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HomeMy WebLinkAbout05/13/2014 P&Z MINUTES CITY OF THE COLONY PLANNING AND ZONING COMMISSION MAY 13, 2014 After determining that a quorum was present, the Planning and Zoning Commission of the City of The Colony, Texas convened into Regular Session which was held on Tuesday, May 13, 2014 at 6:30 PM in the City Council Chambers located in City Hall, 6800 Main Street, The Colony, Texas, at which time the following items were addressed: Board Members Present: Karen Hames, Chairman; Brian Wade, Vice-Chairman; Cesar Molina, Jr.; Shannon Hebb; Detrick DeBurr; Cody Hall and Brian Buffington. Board Members Absent: None City Council Liaison Present: David Terre, City Council Place 4 Staff Present: J. Michael Joyce, AICP, Planning Director; Brooks Wilson, AICP, Senior Planner; Gordon Scruggs, Engineering Director; Brian McNuelty, Engineering Technical Assistant and Ed Voss, City Attorney. 1.0 CALL REGULAR SESSION TO ORDER Chairman Hames called the meeting to order at 6:30 PM. 1.2 CITIZEN INPUT No citizens came forward during Citizen Input. 2.0 CONSENT AGENDA 2.1 Consider approval of the minutes of the April 22, 2014 Regular Session. 2.2 PP14-0004, Cascades at The Colony, Phase 3, Lots 4-5, Block N Consider approval of a Preliminary Plat of Lots 4-5, Block N of The Cascades at The Colony, Phase 3, being a 5.96 acre tract of land in the BBB and CRR Survey, Abstract No. 174 and the R.P. Hardin Survey, Abstract No. 611, located on the northeast corner of the Sam Rayburn Tollway (S.H. 121) and Cascades Court. 2.3 FP14-0004, Cascades at The Colony, Phase 3, Lots 4-5, Block N Consider approval of a Final Plat of Lots 4-5, Block N of The Cascades at The Colony, Phase 3, being a 5.96 acre tract of land in the BBB and CRR Survey, Abstract No. 174 and the R.P. Hardin Survey, Abstract No. 611, located at the northeast corner of the Sam Rayburn Tollway (S.H. 121) and Cascades Court. 2,4 RP14-0002, Parks ofAustin Ranch Addition Consider approval of a Replat of Lots 7R, 8R, 10X-R, 11X, 12 and 13, Block A of the Parks of Austin Ranch Addition into three (3) lots, Lots 7R1, 8R1 and I OX-R1, Block A of the Parks of Austin Ranch Addition, being a 21.50 acre tract of land, located at the northeast corner of Arbor Hills Way and Davidson Street. 2.5 FP14-0005, [pillage at 121 Addition, Lot 5, Block A Consider approval of a Final Plat of Lot 5, Block A of the Village at 121 Addition, being a 2.53 acre tract of land in the BBB and CRR Survey, Abstract No. 174, located on the north side of the Sam Rayburn Tollway (S.H. 121) and approximately 500 feet east of South Colony Boulevard. Commissioner Hall moved to approve the Consent Agenda. Commissioner Hebb seconded the motion. Motion carried (7-0). Minutes of the Planning and Zoning Commission May 13, 2014 Page 2 of 5 3.0 PUBLIC HEARING ITEMS 3.1 SUP14-0001, Courtyard Marriott Limited Service Hotel Conduct a public hearing, discuss and consider making a recommendation to City Council regarding an application for a Specific Use Permit (SUP) to allow a limited service hotel, Courtyard Marriott at Cascades to be located on a 2.84 acre tract of land on the north side of the Sam Rayburn Tollway (S.H. 121) and approximately 500 feet east of Cascades Court and to allow a modification to Gateway Overlay District Section I OA-900(c)(1)(C) regarding the percentage of masonry and stucco for exterior finishes. Ms. Wilson presented the staff report. Chairman Hames invited the applicant to address the Commission. Michele Wheeler, President of Jackson Shaw, 4890 Alpha Road, Dallas, Texas, stated that Jackson Shaw has invested approximately $100 million in The Colony in office/commercial space and the two existing hotels and has sold two pad sites for future restaurant development. They are committed to bringing quality development to The Colony. There being no comments or questions from the Commissioners, Chairman Hames opened the Public Hearing. No one came forward to speak and the Chairman closed the Public Hearing. Commissioner Hall moved to approve Item 3.1. Commissioner DeBurr seconded the motion. Motion carried (7-0). 3.0 PUBLIC HEARING ITEMS 3.2 SI14-0004, Zoning Text Amendment Conduct a public hearing, discuss and consider making a recommendation to City Council regarding a Text Amendment to Appendix A, Zoning, Section IOD-3100, entitled "Tents and Canopies" and to Section I OD-700, entitled "Temporary Use Definitions." Ms. Wilson presented the staff report. Commissioner Molina asked if temporary tents had been blocking fire lanes in the past. Ms. Wilson said that was not the case, but that staff would rather be explicit in writing ordinances so that there is no confusion as to usage. Commissioner Hall asked why the size of tents to be regulated was increased from 100 square feet to 400 square feet. Carl McMurphy, City of The Colony Fire Marshal, stated that the Fire Code limits the size of tents that the City may enforce its regulations to 400 square feet. This revision would bring the Zoning Ordinance into compliance with the Fire Code. Chairman Harries asked if the ordinance will restrict the number of times per year that a temporary tent may be used. Ms. Wilson answered in the negative. Mike Joyce, Planning Director, added that these temporary tents are typically used for special events and special sales, such as holiday sales. Extended use has not been a problem. Minutes of the Planning and Zoning Commission May 13, 2014 Page 3 of 5 Commissioner Hebb asked if a 20 X 20 tent located in a residential backyard would fall under the regulations. Mr. McMurphy answered affirmatively. He added that in his nine year tenure with the City, he has only seen one tent of this size used in a residential neighborhood and that was for a wedding. He went on to say that the regulations are primarily enforced when the general public is using a tent as part of a commercial use; any potential hazard of a backyard tent would be the responsibility of the home owner. There being no further comments or questions from the Commissioners, Chairman Haines opened the Public Hearing. No one came forward to speak and the Chairman closed the Public Hearing. Commissioner Hall moved to approve Item 3.2. Commissioner Molina seconded the motion. Motion carried (7-0). 