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Home My WebLink About07/10/2014 CDC July 10 2014 MINUTES OF REGULAR SESSION OF THE COMMUNITY DEVELOPMENT CORPORATION JULY 10TH 2014 The Regular Session of The Community Development Corporation of the City of The Colony, Texas, was called to order at 7:00 p.m. on the l0 day of July 2014, at City Hall, 6800 Main Street, The Colony, Texas, with the following roll call: Stephen Sohn Vice President Present Pam Nelson - Staff Kathy Braby Treasurer Present Eve Morgan - Staff Lisa Leary Secretary Present Kathy Neal - Staff Donna Cole Member Present Richard Boyer—Council Liaison Don Beckel Member Present Susana Perez Member Present Allen Harris Member Present And with all board members present a quorum was established and the following items were addressed: 1.0 ROUTINE ANNOUNCEMENTS, RECOGNITIONS Call to Order Pledge of Allegiance to the United States Flag Salute to the Texas Flag Announcement of upcoming civic events and activities '- Summer Cinema Clubhouse— The Lego Movie will be shown on August 14'h at 1:00 in the Rec. Center. Sunset Concert Series— Jonathan Fox will perform on July 11th at Stewart Creek Park from 8pm-lOpm. Pam told everyone that the CVB, Mayor and City Manager recently went to California to be interviewed on the television show Moving America Forward hosted by William Shatner. The Mayor and City Manager were interviewed by Doug Leuellen and the video produced by the CVB to promote the city was shown during the interview; much of what is highlighted in the video is what this board has done. The interview lasts 15 minutes and can be seen on YouTube and the city website. A clip of the interview was shown. Citizen Input— None These items are strictly public service announcements. No action will be taken and no direction will be given regarding these items. 2.0 CONSENT AGENDA 2.1 Consider acceptance of the CDC financial reports for June 2014. 2.2 Consider proposal from Dunkin, Sims & Stoffels for design services for park lot expansion at Perryman Park. 2.3 Consider bid award for re-construction of the Park Loop Trail and BB Owen Trail connector. Motion to approve the consent agenda Braby; second—Cole; motion passes with all ayes. 1 July 10 2014 3.0 REGULAR AGENDA ITEMS 3.1 Election of Officers— Officers elected— Steve Sohn—President Lisa Leary—Secretary Kathy Braby— Vice President Don Beckel- Treasurer 3.2 Discuss and consider recommended changes to the Cultural Arts Master Plan— Brant Shallenberger, Director of Government Relations, explained that this master plan originated from the CDC Master Plan. The Cultural Arts Board (CAB) was given funding to develop the master plan, but since that time the board has been disbanded and now the City Manager's Arts Committee (CMAC) has taken on some of the functions of the CAB, but this committee only serves in an advisory capacity to the city manager, not to City Council, and there are certain functions the committee can't do. The committee met with Brant, Joe Perez, the City Manager, Evan Groeschel and Lindsey Stansell to determine what needed to be changed. Some things will stay the same, but not every mention of the CAB will change. The primary changes from the CAB to the CMAC were with events hosted by the CAB, and anywhere it mentioned the requirement of expenditure of funds was changed to CDC. The board expressed concern that functions of the CMAC are now going to become part of the CDC duties. The intent of the CDC was to help develop the master plan and that it is implemented by another group. Brant said this has not been presented to City Council yet. Pam instructed the board to send her their concerns, and added that this can be added to the list of items to be discussed at the joint session with City Council on August le This item was tabled and will be discussed at the August 14th joint session with City Council. 3.3 Discuss dog park project and potential locations— Potential locations discussed were the land behind Fire Station #2 on North Colony, the 2.2 acres of land on the north corner of Taylor St., and the area by the gas easement along the Park Loop Trail. However, each of these locations has issues that prevent them from being the designated location for the dog park. The other location discussed was the 2.9 acres of land on East Lake Highlands across from the animal shelter. This land was used for little league football before Five Star was built. There is water, lighting, and plenty of parking; it is in a neighborhood, but a plant buffer could be created. Currently teams from out of town use this location, but the loss of revenue would not be a significant amount. A suggestion was also made to transition one of the adult softball fields at BB Owen. There are 2 fields and because the size of the league has dwindled, the fields are only being used on Friday nights. Their play hours could be extended so they could just use one field. There would not be much work involved to transition the infield area to turf and the fences would remain so the fields could still be rented for practices. The turf is irrigated and the building that is there is being used by the Fire Dept.for training. There are sewer lines, but currently there is a port-o- potty being used at the fields. A perimeter fence would have to be installed as well as a fence to separate the large and small dogs, and a gated area to get into the dog park. This will be discussed at the joint session with City Council. 2 July 10 2014 3.4 Discuss topics to be included for joint work session with City Council in August— Pam discussed with Troy the items that need to be discussed with City Council—proposed CIP projects, dog park location, Veteran's Memorial Master Plan, Lions Club Pond project, new landscaping and water restrictions, proposed items for Stewart Creek Park enhancements, and the Cultural Arts Master Plan. She said the Project Manager position will be discussed with Troy first. 3.5 Receive update from staff and discuss the following items— Human Sundial Memorial Project— Eve said the stones have been cut and we are waiting on the engravers for the graphics. Liberty by the Lake— Pam said there was a massive crowd. There were 1,461 runners that participated in the run and that broke the previous record; the run continues to grow every year. Public Works, Police, Fire, and Parks &Rec. worked hard to put on the event. Lions Club Pond— Eve said this project was bid twice and each time only one bid was received. Other cities were contacted to find out who they use to take care of their ponds. The major expense of the project is the disposal and transportation of the sediment. There are some locations in the city where the silt can be worked into the soil— the old driving range on Main St., the future site of the Veteran's Memorial, and the open area north of Hawaiian Falls — which would be our last choice. The silt could also be offered to residents as fill dirt. We should consider making an annual maintenance program for the ponds. Stewart Creek Park Playground— Eve showed the board the conceptual layout from the consultant. The Play TC Task Force met to review the 12 proposals received from 6 playground companies. We will have a public meeting on July 31' and invite the manufacturers to make a presentation and get feedback from residents. The meeting will be posted on Facebook, a new release will be done, and we will send it to the HOA's in Stewart Peninsula since they are close to the park. QR Fitness Trail— We have received our first report. The report shows the number of visitors for each portion of the trail, the number of visits by the time of day and day of week, and many other statistics. A new QR sign has been ordered to replace the sign that was vandalized and it should arrive in a couple of weeks. Suggestions were made to include this information in the CVB book and to tell the high school about it as well as the school district. 3.6 Executive Session - CDC Board shall convene into a closed executive session pursuant to Section 551.087 of the TEXAS GOVERNMENT CODE to deliberate commercial or financial information the CDC Board has received from a business prospect, and to deliberate the offer of a financial or other incentive to a business prospect. The board adjourned at 8:39 to go into Executive Session. 3 July 10 2014 3.7 Reconvene to Regular Session— The regular session reconvened at 9:10. 3.8 Action to be taken as a result of the Executive Session— Motion authorizing the Community Services Director to work with the EDC Director and staff to negotiate an economic development incentive agreement for the business and terms as discussed in executive session—Braby;second—Beckel; motion passes with all ayes. There being no further business to discuss, the meeting was adjourned at 9:11p.m. KathyM,, Recording Secretary Stephen So OrVice President 4