HomeMy WebLinkAboutResolution No. 2014-057 CITY OF THE COLONY, TEXAS
RESOLUTION NO. 2014- ®5'M
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF THE
COLONY, TEXAS, APPROVING THE TERMS AND CONDITIONS OF
THE ENGINEERING SERVICES CONTRACT BY AND BETWEEN THE
CITY OF THE COLONY AND LANDTEC ENGINEERS, LLC FOR
CONSTRUCTION MATERIALS ENGINEERING AND TESTING
SERVICES FOR RELOCATION OF THE CITY'S UTILITIES ON F.M.
423, WHICH IS ATTACHED HERETO AND INCORPORATED HEREIN
AS EXHIBIT "A"; AUTHORIZING THE CITY MANAGER TO
EXECUTE THE CONTRACT; AND PROVIDING AN EFFECTIVE DATE
WHEREAS, the City and Consultant have entered into an agreement such that the
Consultant is to provide the following services: CONSTRUCTION MATERIALS
ENGINEERING AND TESTING SERVICES FOR RELOCATION OF THE CITY'S
UTILITIES ON F.M. 423; and
WHEREAS, the City has determined that it is in the best interest of the City to enter into
the Contract with LANDTEC ENGINEERS, LLC, which is attached hereto and incorporated
herein by reference as Exhibit"A,"under the terms and conditions provided therein.
WHEREAS, with this Contract the City of The Colony is agreeing to pay the sum not to
exceed $167,709.00 for such work.
WHEREAS, funding will be provided by Regional Toll Revenues through the North
Central Texas Council of Governments and Denton County.
THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
THE COLONY, TEXAS THAT:
Section 1. The Engineering Services Contract, which is attached and incorporated hereto as
Exhibit "A",having been reviewed by the City Council of the City of The Colony,Texas, and found
to be acceptable and in the best interest of the City and its citizens, be, and the same is hereby, in all
things approved in the amount not to exceed $167,709.00, and the City Manager is hereby
authorized to execute the Contract on behalf of the City of The Colony, Texas.
Section 2. That this Resolution shall take effect immediately from and after its adoption
and it is so resolved.
PASSED,APPROVED and EFFECTIVE this 19th day of AUGUST,2014.
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ATTES ,",,.,,,•,.,.,,"
OF Mc ou , Mayor
,',`�� i�'.+f The Colony, Tex
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Christie Wilson, City Secretary t....•
: SEA
TEXAS
63918
APPROVED AS TO FORM:
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Jeff Moon, City Attorney
63918
Exhibit A
Scope of Services
The Professional will perform compaction tests on the water and wastewater utility line backfill
material as the utilities are placed along FM 423. The City Inspector will perform inspection of the
utility line construction and the Professional will provide testing of the backfill material to
determine its conformance with the project specifications. The Professional's services will be
similar to the testing being provided by the Professional for the Highway 121 /South Colony
project where VRX is providing inspection.
1.0 GENERAL
Utility lines will be installed along FM 423 from Station 427 on the north end near Oak Street to
Station 575 on the south end and near the intersection with State Highway 121 (Sam Rayburn
Tollway).
The specifications to be followed for placement of backfill material include the City of the Colony
specifications and COG specifications. TxDOT specifications do not apply to this phase of the
project.
The utility plans were provided to the Professional in PDF format so that a"take-off'could be
made of the water and sanitary sewer utility lines with respect to length and depth.
The following is a summary of the Professional's take-off of the plan and profile sheets. The excel
spreadsheets are attached and are part of this Professional Services Agreement.
Table 1
Summary of Utility Line, Length,Average Depth and Number of Tests
Utility Estimated Range in Average Estimated Number of
Line Length Depth of Utility Line Compaction Tests
(See Note 1 below)
Water 33,721 feet 4 to 15 feet 2,129
Sanitary Sewer 6,785 feet 8 to 20 feet 733
Note: (1)The estimated number of compaction tests was determined by using The Colony water
and sanitary sewer line backfill criteria of one test per 8 to 12-inch thick lift per 100 linear
feet.
