours (similar to those
offered during TCPL's 30th Anniversary Celebration) to be conducted on Saturday,
10-25-14. The current plan is to conduct one tour in the morning, followed by the
FOTCPL fall membership meeting and program. The Friends plan to ask Red River
Historian Robin Cole Jett to give her presentation on Ghost Towns. The second tour
will be in the afternoon. Publicity is being held until verification that there is a driver
available for the bus and a response from Robin Cole Jett. Spencer House will be a
stop on the tours, with Wayne Bullard as host/guide at that location. Austin Ranch
is providing free access to Spencer House.
3.3 Receive and discuss staff update regarding public relations events and programs
Fired Up About Reading winners: Fired Up About Reading winners experienced
the opportunity to ride to school on a fire truck;photos of their arrival at their schools
were shared with the Board.
Toddler Sensory Play Dates: The first Sensory Play Date was a huge success. Youth
Services Library Assistant Tina Martinez and Youth Services Librarian Kansas Terry
hosted over 30 toddlers and parents. The next Sensory Play Date is scheduled for
September 30 at 10:15 a.m.
End of Summer youth events (Story Time;1st-5th Grade Party;Teen Party)
Story Time: Laughter rang out in the Story Corner as 35 children and parents
enjoyed the antics of Miss Julie,Miss Linda, and The Three Little Fishies.
1st-5th Grade Party: The Library hosted 45 children and parents at this come-and-go
event featuring crafts and activity stations. Most popular were the custom-made
paper airplanes with a simulated runway, as well as the binary-code beaded necklace
creations. Other stations included: Guestimate jars of beans, candies and pennies;
coloring worksheets;and sink or float show and tell.
Teen Party: Teens made steampunk crafts, participated in a dystopian novel trivia
contest, and enjoyed an ice cream sundae bar. Teens who had submitted reviews of
books they read during the summer qualified for the Teen Prize Pack drawing. The
winners were announced at the party.
TCPL Swim Day at Hawaiian Falls: Hawaiian Falls offered this opportunity to the
library; TCPL staff, FOTCPL members, and volunteers provided information to
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visitors at the TCPL Swim Day held at Hawaiian Falls. Due to the fact that the
promotional materials were paper and the visitors were mostly children in wet
swimsuits,it was not an ideal mix for TCPL promotion.
Back 2 School Bash booth: The TCPL team distributed information packets to 448
children, promoted and provided information about TCPL resources and services,
and issued 29 library cards. Including parents and siblings, approximately 598
contacts were made.
Presentation to Lakeview Middle School teachers: Youth Services Librarian, Kansas
Terry, presented information regarding TCPL resources and programming to an
audience of 80 teachers and staff. Information presented included TCPL's new
programs: SciGirls; Graphic Novel Book Club; Mine Craft Party;useful resources for
middle school students; and electronic resources useful for teachers. She provided
each teacher with a packet containing information on all of TCPL's electronic
resources that are relevant to them as well as their,students and provided the school
librarian with database brochures for the students. Kansas has been invited back for
the school's Open House next month.
Bilingual Story Time Series: This program series is being moved to Saturdays at
10:15 a.m. starting September 6, an attempt to attract more participants. Bilingual
Spanish/English Story Time backpacks will be released this fall. This Story Time is
funded in part by a grant from Target and local funds from FOTCPL.
Graphic Novel Book Club for Tweens and Teens: This club will feature discussion
of graphic novels and comic books; graphic novels will be provided for those who
need ideas. This club will meet at 4:30 p.m. on the first Wednesday of each month
from September to December.
SciGirls Club: Girls in grades 5-8 are invited to create, design, and investigate
during TCPL's all new SciGirls Club monthly meetings. They can delve into fun
experiments; September's event involves CSI work...and glitter! This club will meet
on the second Wednesday of each month at 4:30 p.m.from September to December to
have fun with STEM enriched activities.
Online Resources for Students Workshop 9/6: Participants will learn about research
and homework help available for K-12 at 11 a.m. in the Library Mutipurpose Room.
This event is for students,parents and homeschool instructors.
Recycled Book Crafts 9/20: This come and go event will run from 2 to 4 p.m. in the
Library Multipurpose Room. Participants will learn to upcycle old books to create
unique items and decorations. The library will provide the books, some supplies, and
space. Children under the age of 9 must be accompanied by a supervising adult.
Continuing Education Class for Daycare Teachers 9/18: Registration begins
September 2; the $5 registration fee is refundable upon completion of the class. The
"Active Shooter Training: learn how to protect yourself and the children in your
care" will be presented by The Colony Police Department Community Resource
Officer Keli Hunt. Participating teachers can earn 2 hours of CE credit.
"The Next Chapter" Book Club will meet monthly at 7 pm on the following
Wednesdays to discuss the listed books. September 24: The Opposite of Maybe by
Maddie Dawson; October 22: Me Before You by Jojo Moyes; November 19: Defending
Jacob by William Landay; December 17: Lots of Candles, Plenty of Cake by Anna
Quindlen.
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Family LEGOmania: The library is opening up LEGOmania to the whole family.
Families are invited to participate as a team to build LEGO structures at these
monthly come and go events. The LEGO creations will go on display in the library
until next month's program. Ages 4 and up welcome,but children under the age of 9
must be accompanied by a caregiver age 12 or older at all times. This one-hour
program series starts at 2 p.m. on Saturday,September 27.
Teen Anime Club Fall Party: TCPL's Teen Anime Club will host this event on
Saturday,September 27 at 6 p.m. to encourage new members; attendees are invited to
participate in cosplay. The Anime Club's activities are sponsored by FOTCPL.
Star Wars Reads Day: All ages are welcome to celebrate everything Star Wars from
1:30-3:30 p.m. on Friday, October 10. Activities will feature games, crafts, and Star
Wars giveaways.
Back to Hogwarts Bash: Participants are invited to experience the world of Harry
Potter on Saturday, October 18,from 6-9 p.m. right here at TCPL! They will be sorted
into Houses, take Hogwarts classes and participate in a Harry Potter trivia quiz.
Costumes encouraged! Registration is limited; free tickets will be available at
thecolonypl.org.
3.4 Receive and discuss staff report regarding planned new services to be
implemented this fall: color printing;3D printing;computer training classes
Director Sveinsson outlined the developing plans for the initiation of these new
services. Both a color laser printer and a 3D printer have been acquired using funds
donated by Marine Quest. The board viewed parts of a presentation on the uses of
3D printers in general and in public libraries in specific. Six laptop computers were
acquired with federal funding granted to TCPL through a Texas State Library and
Archives Commission reimbursement program, enabling TCPL to address one of its
Edge Assessment implementation goals: offering computer training classes for the
public.
3.5 Review list of September library programs
The Board reviewed the list.
ADJOURNMENT
And with no further business to discuss the meeting was adjourned at 8:29 PM.
APPROVED:
Frederick Rushing,Chair ��11
City of The Colony Library Board
ATTEST:
4 k'r }
J. Williams,Recording Secretary
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