HomeMy WebLinkAbout07/07/2014 TECH July 7,2014
MINUTES OF THE REGULAR MEETING OF THE TECHNOLOGIES BOARD
HELD ON
July 7,2014
The Regular Session of the TECHNOLOGIES BOARD of The Colony, Texas was called
to order at 6:36 pm on the 7th of July, 2014 at CITY HALL, in the City Managers
Conference Room, City Hall, 6800 MAIN STREET, THE COLONY, TEXAS, with the
following roll call:
Bill Swink absent
Stephen Hoffman present
Joye Grube present
Joe Zacha present
Juan Martinez present
Kevin Van Winkle present
Council Liaisons
Mayor Joe McCourry absent
Jeff Connelly absent
With five out of six members present a quorum was established and the following items
were discussed.
1.0 CALL MEETING TO ORDER
Meeting called to order at 6:36
1.1 General announcements
None
1.2 Staff announcements
None
1.3 Council announcements
None
2.0 DISPOSITION OF MINUTES
2.1 Acceptance of Technologies Board Minutes for a meeting held on May 5,
2014.
Motion to approve-Martinez; second by- Grube; motion passed with all ayes.
3.0 CITIZEN INPUT
None
4.0 AGENDA ITEMS
1
July 7,2014
4.1 Nominate and elect board Chairman,Vice-Chairman and Secretary.
Motion to nominate Martinez for Chairman- Grube; second by- Zacha; motion
passed with all ayes.
Motion to nominate Zacha for Vice-Chairman- Grube; second by- Martinez;
motion passed with all ayes.
Motion to nominate Grube for Secretary- Martinez; second by Zacha; motion
passed with all ayes.
4.2 Discuss possible upgrades to the audio and video equipment in the city
council chambers.
The need for upgrades to the audio and video equipment due to technical
deficiencies was discussed. Ted Ringener, IT Manager for the City, said that he
had met with a couple of vendors who suggested replacing the current screen and
projector with a 60"x90" screen and much brighter projector. They also
recommended a second screen and projector on the North wall of the council
chambers. Joe Zacha recommended mounting multiple large LCD televisions. Ted
said he will forward any information he receives from vendors to the Board so
that they may review it. He also asked the Board to forward any recommendations
or questions they have to him so that he can compile them to be discussed at a
later meeting where one or more vendors can be present options and answer any
questions the board may have.
4.3 Discuss city emergency communication plan with specifics on engaging local
HAM radio operators.
The city's emergency communication plan and the ability to engage local HAM
radio operators were discussed Kevin Van Winkle discussed that the frequencies
that HAM radios operate at would make it difficult if not impossible for them to
assist city staff in communicating with other local, state and federal agencies.
4.4 Draft proposal to council to coordinate a communications training
simulation engaging local HAM radio operators, county and state emergency
management and other city departments.
No proposal was drafted. It was decided that further research was needed as well
as input from outside sources. This item will be discussed at a future meeting with
planning for outside sources to be present including city staff and council
members.
5.0 ADJOURNMENT
With no further busine : the meeting adjourned at 7:25 p.m.
APPROVED:
Juan Martinez, C .irman Betty P plin, Reco ing Secretary
2