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HomeMy WebLinkAbout05/08/2014 CDC Special Session May 8,2014 MINUTES OF SPECIAL SESSION OF THE COMMUNITY DEVELOPMENT CORPORATION MAY 8TH 2014 The Regular Session of The Community Development Corporation of the City of The Colony, Texas, was called to order at 7:00 p.m. on the 8th day of May 2014, at City Hall, 6800 Main Street, The Colony, Texas, with the following roll call: Stephen Sohn Vice President Present Pam Nelson- Staff Kathy Braby Treasurer Present Eve Morgan- Staff Lisa Leary Secretary Present Kathy Neal - Staff Donna Cole Member Present Richard Boyer—Council Liaison Don Beckel Member Present Susana Perez Member Present And with all board members present a quorum was established and the following items were addressed: 1.0 ROUTINE ANNOUNCEMENTS, RECOGNITIONS Call to Order Pledge of Allegiance to the United States Flag Salute to the Texas Flag Announcements of upcoming civic events and activities 1— Movie in the Park— Despicable Me 2 is the movie being shown at Five Star on Friday, May 96 at 8:00 p.m. Mother— Son Luau— This event is on Saturday, May 31'at the Aquatic Park. Citizen Input— Pam told the board that May is National Bike Month, May 16-20 is National Bike to Work Week and May 166 is National Bike to Work Day. Members from the Shawnee Trail Bike Club came to the City Council meeting to accept a proclamation from the Mayor for National Bike Month. They gave information about the club's use of the trail connection between BB Owen Elementary School and the Frisco trail system. There are 4-5 members of their club that use this connection to get to and from work. They appreciate the city's effort to make The Colony a bike friendly community. The club is going to donate to bike racks to the Tribute Trailhead; one will be placed at the trailhead and the other will be placed by the beach area and one will have the club emblem on it and the other will have the city logo on it. The National Bike Challenge is an event that goes from May through September;people log the miles they ride. The Shawnee Trail Bike Club is the organizer for Collin and Denton County. More information is available on the website—nationalbikechallenge.org. 2.0 CONSENT AGENDA 2.1 Consider approval of minutes of the regular session on April 10th 2014 - 2.2 Consider acceptance of the CDC financial reports for April 2014 - 1 May 8,2014 2.3 Consideration and action to authorize President or Vice-President to execute a First Amendment to the Agreement of Sale and Purchase, and any and all documents necessary concerning the Agreement of Sale and Purchase by and between The Colony Local Development Corporation, The Colony Economic Development Corporation, The Colony Community Development Corporation, and Atlantic Hotels, Ltd., concerning the conveyance of approximately 238,048 square feet of land. Motion to approve the consent agenda—Braby; second—Leary; motion passes with all ayes. 3.0 REGULAR AGENDA ITEMS 3.1 Discussion of projects to be considered in the 2014-15 budget and provide direction to staff regarding projects and operational budget— The board discussed potential projects for the upcoming budget year. The projects being discussed are categorized based on where the projects originated. These projects came from City Council- • Veteran's Memorial — Phase I Design & Construction — Determine how much money to allocate to this project. • Perryman Parking Lot — Pam received a request from City Council to start paving. Research has been done on grass pavers, but a sample has not been located to view and find out how well they work. Pam suggested the board consider paving this area and making it a trail head parking lot as it could serve future expansion of the playground. Board member Beckel stated that Oncor will not approve permanent parking under power lines and Oncor's input is needed at the beginning of this project. The consensus of the board is to use concrete instead of grass pavers. • Landscape North Colony — There is funding in the image enhancement fund to add more landscaping. There was discussion about adding landscaping to the Park Loop Trail, landscaping going west on North Colony because of all the visitors who travel that direction and landscaping the trail cuts on South Colony and South Colony in general. CDC Master Plan— • Dog Park— Bill Allen Memorial Park is still and option, but the driving range property is not available as there would not be room for potential development. Councilman Boyer told the board that the Council is struggling to decide on a location; they did have discussions about other locations and that even though the land of the driving range is in the flood plain, there was no consensus from Council on a location, but none of the Council is opposed to having a dog park. There was discussion about the land by the aquatic park, but there are issues that would have to be studied— effect to residents, cost, and parking. Member Perez stated that the longer we wait to build a dog park the more residents will go to other cities and spend their money there. The board agreed to keep this as a priority 1. The board can set aside money until a location is determined. • Slip Road/Bike Route— This would be on North Colony to the east and South Colony— Pam stated that we are getting costs for this but this could be part of a bigger project. • West Shore Park Development — The land for this park was purchased this year. A suggestion was made to set money aside for a master plan. 2 May 8,2014 CIP List(P&R/CDC)- Pam stated that these items have not been discussed very much with the board, but Troy asked her to present them to the board for consideration - • Rec Center— Fitness Center Expansion & Equipment - $300,000 — This includes an 800 square foot addition and new equipment to fill the new space; it does not include replacing the old equipment. • Aquatic Park- UVSanitation System- $90,000— This would be an extra layer of protection for crypto as well as other things. Deck Heater—$35,000- There are a lot of fall and winter programs, this would help warm the air. Inflatable Play Feature-$5,000—This is used when people rent the pool for parties, so after several years of use, it needs to be replaced. Bill Allen Park—Repair Stream Bank Erosion—The new bridge has helped, but more repairs are still needed. Five Star Complex— • Fabric Shade Structure