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Home My WebLink About03/19/2014 CDC Special Session March 19, 2014 MINUTES OF SPECIAL SESSION OF THE COMMUNITY DEVELOPMENT CORPORATION MARCH 19TH 2014 The Special Session of The Community Development Corporation of the City of The Colony, Texas, was called to order at 6:30 p.m. on the 13"' day of March 201.4, at City Hall, 6800 Main Street, The Colony, Texas, with the following roll call: Stephen Sohn Vice President Present Pam Nelson - Staff Kathy Braby Treasurer Present Eve Morgan - Staff Lisa Leary Secretary Present Kathy Neal - Staff Donna Cole Member Present Richard Boyer - Council Liaison Don Beckel Member Present Susana Perez Member Present And with all board members present a quorum was established and the following items were addressed: 1.0 ROUTINE ANNOUNCEMENTS, RECOGNITIONS Call to Order Pledge of Allegiance to the United States Flag Salute to the Texas Flag Announcements of upcoming civic events and activities Jammin in the Park - This event is at Lions Club Park on Friday, March 21", it is a free event and the band The 8 Tracks is performing. Other dates,for this event are April 18'x', May 16', and June 21". The Cite Manager's Arts Committee is hosting this event. Movie in the Park - This event is on Friday, April 4"' at Five Star and "Monsters University" will be shown. Concessions will be available for sale. Kids Chase - This event is on Saturday, April 12'r' at Stewart Creek Park for boys and girls ages S 11. Pre- registration is required The Parks & Recreation Dept. and The Colony Roadrunners Club host this event and this is the 13"year of the event. Spring Eggstravaganza - This is the annual Easter Egg Hunt held at Five Star on Thursday, April 17th fi°om 6: 00pm - 8: 00pm for boys and girls ages 0 - 10. Tickets are 83.00 per child. There will be an area for .special needs children. Citizen Input -None 1 March 19, 2014 2.0 CONSENT AGENDA 2.1 Consider approval of minutes of the Joint Work Session with City Council on Feb. 13tH 2014 and the regular session on Feb. 13" 2014. 2.2 Consider acceptance of the CDC financial reports for February 2014. 2.3 Consider approval of funding for the human sundial project to be located at the Stewart Creek Park Trailhead. 2.4 Discuss and consider approving a Natural Gas Distribution Easement and Right-of- Way Agreement by and between CoServ Gas, Ltd., d/b/a CoServ Gas; The Colony Local Development Corporation; The Colony Community Development Corporation; and The Colony Economic Development Corporation concerning 0.0006 acres or 29 square feet of land, and 0.0016 acres or 73 square feet of land, generally located along the south side of and adjacent to the Sam Rayburn Tollway (State Highway 121), north of and adjacent to Plano Parkway and west of Spring Creek Parkway concerning the Nebraska Furniture Mart Texas project. 2.5 Discuss and consider a resolution authorizing and approving a Correction Special Warranty Decd correcting and replacing the 2.8 percent undivided interest acquired by The Colony Community Development Corporation from 121 Acquisition Company, LI.,C, a "l'cxas limited liability company, in an approximately 346.7 acre tract of land generally located along the south side of and adjacent to the Sam Rayburn Tollway (State Highway 121), north of and adjacent to Plano Parkway, and west of Spring Creek Parkway, concerning the Nebraska Furniture Mart Texas project with the conveyance of approximately 9.7075 acres out of such 346.7 acre tract of land. 2.6 Discuss and consider a resolution authorizing and approving a Correction Special Warranty Deed correcting and replacing the 2.8 percent undivided interest acquired by The Colony lconomic Development Corporation from 121 Acquisition Company, LLC, a Texas limited liability company, in an approximately 346.7 acre tract of land generally located along the south side of and adjacent to the Sam Rayburn Tollway (State Highway 121), north of and adjacent to Plano Parkway, and west of Spring Creek Parkway, concerning the Nebraska 1,,urniture Mart'I'cxas project with the conveyance of approximately 9.7075 acres out of such 346.7 acre tract of land. 2.7 Discuss and consider a resolution authorizing and approving a Correction Special Warranty Deed correcting-and replacing the 94.4 percent undivided interest acquired by The Colony Local Development Corporation from 121 Acquisition Company, LL,C, a Texas limited liability company, in an approximately 346.7 acre tract of land generally located along the south side of and adjacent to the Sam Rayburn Tollway (State t-lighway 121), north of and adjacent to Plano Parkway, and west of Spring Creek Parkway, concerning the Nebraska Furniture Mart Texas project with the conveyance of approximately 327.285 acres out of such 346.7 acre tract of land. Item 2.3 was pulled by member Braby. 