HomeMy WebLinkAboutResolution No. 2014-041CITY OF THE COLONY, TEXAS
RESOLUTION NO. 2014-041
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF THE
COLONY, TEXAS, APPROVING THE PROFESSIONAL SERVICES
CONTRACT AMENDMENT BY AND BETWEEN THE CITY OF THE
COLONY AND BRIDGEFARMER & ASSOCIATES, INC. FOR
ENGINEERING SERVICES IN CONNECTION WITH THE MEMORIAL
DRIVE SPRING CREEK CONNECTOR PROJECT, A SCOPE OF
CONTINGENT SERVICES IS ATTACHED HERETO AND
INCORPORATED HEREIN AS EXHIBIT "A"; AUTHORIZING THE
CITY MANAGER TO EXECUTE THE CONTRACT AMENDMENT; AND
PROVIDING AN EFFECTIVE DATE
WHEREAS, the City and Consultant have entered into a Contract Amendment such that
the Consultant is to provide the following services: ENGINEERING SERVICES IN
CONNECTION WITH THE MEMORIAL DRIVE SPRING CREEK CONNECTOR PROJECT;
and
WHEREAS, the City has determined that it is in the best interest of the City to enter into
the Contract Amendment with Bridgefarmer & Associates, Inc., a scope of contingent services is
attached hereto and incorporated herein by reference as Exhibit "A," under the terms and
conditions provided therein; and
WHEREAS, with this Contract the City of The Colony is agreeing to pay the sum of
$104,841, for additional engineering services for the Memorial Drive Spring Creek Connector
Project, for a total project amount of $291,071.00, which includes the original contract and four
(4) amendments.
THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
THE COLONY, TEXAS THAT:
Section 1. The Professional Services Contract Amendment Scope of Contingent Services,
which is attached hereto and incorporated herein as Exhibit "A", having been reviewed by the City
Council of the City of The Colony, Texas, and found to be acceptable and in the best interest of the
City and its citizens, be, and the same is hereby, in all things approved for a total amount of
$104,841.00.
Section 2. The City Manager is hereby authorized to execute the Contract Amendment on
behalf of the City of The Colony, Texas.
Section 3. This Resolution shall take effect immediately from and after its adoption and
it is so resolved.
PASSED, APPROVED and EFFECTIVE this _45! lay of July, 2014.
ATTE T:
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Christie Wilson, City Secretary
APPROVED AS TO FORM:
Jeff Moore, (ity Attorney
CITY OF THE COLONY
DENTON COUNTY, TEXAS
ENGINEERING DEPARTMENT
ENGINEERING CONTRACT
EXHIBIT A
ADDITIONAL SERVICES FOR CONTRACT AMENDMENT #4
DATE: July 01, 2014
Contract Extension for Additional Services to the terms found in the original contract and
amendments between the City of The Colony (Owner) and Bridgefarmer & Associates, Inc,
(Engineer) for Memorial Djive/BNSF Grade Separation (Project).
Pursuant to the terms spelled out in the original contract and amendments, additional services are
needed for the project due to this project being split into four phases using four different
contractors. These additional services include the following which requires additional labor
hours:
• Additional reviews of materials and shop drawings which included multiple reviews by
the Engineer to obtain final approvals,
• Additional site meetings with BNSF Railroad representatives beyond those identified in
the original Scope of Services.
• Preparation for and attendance of additional progress and site meetings to discuss the
project.
• Providing construction phase services for four separate projects including project
representative services and Design Engineer on-site inspections.
• Preparation for and attendance to four pre-bid meetings, bid openings and pre -
construction meetings for each of the projects.
• Printing additional sets of bidding documents for bidding purposes for four separate
projects.
• Preparation of four complete sets of record drawings for the City.
• Plan revisions made to design and re -design to the grading and sidewalks located in the
Town and Country Roadway area.
• Designing and producing a preliminary concept plan for adding a median break with a
left turn lane for a future driveway on the Whiteford Tract located in Frisco, Texas.
Exhibit A: Contract Amendment #4 Memorial Drive/ BNSF Grade Separation Page 1 of 2
Summary of Additional Funds to Original Contract and Funding are Outlined Below:
Original Contract: $ 37,259.00
Contract Amendment #l: $ 6,000.00
Contract Amendment #2: $ 130,944.00
Contract Amendment #3: $ 12,027.00
Contract Amendment #4: $ 104,841.00
New Contract Total: $ 291,071.00
Based on the additional funds needed and attached fee schedule, the total upper limit of this
contract is now $291,071.00 including the original contract and four amendments.
Exhibit A; Contract Amendment #4 Memorial Drive! BNSF Grade Separation Page 2 of 2