Replacements - $25,000 —Insurance has replaced some of these because of the ice storm last year, but the remaining ones also need to be replaced due to wind damage and normal wear and tear; the fabric has dry-rotted and the patch work done on them doesn't last. • Trail& Concrete Repairs- $11,500—The trail has shifted • Light Poles— Wire Damage Prevention — The wires are old and brittle, and rodents have gotten into the poles causing a lot of damage. Five Star/Parks Equipment— • Utility Vehicle Replacement (Five Star) - $15,000 - This vehicle is 11 years old and has been used every day since Five Star opened. • Mower Replacement(Five Star) - $25,000— Upgrade the size of the mower being used to better utilize staff time by being able to mow a bigger area in a shorter amount of time. • Pick-Up Truck with Dump Bed- $40,000— This is needed to haul fall zone material, ball field clay, and decomposed granite. Currently an old truck from Public Works is being used. Pam reminded the board that in previous years they put money into a Five Star fund but that stopped and money was put into the image enhancement fund; she suggested they start putting money into a capital project fund, equipment replacement fund or a capital improvement for Five Star fund, to help pay for items that can't be paid for out of a maintenance fund. Various Park Improvements— Pam suggested the board consider putting money aside each year for playgrounds. The original structure at Ridgepointe Park will need to be replaced soon and Slay/Baker Park also has some old equipment. 3 May 8,2014 Lake Park Fund—Stewart Creek Park— Money from this fund comes from leases with the marina at Hidden Cove Park and The Tribute, and revenue from Blue Sky and Stewart Creek Park Pam asked the board to consider hiring a project manager to help get projects done. There is the potential to have multiple big projects being built at the same time and hiring a project manager will help get the projects completed and have someone to oversee the project from start to finish. • Lift/Dump Station—Add a lift station and tie it to the sewer system because the current dump station is not functioning well. The park host site would be moved close to the circle drive where the current dump station is and a sewer tie-in would be added for them and a lift station added for RV's. The estimated cost is $25,000 - $35,000. Member Beckel stated that, that area is used for many runs and that's where many of the support vehicles are positioned. • Dumpster Enclosures (2) — Getting prices to do another one on the south side of the parking lot where the pavilion is. • Irrigation—Needs to be expanded. • Electronic Gate Entry, New Gatehouse, Entry Feature — These have been discussed, but money may be better spent on other items at this time. • Fishing Pier—This would be a good amenity to add for customers Other Items— • Lions Club— We will have to increase the amount allocated for the pond dredging. • Park Maintenance Facility — There have been discussions to replace the current facility in Eastvale;removing this building would enhance the neighborhood. • Master Plan for John Yates Park—A request was made to have this done as there has been discussion about trees becoming available for transplanting. Regarding the site plan for Griffin, Pam has been asked to change the size of the bridge crossing the creek from 10 ft. to 8 ft. and the additional parking that was going to be put in at Kids Colony has been removed and will be put in on school property. • Image Enhancements — Pam said discussions are in progress with TXDOT to make sure they still have funding for landscaping on the 423 project. The money they had set aside was only available for a certain period of time. Pam instructed the board to review the list and prioritize the projects and have their list to her by June 23rd and to give a separate list with the Lake Park projects. 3.2 Receive update from staff and discuss the following— • Lions Club Pond Project— Only 1 bid was received and it was about $100,000 over budget. Eve and Pam will meet with the consultant and potential contractor to discuss options. • Kids Colony Interpretive Signage— Staff did the design of the signs and they have been installed. A lot of the plants have died so Pam and Eve will meet with the contractor to discuss replacement of the dead plants. • Memorial Dr./Five Star Tree Location— There were 7 trees—Leyland Cypress - on the east side of Paige Rd that were moved and installed on the berm on the north side of the park. 4 May 8,2014 • Stewart Creek Park— o New Dumpster Enclosure Mural— High school students painted a mural on the dumpster at the boat ramp. They worked with the consultant who worked with us on the other dumpster enclosures in the park last spring. There were 20 students that worked on this for 2 weekends. o Playground— Currently being designed. o Police bikes— The last time the Police Dept. got bikes for bike patrol was 18 years ago, and they are still using 3 of those bikes now. They were originally used for patrolling Stewart Creek Park, but were also used at Bill Allen Memorial Park. Pam asked one of the detectives to do research on new bikes and she would buy 6 with funds from the lake parks fund. The old bikes are kept for parts, and each officer is responsible for care/maintenance of the bike. Pam will present this to City Council at the first meeting in June. Bike patrol is needed throughout the city, but it can't be done safely with the bikes the Police Dept. has now. o Sundial— Pam and Eve went to several stone yards looking for stone and they found the stone they think will be perfect for the sundial; it is a Tennessee saw cut stone. It looks like it has a wood grain in it and when it's wet or sealed it brings out the look of the grain. Eve showed the board a sample of the stone. They took a sample piece to the stone cutter to see how it would work with the inlay, and there were problems; then they tried engraving on another stone sample, and it worked. Steve stated that due to circumstances beyond the board's control,projects were not completed as quickly as they could have been, and because there are a lot of projects to do, he asked the board to consider getting a project manager. There being no further business to discuss, the meeting was adjourned at 9:05p.m. r / , Kathy Neal, Recording Secretary Stephen oluy Vice President 5