PRUI1•SSIONAL SERVICES AGREEMENT LANDTEC ENGINEERS.FM 423 WATER AND SANITARY TESTING SERVICES-Page I I
2.0 BASIC SCOPE OF SERVICES
The following paragraphs detail the Professional's basic scope of services for the construction
materials engineering and testing,coordination of field technicians and related engineering review
of testing for the project. As a general overview,the Professional's scope of work includes the
following:
■ Per the City's request,provide a soil technician on-site six days per week for half days.
■ Provide experienced engineering technicians to perform testing services during backfill
construction and work with the City Inspector.
■ Perform moisture/density relationships,ASTM D698 (standard Proctor),Atterberg Limits
(liquid and plastic limits)for backfill.
■ Perform compaction tests using a nuclear density device (Troxler gauge). Determine the
density and moisture content,percent compaction on backfill material.
■ Provide an experienced geotechnical/materials engineer(Registered Professional Engineer
in Texas)to provide oversight and coordination of the engineering technician's daily work,
review test data and review test report submittals.
3.0 ADDITIONAL SERVICES
The following services are not included in the Basic Services and will be considered as Additional
Services, if and when required or requested:
• Additional hours,tests or trips for the engineering technician beyond the specific hours/trips
detailed on the attached spreadsheet.
• Additional engineering,site visits,report review and preparation time beyond what is
outlined in basic services and detailed on the attached spreadsheets.
• A construction time frame greater than the 50 weeks listed herein.
▪ Additional testing beyond that outlined in Basic Services on the attached spreadsheet.
• Testing during a night shift has not been included in the Professional's scope or cost.
• The services of specialty sub consultants or other special outside services other than those
described in Basic Services.
• Any other services not specifically included in Basic Services and on the attached
spreadsheet.
PROFESSIONAL SERVICES AGREEMENT LANr7TEC ENGINEERS.FM 423 WATER AND SANITARY TESTING SERVICES—Page 12
4.0 GENERAL INFORMATION
A minimum notice of 24 hours is requested so that the Professional may effectively schedule their
personnel.Tests will be conducted in areas designated to be ready for testing at the time the field
representative is on site, Field test results will be given verbally to site representatives from the
City and Contractor. Final test reports will be submitted after the results are reviewed by a
geotechnical/materials engineer.
The field representative will not enter a utility trench unless the trench is sloped and shored by the
utility contractor per OSHA requirements.
The presence of the Professional's field representative will be for the purpose of providing field
testing. The Professional's work does not include supervision or direction of the actual work of the
contractor,employees or agents of the contractor, Neither the presence of the Professional's field
representative nor the observation and testing by the Professional's firm shall excuse the contractor
in any way for defects discovered in his work.
It is understood that the Professional's firm will not be responsible for the job or site safety on this
project. Job and site safety will be the sole responsibility of the contractor
PROFESSIONAL SERVICES AGREEMENT LANDTEC ENGINEERS.FM 423 WATER AND SANITARY TESTING SERVICES-Page 13
Exhibit B
Budget and Work Schedule
1.0 Budget Requirements:
The services will be completed on a time and materials basis for the not to exceed total cost of
$167,709.00,Partial payments will be made on a monthly basis for completed portions of the work.
Monthly invoices should include a detailed breakdown of the man hours and materials utilized by
each individual working on the project to document charges billed by the Professional and also
include the quantity and type of each material test performed. The estimated number of personnel
hours and tests with associated unit costs are included in the attached spreadsheet.No work outside
the approved scope of work should be performed by Professional without prior written approval
and Change Order to the contract. Invoices are detailed as to date and type of sampling,test,
observation,etc.,and will be submitted monthly.
The actual cost will be dependent on the contractor's rate of work. The total testing cost is
determined by such items as the quantity of equipment and manpower on site, length of trench
backfill placed per day, daily production and scheduling,weather conditions and numerous other
items that are beyond the Professional's control.