2 March 19, 2014 Motion to approve Consent Agenda items 2.1, 2.2, 2.4, 2. S, 2.6 & 2.7 - Leary; second - Cole; motion passes with all ayes. 2.3 Consider approval of funding for the human sundial project to be located at the Stewart Creek Park Trailhead. Member Braby asked Eve to review the changes to the project since the last time it was presented to the board. Eve reminded the board that the project was originally done as a turn- key project, but the cost was not within the budget, so multiple contractors are being used to keep the project within the budget. We will purchase the flagstone and then a stone mason will cut it and deliver it to Jude to do the water jet cut and inserts. A concrete company is being hired to do the earth work and concrete work-, this company is also providing the decomposed granite.for the area where the tree is and will set and secure the flagstone in place. A surveyor tivill lay everything out. This will be presented to City Council in April for approval. Motion to approve funding for the Human Sundial project to be located at the Stewart Creek Park Trailhead - Braby; second - Perez; motion passes with all ayes. 3.0 REGULAR AGENDA ITEMS 3.1 Receive update from staff and discuss the following items - Tree Removal on Memorial Dr. - Eve said this project has been put on hold; funding may be available at the end of the fiscal year to do the turn lanes at the major intersections which are Blair Oaks, South Colony and Paige Rd.; there are trees on the medians in those areas adjacent to where the work on the turn lanes would be. Halff Associates recommends that we remove the 15 insidious trees and plant them elsewhere and then the 25 evergreen trees when the project takes place. This road construction is an Engineering Dept. project. We have a quote to move trees for $400 per tree. Pam said we would pay for this from the image enhancement fund. These trees need to be moved ASAP. Lions Club Pond - City Council rejected the bid we received from Mann Robinson & Son. The bid documents are being revised and we will advertise the bid again in early April. The new bid documents will give the contractor the ability to choose the construction time for this project. A resident called us about some owls in trees at the park. There is a male and female owl living in separate trees and the tree with the male owl may have to be removed. Park Loop Trail - Dunkin Sims & Stoffels is working on the design, but there was a delay in getting the TOPO Survey; they should have the trail alignments to show us next week and the connections to BB Owen also. Bridges Cemetery - The project has begun. The Parks maintenance crew has been trimming the trees, the fence will be installed on Monday and the archeologist will be there to do the inspection. The Cemetery Committee has completed an outline for the Cemetery Master Plan. Veteran's Memorial - City Council approved a professional services agreement with Halff Associates. The design process will begin on Tuesday, April 1". Eve has a tentative schedule for each phase. 3 E- 0- - E E ~ March 19, 2014 Stewart Creek Park Improvements - City Council approved a design services contract with Dunaway & Associates for improvements at the park to include a half basketball court and playground. We are considering putting the playground close to the rest room and the basketball court close to the existing playground. Dog Park - City Council continues to examine various locations for a dog park. Councilman Boyer told the board that the Council is supposed to get some new information at their second meeting in April that will help them determine a location, and then they will meet with the board for further discussion. Tree City USA - The City has been named a Tree City USA for the sixth year. Everyone was reminded to register their trees with the Tree North Texas Iniative; trees planted within the last 3 years can be registered; Top Golf needs to be informed about this. The next Tree Board meeting will be in April. There being no further business to discuss, the meeting was adjourned at 7:06p.m. Ka by Neal, Recording Secretary Stephe ,Vice President 4