4.0 DISCUSSION ITEMS 4.1 SP14-0002, Courtyard Marriott at Cascades Development Plan Discuss and consider making a recommendation to City Council on an application for a Development Plan for Courtyard Marriott at Cascades to be located on a 2.84 acre tract of land on the north side of the Sam Rayburn Tollway (S.H. 121) and approximately 500 feet east of Cascades Court. Ms. Wilson presented the staff report. Commissioner Hall asked to see the rear elevation of the hotel. Ms. Wilson showed the slide and added that the color blocking and architectural articulation would add to the attractiveness of this facade for those entering The Colony from the east. Commissioner Hall asked if the recent changes to the Cascade's sign ordinance would affect the wall signs shown on the elevation. Ms. Wilson answered in the negative and added that the signage changes referred to pylon and inflatable signs. Commissioner Hall then asked if the handicapped accessible parking spaces were included in the total parking space count. Ms. Wilson answered affirmatively. Chairman Hames asked if the hotels would share parking. Michele Wheeler, Jackson Shaw, stated that each hotel provides the parking required both per ordinance and per their contracts with their brand. Shared parking is not anticipated. She added that the signage change was part of the overall plan of Jackson Shaw for the Cascades to maintain an attractive look for the development and the integrity of the overall plan. Commissioner Hebb asked if there would be any sound screening from the railroad. Ms. Wheeler stated that Courtyard had hired an acoustic engineer to assist them with their plans for the hotel. There will be a stone wall surrounding the property for both security and sound buffering in addition to the decorative stone wall/waterfall feature adjacent to the pool area, plus Minutes of the Planning and Zoning Commission May 13, 2014 Page 4 of 5 extensive landscaping added to the existing tree line west of the railroad to further muffle any train sound. Commissioner Hebb asked if there was a concern regarding intruders approaching the hotel from the railroad tracks. Ms. Wheeler answered that there are key-card entrances to the hotel rooms and the fenced pool area. However, The Cascades is planning a pedestrian trail to meander through the overall development and they would welcome walkers on the trail. Commissioner Hebb asked if this trail would become part of The Colony Master Trail Plan. Gordon Scruggs, Engineering Director, answered that the Trail Plan does not have any current or proposed trails in this area, but that staff would investigate the possibility of adding this private trail to the Plan. Commissioner Wade moved to approve Item 4.1. Commissioner Hall seconded the motion. Motion carried (7-0). 4.0 DISCUSSION ITEMS 4.2 SP14-0004, Village at 121, Phase 2 Development Plan Discuss and consider making a recommendation to City Council on an application for a Development Plan for a 30,336 square foot retail/restaurant center called Village at 121, Phase 2, on approximately 2.53 acres, located on the north side of the Sam Rayburn Tollway (S.H. 121) and approximately 500 feet east of South Colony Boulevard. Mrs. Wilson presented the staff report. Chairman Hames invited the applicant to address the Commission. Mr. Lynn Kadleck, Kadleck and Associates, 2000 N. Central Expressway, Plano, Texas, representing the applicant, stated that he did not have anything to add to Ms. Wilson's perfectly adequate presentation. Commissioner Hall asked if this is part of the Rooms-to-Go development. Ms. Wilson answered in the negative; that Rooms-to-Go will be located on the west side of South Colony Boulevard and that the Village at 121 is located on the east side of South Colony Boulevard. Commissioner Molina asked about the location of the dumpster and if it had adequate room for maneuvering. Ms. Wilson answered that the forty feet of clear backing space had been provided. Commissioner Hebb asked if the monument signs would be visible behind the landscape berm. Mr. Kadleck explained that the berm would be between 18 and 30 inches in height and would not interfere with the sight-line for the signs. Commissioner Hebb asked Mr. Scruggs if additional thickness of concrete is required in front of the dumpster location. Mr. Scruggs answered in the negative and added that a geotechnical study is required on all parking lots. Minutes of the Planning and Zoning Commission May 13, 2014 Page 5 of 5 Chairman Hames asked if the awnings would provide shade or be decorative. Mr. Kadleck stated that although they would provide some shade, they were primarily decorative. Commissioner Hebb asked about the use of wall signage. Ms. Wilson stated that the sign ordinance restricts wall signs to a maximum of ten percent (10%) of the facade. Commissioner Hall moved to approve Item 4.2. Commissioner Hebb seconded the motion. Motion carried (7-0). 4.0 DISCUSSION ITEMS 4.3 Director's Monthly Report Mr. Joyce gave the Commissioners an update on recent cases heard by the Planning and Zoning Commission and cases which were then required City Council consideration. Members of the Commission were pleased that the staff was providing this report so they would know if the items were approved or denied by the Council. There being no further business to come before the Commission, Chairman Hames adjourned the Regular Session of the Planning and Zoning Commission 7:15 PM. N . Kar n Hames, Chairman rooks Wilson, Recording Secretary