The attached Cost Estimate sheet with this Professional Services Agreement provides an estimate
of the number of hours,tests,transportation,report preparation and review time. The spreadsheet
also presents the unit rates for the various activities. Cost for the items may vary;however,the
total estimated amount will not be exceeded without notification of the City and City approval.
Notes for the cost estimate are as follows:
1. Field test rates are charged per test in addition to technician hourly rates.
2. A minimum of four hours technician time and transportation charge will be billed for each
call out,sample or specimen pickup.
3. Overtime rates are 1.5 times the regular rate for hours worked over 8 hours per day or hours
before 7:00 AM and/or after 5:00 PM. Lab and field services performed on Saturday,
Sunday and holidays will be charged at 1.5 times the regular rate.
4. Additional tests not included in this proposal will be quoted upon request.
2.0 Work Schedule:
The Scope of Services,work schedule and budget is based on the available attached cost estimate
provided by the Professional and consists of a construction duration for a total of 50 weeks which is
the basis of the Professional's scope of services and cost estimate. Both parties agree that the not-
to-exceed fee amount of$167,709.00 was based on this schedule.
The services outlined in this contract will begin upon receipt of Notice to Proceed from the Owner.
The Contract will be completed once project closeout activities have been completed by the
Professional and accepted by the Owner.
PROFESSIONAL SERVICES AGREEMENT LANDTEC ENGINEERS.FM 423 WATER AND SANITARY TESTING SERVICES--Page 14
3.0 Additional Services and Compensation:
Additional Services,when authorized by Owner, will be in accordance with Professional's
Schedule of Fees. Additional Services will be performed at reasonable times and within reasonable
schedules as requested by Owner.Authorized Additional Services will be billed as a separate item
on invoices and a description of the Additional Services will be provided.
Owner and Professional may subsequently agree in writing for additional services to be rendered
under this agreement for additional negotiated compensation.
PROFESSIONAJ,aERVICES AGREEMENT LANDTEC P.;NGINEERS,FM 423 WATM AND SANITARY TESTING S.ERV,C1gA-Page 15
Cost Estimate
Construction Materials Engineering Testing
FM 423 Utility Construction
Including Water and Sanitary Sewer Only
The Colony,Texas
item Estimated Unit Estimated
No, Description Unit Quantity Price Amount
'`. r'✓ ,2;_'17'6' ti.,,,,..-0).,4,zh,•,-d-{ F its 6,-41 :.?f"=1.-,:c,r,6 ,7
<,,s;ij �--rL/ ;3 0?3?,f,
bc2, its--l.Y,1, ;fr.
BackFill Testing _
Sr.Engineering Tech _ hr __ 1,250 -.�_„-50;00 62,500.00
Sr,Engineering Tech hr --- 250-_ _75,00 . 18,750 50
Transportation ea 300 65.00 _ 19,500.50
Standard Proctor ASTM 0 698 ea 12 � 186.00 . 2,220.00
