HomeMy WebLinkAbout03/03/2014 TECH
March 3, 2014
MINUTES OF THE REGULAR MEETING OF THE TECHNOLOGIES BOARD
HELD ON
March 3, 2014
The Regular Session of the TECHNOLOGIES BOARD of The Colony, Texas was called
to order at 6:35 pm on the 3rd of March, 2014 at CITY HALL, in the City Managers
Conference Room, City Hall, 6800 MAIN STREET, THE COLONY, TEXAS, with the
following roll call:
Bill Swink present
Stephen Hoffman absent
Joye Grube present
Lyle Snider absent
Juan Martinez present
Kevin Van Winkle present
Allen Harris present
Council Liaisons
Mayor Joe McCourry absent
Jeff Connelly absent
With five out of seven members present a quorum was established and the following
items were discussed.
1.0 CALL MEETING TO ORDER
Meeting called to order at 6:35
1.1 General announcements
none
1.2 Staff announcements
none
1.3 Council announcements
none
2.0 DISPOSITION OF MINUTES
2.1 Acceptance of Technologies Board Minutes for a meeting held on February
3, 2014.
Motion to approve-Swink; second by-Martinez; motion passed with all ayes.
3.0 CITIZEN INPUT
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March 3, 2014
4.0 AGENDA ITEMS
4.1 Review the city's current Customer Relationship Management (CRM)
application and discuss alternatives. (Martinez)
Juan Martinez stated the reason he brought this item to the board was that he
would like for the City to have some type of application for phones so citizens
would be able to submit items along with pictures to the City for repairs or
complaints. There was discussion regarding the capabilities of the current system
and some new systems that have been demonstrated to the City so far. Brant
Shallenburger, Director of Government Relations for the City, said that we have
four to six months left on our current contract and are looking into options for the
replacement. Our current system does not interface with the current software that
the Public Works department uses so the City would like to upgrade to a system
that will interface with that system or be an all-encompassing system. Mr.
Shallenburger said that over the next few months staff will look at several options
to bring to the Board for consideration.
4.2 Review and discuss website hosting vendors and the pros/cons of hosting the
city's websites internally. (Ringener)
Ted Ringener, IT Manager for the City, gave an overview of the background as to
why this item has been brought to the Board. Mr. Ringener said the IT department
has narrowed the choices down to two different vendors. Mr. Ringener said he
would like to have a recommendation to move forward with Host Gator for the
new CVB website. Motion to approve a recommendation to use Host Gator -
Grube; second by-Van Winkle; motion passed with all ayes.
5.0 ADJOURNMENT
With no further business, the meeting adjourned at 7:28 p.m.
APPROVED:
Stephen Hoffman, Chair Betty Palm lin, Rec • ding Secretary
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