lAtterberg Limit Test ASTM 0 4318 ea 12 60,00 720.00
Percent Passing#200 Sieve-D 1140 ea 12 35.00 _ 420.00
Sieve Analysis for Embedment Materials ea 4 50,00 200.00
Troxier Nuclear Density Gauge ea 300 125,00 37,500.00
In-Place Moisture-Density Tests/Nuclear Method ea 2,862 2,00 5,724.00
Report Preparation/Clerical i hr 125 50.00 6,250.00
Engineer Report Review hr 55 135.00 7,425.00
f�! ,•`? Subtotal= 161,209.00
G� ,,N r. .,,,,,- fy.1 � .2,�. r(;F'",,,.;.,-',7i,, ,, ,, ib,:,,.. ,-- ---.;..'--1.:{V---',s. r,.4✓Wit,-4:.;;;,t;:;�Y•
Concrete(misc.manhole,etc.pours)
Sr.Engineering Technician hr 50 50.00 2,500.00
Sr.Engineering Technician(OT) - hr • 8... ._ .75.00 — 600.00
Transportation mi 10 65.00 650,00
Concrete Cinders ea _._._._._...-...4018.50 740.00
Report Preparation/Clerical hr _ 4 50.00 200.00
—_ Engineer Report Review hr 2 135.00 270.00
Subtotal= 4 960.00
Construction Site Meetings(as required/as needed)
Project Engineer(P.E.) hr 8 1 136.00 1,080.00
Transporation ea 4 i 65.00 260.00
Sr.Engineering Technician hr 4 i 50.00 •-- .._.200.00
I -
Subtotal= 1,540.00
7.,- 1- ',, r' L-i,_ '7..,-;,:),,T.-5:,iH',_ f.-31.'•"='',' `:,. v. -y. ., < 71 Fa(,.-. .r r
TOTAL ESTIMATED COST $ 167,709.00
LANDTEC ENGINEERS
3475 FM 423 The Colony•CMT cost est•July2514 doc.xis A-1 7/17/14
FM 423
The Colony
Utility Type Station Information _ Depth(ft) No.of Test
Beginning End Length(ft) Max Avg
Water Lines
A 1+00 8+97.38 797.38 8 6 48
B 11+32.18 24+40 1307.82 5 4 53
Di 1+20 106+18.3 10498.3 15 6 630
D2 1+00 5+36.85 436.85 9 8 35
04 1+00 2+31.07 131.07 10 8 11
B-D1 1+00 2+20.31 120.31 15 15 19
1-J1 1+00 2+45.17 145.17 9 9 14
1-11 1+00 2+46.4 146,4 11 10 15
H2 1+00 4+32.12 332.12 7 6 20
11-D1-1 1+00 2+68.06 168.06 9 8 14
J1-D1-2 1+00 55+61.91 5461.91 9 8 437
J1 1+00 38+44.79 3744.79 15 5 188
J2 1+00 11+38.69 1038.69 8 5 52
01 1+00 25+29.32 2429.32 15 5 122
EX-D1 1+00 2+83.63 183.63 13 12 23
Q1-EX-1 1+00 2+82.68 182.68 14 10 19
01-EX-2 1+00 3+97.43 297.43 13 10 30
Q2 1+00 12+26.37 1126.37 15 10 113
Q3 1+00 2+57.79 157.79 8 5 8
S 1+00 13+68.87 1268.87 10 5 64
LI 1+00 4+11.1 311.1 6 5 16
U 5+60 13+19.95 759.95 8 5 38
X 1+00 3+80.69 280.69 10 8 23
Y 1+00 11+95.9 1095.9 10 5 55
21 1+00 5+54.24 454.24 8 5 23
Z2 1+00 2+53.01 153.01 10 6 10
AA 1+00 7+90.94 690.94 15 7 49
33,720.79 2,129
Subtotal Subtotal
Sanitary Sewer
Lines
C 1+00 3+41.58 241.58 15 15 37
E 1+00 3+93.48 293.48 11 8 24
F 1+00 7+83.53 683.53 12 10 69
G 1+00 9+71.03 871.03 10 9 79
K 1+00 8+67.29 767.29 12 10 77
L 1+00 2+87.06 187.06 10 10 19
N 1+00 4+30.09 330.09 13 11 37
O 1+00 4+38.92 338.92 16 13 45
P1 1+00 2+78.58 178.58 14 11 20
July 11.2014 1 LANDTEC ENGINEERS
R1 1+00 2+67.81 167.81 9 8 14
R2 1+00 1+31.45 31.45 15 14 14
V 1+00 3+96.8 296.8 23 20 60
W 1+00 20+45.53 194533 13 10 195
CA 1+00 2+65,93 165.93 14 8 14
CC 1+00 3.86,4 286.4 10 10 29
6,785,48 1 733
Subtotal Subtotal
July 11,2014 2 LANDTEC ENGINEERS